Bathroom maintenance (leaking shower trap repairs) at huis sommers, oudtshoorn campus – south cape tvet college (RFQ ab 25/2026)

Closing date: 04 November 2026 at 11:00.

Compulsory site briefing: 27 October 2026 at 11:00, Adderley Street, Oudtshoorn, 6620.

Enquiries:

• Contact: Amanda Blayi
• Role: SCM Department, Central Office
• Email: [email protected]
• Telephone: 044 884 0359
• Contact: Asavela Siganga
• Role: Project Manager, Central Office
• Email: [email protected]
• Telephone: 044 884 0359

Submission address:

South Cape TVET College Central Office Building

Ground Floor

125 Mitchell Street

George

Service/delivery address:

South Cape TVET College

Oudtshoorn Campus

Submission method: deposit in the bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George, or email to [email protected].

Closing time: 04 November 2026 at 11:00. Late bids are not considered.

Bids must be submitted on the official forms provided, not re-typed.

Returnable documents (all must be completed, signed and included; omission may disqualify):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the evaluating authority.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• SBD 8 (Declaration of Bidder's Past SCM Practices): declares past supply chain management conduct.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Price Declaration Form: states total bid price including VAT and delivery costs; offer valid for 90 days.
• Completed price schedule with detailed breakdown.
• Declaration & Commissioner of Oaths: sworn declaration of the information provided.

Supporting documents required: valid tax PIN certificate, latest municipal account or lease agreement, CIPC/CIPRO company registration documents listing members with percentages (for CCs), copies of all share certificates (for companies), shareholding breakdown per race, gender and percentage, B-BBEE certificate or sworn affidavit, COIDA certificate (Building Construction Class V), proof of CIDB grading 2GB, and two completion letters for similar work.

For consortia or joint ventures, the same documents must be submitted for each party.

Disqualification risks: late submission, missing or unsigned returnable forms, failure to comply with tax or CSD requirements, bids from persons in the service of the state.

Preference point system: 80/20 (requirements up to R50 million) or 90/10 (above R50 million). The applicable system is not explicitly stated in the document.

Maximum points: 100 total, comprising price points and 10 points for specific goals (B-BBEE).

Evaluation stages: compliance check (all mandatory documents and eligibility), then preference points allocation.

Minimum qualifying score: not stated.

Bidders must be registered on CSD and provide a CSD number or SARS TCS PIN. Tax matters must be in order and municipal rates/charges not in arrears.

Scope: repair leaking shower traps and associated waste pipework in existing bathroom facilities at Huis Sommers, Oudtshoorn Campus.

Work includes:

• Remove affected mosaic floor tiles and screed to access leaking shower traps and waste pipework.
• Remove and replace defective shower traps and damaged waste pipework, including fittings and connections.
• Test the repaired drainage system to ensure all connections are secure, leak-free and draining properly.
• Reinstate screed/bedding and replace mosaic floor tiles.
• Remove all rubble and waste and leave the work area clean and ready for use.
• Comply with all applicable health and safety regulations, including use of PPE.

Quantities:

• Tiling removals: 27.6 m² each (tiles, grout, disposal).
• Plumbing removals: 32 No 100x100mm stainless steel waste traps; 29.4 m 40mm PVC waste pipework (remove and alter).
• New installation: 29.4 m 40mm PVC waste pipe; 32 No T-pieces; 160 No couplings; 32 No connections; 32 No 100x100mm stainless steel waste traps with grates; 32 No trap connections; 32 No tests.
• Waterproofing: 27.6 m².
• Tiling reinstatement: 27.6 m² supply and lay mosaic tiles; 27.6 m² regrout.

General requirements:

• Contractor provides all labour, materials, tools, equipment and supervision.
• Protect existing building finishes and services during works.
• Use good-quality materials and competent personnel.
• Defects from poor workmanship rectified at no additional cost to the client.

Location: Oudtshoorn Campus.

Contract period: three working days, weekdays between 7:30 and 16:00.

Execution approach: remove affected mosaic floor tiles and screed to access leaking shower traps and waste pipework; remove and replace defective shower traps and damaged waste pipework; test repaired drainage system; reinstate screed/bedding and replace mosaic floor tiles; remove all rubble and waste; comply with health and safety regulations; protect existing building finishes and services.

Bidders must provide two completion letters for same or similar work previously done.

No specific key personnel qualifications stated beyond competent personnel requirement.

Contractor must test repaired drainage system to ensure connections are secure, leak-free and draining properly.

Use good-quality materials and ensure work is completed by competent personnel.

Any defects from poor workmanship must be rectified at no additional cost to the client.

Pre-bidding testing costs are for the bidder's account.

Purchaser may inspect, test or analyse goods/services; non-compliant goods may be rejected and replaced at supplier's cost.

Pricing schedule for leaking traps in hostel bathroom showers:

• Preliminaries and general (P&G): item.
• Tiling removals: 27.6 m² each (remove mosaic floor tiles, remove grout/bedding, dispose of rubble).
• Plumbing removals: 32 No 100x100mm stainless steel waste traps; 29.4 m 40mm PVC waste pipework (remove and alter).
• New installation: 29.4 m 40mm PVC waste pipe; 32 No T-pieces; 160 No couplings; 32 No connections; 32 No 100x100mm stainless steel waste traps with grates; 32 No trap connections; 32 No tests.
• Waterproofing: 27.6 m².
• Tiling reinstatement: 27.6 m² supply and lay mosaic tiles; 27.6 m² regrout.

Subtotal, contingencies at 10%, VAT at 15%, total to be calculated.

Price declaration form: total sum including VAT and delivery costs; offer valid for 90 days.

Pricing format: priced schedule of quantities with unit rates and amounts, including preliminaries and general (P&G) item.

Price declaration: total sum including VAT and delivery costs; offer valid for 90 days.

Contingencies: 10% of subtotal.

VAT: 15% added to subtotal.

Payment terms: tax invoices and supporting documents must be submitted by the 1st business day of the month for payment by end of that month; otherwise payment by end of the following month. Payment by electronic bank transfer at SCC's discretion. No penalty interest for late submission of documents.

Performance security: required within 30 days of contract award, amount specified in Special Conditions (not stated in document).

No contract with bidders whose tax matters are not in order or with municipal rates/charges in arrears.

CSD registration: mandatory; provide CSD number or SARS TCS PIN.

Tax compliance: valid tax PIN certificate or printed TCS certificate; tax matters must be in order.

CIDB grading: 2GB or higher; proof of CIDB grading required.

B-BBEE: B-BBEE certificate issued by SANAS accredited verification agency, or sworn affidavit for EMEs and QSEs, required to qualify for preference points.

COIDA: certificate for Building Construction (Class V).

CIPC/CIPRO: company registration documents; for CCs, list members with percentages; for companies, share certificates.

Municipal account or lease agreement: latest copy required.

Completion letters: two for same or similar work previously done.

State employment: bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

Foreign suppliers: must complete questionnaire on residency, branch, permanent establishment, source of income, and tax liability in RSA.

All work must comply with applicable health and safety regulations, including use of PPE.

Contractor provides all necessary labour, materials, tools, equipment and supervision.

Protect existing building finishes and services during works.

Remove rubble and waste and leave work area clean and safe.

P&G item includes health and safety, PPE, protection of existing works, access, supervision, removal and disposal of rubble, and cleaning.

No specific environmental requirements stated beyond removal and disposal of rubble and waste materials, and leaving the work area clean and safe.

General conditions of contract apply to all bids unless otherwise indicated; special conditions prevail in conflict.

Goods/services must conform to standards in bidding documents.

Supplier must not disclose contract information without consent; permit inspection of records.

Supplier indemnifies purchaser against third-party patent/trademark claims; intellectual property developed for the college vests in the college.

Performance security required within 30 days of award.

Inspections/tests may be conducted; costs borne by supplier if non-compliance; non-compliant goods may be rejected.

Warranty: 12 months after delivery/acceptance or 18 months after shipment, whichever earlier.

Payment within 30 days of invoice; in Rand.

Prices fixed; variation orders limited to 15% of contract value.

No assignment without consent; subcontracts must be notified.

Delays may incur penalties (prime interest rate per day) or termination.

Termination for default, insolvency, corrupt/fraudulent practices; restriction from public sector up to 10 years.

Force majeure relieves liability.

Disputes: consultation, then mediation, then South African court.

Limitation of liability: aggregate liability not exceeding contract price.

Contract in English, governed by South African law.

No contract with bidders with outstanding tax or municipal arrears.

Restrictive practices (collusive bidding) prohibited; may lead to bid invalidation and restriction.

Special conditions: company registration form (CIPRO), B-BBEE certification, latest municipal account/lease agreement, copy of original tax clearance or printed certificate with PIN, CSD registration number, COIDA certificate for building construction (Class V), proof of CIDB grading 2GB, and two completion letters for similar work.

Remuneration: original, detailed, correct and complete tax invoices, monthly statements, VAT registration numbers, verification of bank details, and other supporting documents must be submitted to SCC after written acknowledgement of receipt of services or goods.

Tax invoices and supporting documents must be submitted by the 1st business day of a calendar month for payment by end of the same month; otherwise payment by end of the following month.

No penalty interest will be permitted if requirements not complied with.

Payment by electronic bank transfer or other method at SCC's discretion.

Payment subject to SCC's standard Special Terms and Conditions of Contract.

Contract period: three working days, weekdays between 7:30 and 16:00.

Mandatory requirements: valid tax PIN certificate, latest municipal account or lease agreement, CIPC/CIPRO company registration documents (for CCs, list members with percentages; for companies, share certificates), shareholding breakdown per race, gender and percentage, declaration of interest, B-BBEE certificate or sworn affidavit, COIDA certificate (Building Construction Class V), proof of CIDB grading 2GB, and two completion letters for similar work.

Service provider must be registered on CIDB with class GB.

Bidders must ensure tax compliance and provide SARS PIN or CSD number.

No bids from persons in the service of the state or companies with directors who are state employees.

Preference point system: 80/20 for requirements up to R50 million, 90/10 for above R50 million. The applicable system for this tender is not explicitly stated.

Maximum points: 100 total, with 10 points for specific goals (B-BBEE).

Price points and specific goals points are allocated per the preference point system.

Bidders must substantiate any preference claims if required.