Maintenance and repairs of boreholes, irrigation equipment and accessories for eikenhof agripark

Closing date and time: 2 November 2026 at 11:00.

Compulsory briefing or site visit: None mentioned in the document.

Documentation submission after award: Within 14 calendar days of receiving completed agreement (Clause 5.3.2 states "fourteen (7) calendar days" – interpret as 14 days).

Defects Liability Period: 90 days from Practical Completion certification.

Non-working days: Sundays, Saturdays, public holidays, voting days published before closing, and year-end break per SAFCEC dates.

Employer: Gauteng Department of Agriculture and Rural Development (GDARD)

Physical address: Umnotho House, 56 Eloff Street, Johannesburg

Telephone: (011) 240 2765 / 072 9123 916

Email: [email protected]

Employer's Agent: GDARD: INFRASTRUCTURE DEVELOPMENT

Service delivery sites:

1. Eikenhof Agripark: Portion 29 of farm Olifantsvlei 327 IQ, 100 Kliprivier Road, Plot 28/327 along R550 Road, Eikenhof. Coordinates: -26.33802, 28.011321
2. Vlakdrift: Portion 29 and 32 of farm Vlakdrift 163 IQ, Mogale Extension 20. Coordinates: -26.057392, 27.66854

Submission method: Not explicitly stated in the document; typical for GDARD RFQs is physical delivery to a tender box or electronic submission as per tender data.

Closing date and time: 2 November 2026 at 11:00.

Returnable documents (all must be completed, signed and submitted):

• Form of Offer and Acceptance (C1.1): signed offer covering all contractor obligations.
• Schedule of Deviations (if any): only recorded deviations are binding.
• Board resolution authorising the signatory to bind the company under the OHS Act agreement.
• CIDB grading certificate: Grade 2SH or higher.
• Health and Safety Plan with Environmental Management Plan (EMP).
• Quality Management Plan.
• Method statements for safe work procedures.
• Proof of All Risk Insurance (minimum twice the contract sum).
• Compensation Fund Letter of Good Standing (valid throughout contract).
• Foreman CV with certified trade certificate and 3+ years relevant experience.
• Valid ID documents for all project employees.

Disqualification risks:

• Late submission (after closing time).
• Missing or unsigned mandatory returnable documents.
• Failure to meet CIDB 2SH grading.
• Incomplete or unpriced Bill of Quantities items (treated as nil rate).
• Non-compliance with OHS Act, NEMA, or GCC 2015 requirements.

Number of copies and packaging requirements: Not specified in extracted text.

Mandatory pre-qualification:

• CIDB grading designation 2SH or higher.
• Valid returnable documents as listed above.

Evaluation stages (inferred from contract structure):

1. Mandatory compliance check (CIDB, returnable forms, OHS/NEMA compliance).
2. Technical/Functionality evaluation: baseline condition assessment capability, team competence (foreman experience, trade certificate), quality management plan, method statements, health and safety plan.
3. Price and B-BBEE scoring: Preference point system likely 80/20 (standard for RFQs under R50 million), but not explicitly stated in extracted text.

Minimum qualifying score: Not stated.

Practical Completion requirements:

• Completed supply and installation works per prescribed specifications to GDARD satisfaction.
• Works execution methods, techniques and processes fully compliant with OHS Act and NEMA.

Contract governed by General Conditions of Contract for Construction Works, Third Edition (2015).

Scope: Inspection, testing, maintenance and repair of existing boreholes, pumping equipment, water-storage facilities and associated irrigation infrastructure at GDARD agricultural facilities. Contractor provides all labour, supervision, materials, equipment, tools, transport and specialist services to restore water-supply systems to safe, reliable operating conditions. Work covers complete water-distribution system from borehole/pump installations to storage tanks, pipelines supplying tunnels and agricultural facilities.

Specific work packages (Bill of Quantities):

1. Preliminary and General: site office establishment, de-establishment, OHS compliance.
2. Baseline Condition Assessment and Fault Diagnosis: full system assessment with photographic report, repair cost estimates, asset register, borehole testing.
3. Borehole and Pumping Equipment: headworks, pump servicing, submersible pump removal/refit (up to 60m and >60m), mechanical seals, bearings, couplings, pressure/float switches, non-return valves, protection structures.
4. Electrical Control and Protection Equipment: control panel inspection, starter/overload/isolator testing, contactor/overload/isolator/timer/pressure-level device replacement, minor wiring faults, Certificate of Compliance, VSD/panel repairs.
5. Water Storage Tanks and Fittings: tank inspection, connector/float valve replacement, leak repairs, flexible connections, stand/structure repairs.
6. Pipework, Fittings and Leak Repairs: leak location, HDPE/PVC/galvanised pipe repairs (various diameters), pipe supply/install, couplings/adaptors, pressure testing.
7. Valves and Flow Control Equipment: valve inspection/testing, ball/gate/non-return/air-release/pressure-reducing/solenoid/flush valve replacement.
8. Filters and Pressure Control: filter inspection/cleaning, screen/disc/inline filter replacement, pressure gauge/regulator replacement, housing leak repairs.
9. Excavation, Backfilling and Reinstatement: hand excavation (≤600mm, >600mm-1.5m), bedding, backfill/compaction, unsuitable material removal, surface reinstatement, excavation protection.
10. Testing, Commissioning and Handover: operational tests, leak tests, valve/control/zone tests, completion reports with photos, asset register updates.

Locations: Two sites in Gauteng (coordinates provided above).

Standards: GCC 2015, SANS standards, manufacturers' requirements, OHS Act, NEMA.

Team requirements: Foreman with 3+ years electrical/borehole experience, valid trade certificate, detailed CV and certified qualifications; all employees ID documents.

Pre-commencement documentation (within 14 days): Health and Safety Plan with EMP, personnel list, SHE policy, OHS Act/COID Act copies, Compensation Commissioner good standing, SHE Plan, risk assessments/method statements, external service provider agreements, competency CVs, management structure, induction/training records, security measures, registers.

Quality Management Plan required.

All Risk Insurance (min twice contract sum).

Sub-contracting requires prior written approval.

Design responsibility stages:

• Stage 6: Documentation – GDARD or Employer's Agent
• SCM Processes: RFQ Advertisement and Award – GDARD or Employer's Agent
• Stage 7: Construction – GDARD/Employer's Agent & Contractor
• Stage 8: Hand Over – GDARD/Employer's Agent & Contractor

Method statements required for safe work procedures.

Work execution per stipulated specifications, OHS Act, NEMA.

Baseline condition assessment first, then repairs per assessment.

Rate-only items allow flexibility for unforeseen work.

Provisional sums for specialist repairs subject to quotation and approval.

Foreman: Minimum 3 years relevant experience in electrical and borehole-related works; valid trade certificate; detailed CV and certified copies of qualifications/certificates required.

All project employees: Valid ID documents required before commencement.

Contractor must provide Compensation Fund Letter of Good Standing valid throughout contract.

CIDB grading 2SH or higher required.

Competency copies for all appointments required.

OHS training matrix/plan required.

Quality Management Plan required before commencement.

Works execution methods, techniques and processes must comply with stipulated specifications, OHS Act and NEMA.

Practical Completion requires: Completed supply/installation per prescribed specifications to GDARD satisfaction; full compliance with OHS Act and NEMA.

Standardized specifications apply (SANS, manufacturers' requirements).

Commissioning required per Bill No. 10 (operational tests, leak tests, valve/control/zone tests).

Asset register updates with photographic evidence before/after repairs mandatory.

Completion report with photographs and quantities required.

Bill of Quantities for Maintenance and Repairs of Boreholes, Water Storage, Pipework and Irrigation System in Agriparks.

10 Bills:

1. Preliminary and General (site establishment, de-establishment, OHS compliance)
2. Baseline Condition Assessment and Fault Diagnosis
3. Borehole and Pumping Equipment
4. Electrical Control and Protection Equipment
5. Water Storage Tanks and Fittings
6. Pipework, Fittings and Leak Repairs
7. Valves and Flow Control Equipment
8. Filters and Pressure Control
9. Excavation, Backfilling and Reinstatement
10. Testing, Commissioning and Handover

Pricing: Re-measurement contract.

Most items rate-only (quantities not fixed; rates apply when work required).

Provisional sums for undefined scope (specialist repairs subject to quotation/approval).

Prime cost sums for items/services with undefined scope at tender stage.

VAT 15% added to sub-total.

Arithmetical errors: Tender sum takes precedence; GDARD may adjust rates to reconcile.

Monthly payments: Interim progress instalments against actual deliverables per pre-approved Terms of Reference.

Pricing format: Re-measurement contract with Bill of Quantities (10 bills). Most items rate-only (quantities approximate; payment on certified quantities). Provisional sums for undefined scope (specialist repairs subject to quotation/approval). Prime cost sums for items/services with undefined scope at tender stage. VAT 15% added to sub-total.

Performance security: Fixed performance guarantee of 10% of Contract Value (incl. VAT) OR 10% retention deducted from initial/intermediate claims until 10% achieved.

Retention: Limit 10% of Contract Sum. Kept at 100% until Completion Certificate issued. Paid within 30 days after Defects Liability Period (90 days) expiry.

Advance on materials not yet built into Permanent Work: Nil.

All Risk Insurance: Required, minimum sum insured twice the contract sum.

Penalty for late completion: R0.10 per R100 of contract value per calendar day.

Monthly payments: Interim progress instalments measured against actual deliverables per pre-approved Terms of Reference.

Arithmetical error handling: Tender sum takes precedence; GDARD may adjust rates to reconcile pricing schedule with tender sum; GDARD decision final if no agreement.

CIDB grading: 2SH or higher (mandatory).

CSD registration: Implied standard requirement.

Tax compliance: Valid SARS tax compliance status PIN (implied standard).

B-BBEE: Certificate or sworn affidavit required for preference points (implied standard; specific level not stated).

Compensation Fund: Letter of Good Standing (COID) valid throughout contract.

OHS Act compliance: Health and Safety Plan with EMP, registers, appointments, training, incident reporting.

NEMA compliance: Environmental Management Plan included in H&S Plan.

Personnel: Foreman with 3+ years electrical/borehole experience, valid trade certificate, CV and certified qualifications; all employees valid ID documents.

Board resolution: Authorising signatory for OHS Act agreement.

Quality Management Plan: Required before commencement.

All Risk Insurance: Proof required (min twice contract sum).

Method statements: Required for safe work procedures.

Sub-contractor approval: Prior written approval from Employer/Employer's Agent (GCC Clause 4.4).

Health and Safety Plan with Environmental Management Plan (EMP) mandatory before commencement.

Contractor responsible for OHS Act and Regulations compliance.

Required documentation before work starts:

• Health and Safety Plan file
• Personnel list
• Smoking/SHE Policy
• Updated OHS Act and Regulations; COID Act
• Proof of valid registration and good standing with Compensation Commissioner
• SHE Plan
• Approved risk assessments, review/monitoring plans, safe work procedures (method statements)
• External service provider list with agreements
• Written designations/appointments with CVs and competency copies
• Management structure with OH&S responsibility and meeting structure
• Induction training and site SHE rules
• OHS training matrix/plan
• Security measures description
• Registers: accident/incident notifications, OHS rep inspections, toolbox talks, first-aid, fire equipment, ladder inspections, machine safety, structure inspections
• PPE issuing templates

OHS Act Agreement (C1.3) must be signed.

Contractor assumes Section 16.1 responsibility; cannot delegate Section 16.2 without Employer written approval.

All incidents reported to Dept of Labour and Employer.

Contractor warrants all workers covered by COID Act; Letter of Good Standing required.

Board resolution required for OHS signatory authority.

Governing contract: General Conditions of Contract for Construction Works, Third Edition (2015) published by SAICE.

Contract-specific data:

• Defects Liability Period: 90 days from Practical Completion certification.
• Pricing Strategy: Re-measurement Contract.
• Penalty for late completion: R0.10 per R100 of contract value per calendar day.
• Retention: 10% of Contract Sum limit; held at 100% until Completion Certificate issued; released within 30 days after Defects Liability Period expiry.
• Performance security: Fixed performance guarantee 10% of Contract Value (incl. VAT) OR 10% retention from claims.
• Advance on materials not yet built: Nil.
• All Risk Insurance: Required, minimum twice contract sum.
• Non-working days: Sundays, Saturdays, public holidays, voting days published before closing, year-end break per SAFCEC.
• Documentation submission before commencement: 14 calendar days.
• Site access: Not exclusive to Contractor.
• Practical Completion: Completed works per specs to GDARD satisfaction; full OHS Act and NEMA compliance.
• Adjudication Board: Three members.
• Variation to GCC: Clause 6.10.4 – replace "28" with "30" days.
• Schedule of Deviations: Only recorded deviations valid; cover letter deviations not recognised.
• OHS Act Agreement (C1.3) mandatory: Contractor assumes Section 16.1 responsibility; cannot delegate Section 16.2 without Employer written approval; incidents reported to Dept of Labour and Employer; Compensation Fund good standing required; Board resolution for signatory authority required.

Sub-contracting requires prior written approval (GCC Clause 4.4).

Contractor not relieved of obligations by sub-contractor appointment.

Applicable specifications: civil, electrical, mechanical, borehole, irrigation work plus standardized specifications.

Precedence: project-specific requirements, Conditional Assessment, Employer's Agent written instructions.

OHS Act Agreement mandatory (C1.3).

Board resolution for OHS signatory required.

Health and Safety Plan with EMP mandatory before commencement.

Quality Management Plan mandatory.

All Risk Insurance (min twice contract sum) required.

Performance guarantee 10% or 10% retention.

Defects Liability Period 90 days.

Penalty for delay: R0.10 per R100 contract value per day.

Retention 100% until Completion Certificate.

Non-working days defined.

Documentation submission within 14 days of agreement.

Contractor services must be appropriately qualified and competent.

CIDB grade 2SH or higher: "SH The development, extension, installation, maintenance, renewal, removal, alteration or dismantling, as relevant, of landscaping, irrigation and horticultural works".

Sub-contractor services require prior written approval from Employer/Employer's Agent per GCC Clause 4.4.

Sub-contractor appointment does not relieve Contractor obligations.

Specifications for civil, electrical, mechanical, borehole, irrigation work apply with standardized specifications.

Precedence: project-specific requirements, Conditional Assessment, Employer's Agent written instructions.