Panel of six contractors for building maintenance, alterations, extensions and new building structures, king sabata dalindyebo municipality, three years (four additional appointments, re-advert)

Closing

• 03 November 2026 at 12h00 (Tuesday); bids are opened in public.

Briefing

• No compulsory briefing session or site inspection applies to this bid.

Document availability

• Tender documents are downloadable from 30 September 2026.

Enquiries

• Queries must be submitted by email; no queries are entertained within five working days of the closing date.

Other

• Bids remain valid for 90 days from the closing date.
• Appointment of the successful bidder is envisaged within 90 days of the closing date, with work starting immediately on appointment.

SCM enquiries

• Contact: Ms N. Pilani
• Role: Supply Chain Management
• Email: [email protected]

Technical enquiries

• Contact: Mr L. Mbozani
• Role: Technical Services
• Email: [email protected]

Telephone: 047 501 4394

Fax: 047 531 2085

Submission address

Bid Box, 1st Floor

Munitata Building, next to Room 146

Corner Owen & General Sabelo Victor Gqwetha Street

Mthatha

5099

Submission method

• Hand delivery of a sealed envelope into the bid box; faxed, emailed or posted bids are not accepted.
• The envelope must be endorsed with SCM number 032/2025/26 and the project name.
• Bid box: 1st Floor, Munitata Building, next to Room 146, Corner Owen & General Sabelo Victor Gqwetha Street, Mthatha 5099.
• Closing: 03 November 2026 at 12h00; bids are opened in public at that time.
• Late, incomplete, unsigned or incorrectly packaged bids are rejected.

Document collection

• Tender documents may be downloaded free of charge from the National Treasury eTenders portal and www.ksd.gov.za from 30 September 2026.
• No hard copies are sold; only the electronic version may be used.

Completion rules

• Complete in black ink; typed bids are not accepted.
• No erasing fluid; every price alteration must be signed.
• Bids must be submitted on the original forms, remain intact, and no portion may be detached.

Returnable documents

• MBD 1 Invitation to Bid: bidder details and signed offer.
• MBD 2 Tax clearance requirements.
• MBD 3.1 / 3.2 Pricing Schedules: firm and non-firm rates.
• MBD 4 Declaration of Interest: discloses state employment or connections of directors and shareholders.
• MBD 5 Declaration for procurement above R10 million: required only where the offer reaches that value.
• MBD 6.1 Preference Points Claim: claims B-BBEE preference points.
• MBD 7.1 / 7.2 Contract Form: signed by the successful bidder.
• MBD 8 Declaration of Bidder's Past Supply Chain Management Practices.
• MBD 9 Certificate of Independent Bid Determination: certifies no collusion or price disclosure.
• Resolution to Sign: authorises the signatory to bind the bidder.
• Annexures A1 and A2 Past Experience; B Company Details; C Joint Venture Disclosure; D Company Composition; E Declaration of Interests (kinship or relationship with municipal employees); F Declaration of Validity of Information; G Ethics Commitment; H Bid Checklist.

Disqualification risks

• Any MBD form or annexure left incomplete, unsigned or omitted.
• No CSD registration, no tax compliance PIN or CSD number.
• Municipal rates in arrears for more than three months.
• Certified copies older than six months.
• Bids from bidders already appointed to this panel.
• The total of the rates in the pricing schedule not matching the bid price on the front page.

MBD 1 to MBD 9 must be completed, signed and submitted, together with Annexures A to H: A1 and A2 Past Experience, B Company Details, C Joint Venture Disclosure, D Company Composition, E Declaration of Interests (kinship or relationship with municipal employees), F Declaration of Validity of Information, G Ethics Commitment and H Bid Checklist. Failure to complete any form or annexure properly or in full renders the bid non-responsive. Audited financial statements for the past three years are required for offers of R10 million or more, and a municipal rates statement, lease agreement or Finance Department confirmation must be attached.

Preference point system: 80/20.

Evaluation stages

• Stage 1: Compliance.
• Stage 2: Functionality, minimum qualifying score 70 out of 100 to progress.
• Stage 3: Price and specific goals; attainment proven by a full Central Supplier Database report.

Functionality scoring (100 points)

Experience — 40 points

• Completed building works construction projects, each with a minimum value of R650 000.
• 10 points per project, maximum four projects, each project scoring 5 points.
• Stamped appointment letters or purchase orders with matching stamped reference letters are required for each project; no partial points for partial submissions.

Expertise — 40 points

• Project Manager with a minimum National Diploma in Building, Quantity Surveying, Architecture or Construction Management: 10 years or more = 10 points; 7 to 9 years = 5 points; 4 to 6 years = 3 points. CV and certified certificates required.
• Artisans with at least four years building construction experience in painting, bricklaying, plumbing, carpentry and electrical work, 4 points each. CVs and certified trade test certificates required.
• Plant: an owned boom lift with a minimum working height of 12 m scores 10 points with a valid Lift and Elevator Certification from an accredited inspection body and proof of ownership; a leased boom lift scores 5 points with the lease agreement and the same certification.

Methodology — 20 points

• Time management strategy for assigned work, including the maximum preparatory time to start, 5 points.
• Quality assurance plan, 5 points.
• Quality control plan, 5 points.
• Occupational health and safety precaution plan, 5 points.

Bids scoring below 70 out of 100 on functionality are not considered further.

Scope

• Appointment of a panel of six contractors for building maintenance, alterations, extensions and new building structures over three years, on an as and when required basis.
• This re-advert appoints four additional contractors to Class 1; the two Class 2 contractors are already appointed.

Panel classes

• Class 1: CIDB grading 2 to 4; four service providers required.
• Class 2: CIDB grading 5 and above; two service providers already appointed.
• Appointments run to the end date of the two existing contractors, and rates will be negotiated to align with the rates already agreed for uniformity.

Work covered

• Roof repairs; internal division and extension (brickwork, dry walls, plastering); floor, wall and ceiling finishes; fittings; replacement of doors and accessories; paintwork; plumbing; fire protection; water pumps; boreholes; carports; fencing; building electrical works; demolitions; building extensions; steel structural works; electrical works; carpentry; site works including paving, drainage systems and landscaping.

Standards

• SANS 10400.
• Republic of South Africa Public Works: Construction Works Specifications 2.1, July 2014.
• Joint Building Contracts Committee Edition 6.2, May 2018.
• Occupational Health and Safety Act.

Operational requirements

• The appointed contractor must have email access and a telephone.
• Invoices are submitted after the municipality measures and certifies work done on each works order.
• Security of site material remains the contractor's responsibility until the assigned work is complete.
• Completed work carries a liability period stated for each assigned work.
• Progress reports must be submitted to the municipality.

Bidders must submit a detailed proposal showing how assigned tasks will be executed for each trade covered by the contract. The methodology score is 20 points: time management strategy for assigned work including the maximum preparatory time to start, 5 points; quality assurance plan, 5 points; quality control plan, 5 points; OHS precaution plan or measures, 5 points. The experience annexure must be completed and list only projects of a similar nature, and the work plan must set out timeframes and how the works will be implemented.

Experience

• Completed building works construction projects, each with a minimum value of R650 000.
• 10 points per project, maximum four projects, each project scoring 5 points.
• A full set of stamped appointment letters or purchase orders with matching stamped reference letters is required for each project; partial submissions earn no points.

Expertise

• Project Manager with a minimum National Diploma in Building, Quantity Surveying, Architecture or Construction Management: 10 years or more = 10 points; 7 to 9 years = 5 points; 4 to 6 years = 3 points. CV and certified certificates required.
• Artisans with at least four years building construction experience in painting, bricklaying, plumbing, carpentry and electrical work, 4 points each; CVs and certified trade test certificates required.
• Owned boom lift with a minimum working height of 12 m = 10 points with a valid Lift and Elevator Certification and proof of ownership; leased boom lift = 5 points with the lease agreement and certification.

Works must comply with SANS 10400 and the Republic of South Africa Public Works: Construction Works Specifications 2.1 of July 2014, under the Joint Building Contracts Committee Edition 6.2 of May 2018. A quality assurance plan and a quality control plan each carry 5 points in the functionality assessment. Pre-bid testing is for the bidder's account. Supplies and services may be inspected, tested or analysed at any stage; non-compliant work is rejected and replaced at the contractor's cost, and the municipality may cancel the contract for breach. Completed work is subject to a liability period stated for each assigned work.

The pricing schedule is a schedule of rates priced for Year 01, Year 02 and Year 03, covering demolition works and new work. Demolition items include masonry, concrete and plaster breaking, door and window removal, roof and rainwater goods, kitchen units, floor coverings, plumbing, glazing, crack repairs, surface preparation and fencing. New work items include site works, concrete, formwork and reinforcement, masonry, waterproofing, roof covering and carpentry and joinery. Overheads, preliminaries and generals are capped at 15% of each work assigned, and contingency at 5% of the total cost of each assigned work. The total of the rates must match the bid price on the front page.

Pricing

• Schedule of rates per item, priced for Year 01, Year 02 and Year 03.
• The total of the rates in the pricing schedule must match the bid price on the front page; a mismatch renders the bid non-responsive.
• Overheads, preliminaries and generals are capped at 15% of each work assigned.
• Contingency is capped at 5% of the total cost of each assigned work and is used as directed by the Project Manager.
• VAT must be included in the bid price and shown separately.
• Price escalation is only considered where the pricing annexure states the bid is subject to it; proof and the calculation must be submitted, based on official Department of Statistics or Price Controller index figures.

Security and insurance

• Performance security is furnished within 30 days of notification of award, in the amount stated in the Special Conditions of Contract, as a bank guarantee, irrevocable letter of credit or certified cheque; it is released within 30 days after completion of obligations.
• Proof of insurance or other valid indemnification must be submitted within 14 days of acceptance, failing which the contract is null and void.

Payment

• Payment is made in Rand within 30 days of invoice submission.
• Penalty for late performance is calculated at the prime interest rate for each day of delay.
• Quantities may be varied by up to 15% of the contract value.

Financial capacity

• Audited financial statements for the past three financial years are required for offers of R10 million or more including VAT, and from bidders holding CIDB grade 6 or higher who are eligible for work allocations above R10 million.
• Bids remain valid for 90 days.

Registration and tax

• Central Supplier Database registration is mandatory; failure disqualifies the bid.
• A SARS Tax Compliance Status PIN or a CSD number must be provided; a printed TCS certificate is also accepted.
• Consortium, joint venture and subcontractor parties must each submit a separate TCS certificate, PIN or CSD number.

CIDB

• The advert requires CIDB grading 2 GB or higher.
• Class 1 (four appointments): CIDB grading 2 to 4.
• Class 2 (already appointed): CIDB grading 5 and above.

B-bbee

• A valid B-BBEE status level verification certificate or a sworn affidavit (EMEs and QSEs) must be submitted to claim preference points.
• A joint venture must submit a joint venture B-BBEE verification certificate if accredited.

Company and municipal requirements

• Proof of company registration or other legal standing, plus the completed company composition form (Annexure D).
• Latest municipal rates statement, not older than three months, showing no arrears for periods exceeding three months, for the bidder and for each director; a valid lease agreement for leased premises; or a Finance Department confirmation where the bidder or director is not liable for municipal rates.
• All certified copies must be not older than six months.
• A valid COIDA letter of good standing is required on submission and must remain valid for the whole contract period.

Exclusions

• No bids from persons in the service of the state.
• Bidders already appointed to this panel may not submit new bids.

Joint ventures

• A comprehensive joint venture agreement must be submitted; each partner must submit all relevant documents.
• An awarded joint venture must register as a separate company, register with SARS and operate a separate bank account.

Declarations

• MBD 4 Declaration of Interest must be completed; failure to declare renders the bid non-responsive.
• MBD 5 must be signed for any offer of R10 million or more.
• Annexures A to H must be completed in full.

All assigned work must comply with the Occupational Health and Safety Act. An OHS precaution plan or measures document carries 5 points in the functionality assessment. A valid COIDA letter of good standing must be submitted with the bid and remain valid for the entire contract period. The contractor insures its personnel, plant and equipment and indemnifies the municipality against claims, accidents and injuries arising from the contract, and is responsible for the security of site material until the assigned work is complete.

Materials specification

• Masonry materials must be SABS approved.
• 220 mm brickwork in NFX bricks with a nominal compressive strength of 14 MPa in Class I mortar; M6 concrete block walls in Class 1 mortar.
• Reinforcement includes REF 193 fabric in surface beds and slabs, and 10 mm, 12 mm and 16 mm high tensile and mild steel bars cut, bent and fixed to structural concrete work.
• Face brickwork is priced with a prime cost allowance of R5 000.00 net per thousand bricks for FBX face brick-on-edge header courses, coping and sills.

Duration and appointment

• Three-year panel period, aligned to the end date of the two existing contractors; appointment envisaged within 90 days of closing, with work starting immediately.
• Formal acceptance of the bid creates a binding contract; the municipality may require sureties.

Insurance and indemnity

• The contractor insures personnel, plant and equipment and indemnifies the municipality against claims; proof of insurance within 14 days of acceptance, failing which the contract is null and void.

Withdrawal and penalties

• If the successful bidder withdraws during the 90-day validity period, cannot perform, refuses to perform or fails to sign the agreement or provide surety, it is liable for the municipality's re-advertising costs and the difference between the accepted price and any less favourable replacement price.
• Late performance attracts a penalty at the prime interest rate for each day of delay.

Contract administration

• Prices are fixed except for authorised adjustments or an extension of bid validity.
• Quantities may vary by up to 15% of contract value.
• Amendments must be in writing and signed; assignment requires prior written consent; subcontracts must be notified in writing.
• Termination for default, insolvency or force majeure; disputes go to mediation and then a South African court; liability is limited to the contract price; English law and language apply.
• Warranty of 12 months from delivery and acceptance, or 18 months from shipment, whichever ends first.
• Payment within 30 days of invoice, in Rand.

The appointed contractor must have email access and a telephone, and invoices only after the municipality measures and certifies work done. All works must comply with SANS 10400 and the RSA Public Works Construction Works Specifications 2.1 of July 2014, under the Joint Building Contracts Committee Edition 6.2 of May 2018 and the Occupational Health and Safety Act. Site material security rests with the contractor until completion, and completed work carries a liability period stated per assigned work. A valid COIDA letter of good standing is required on submission and throughout the contract. Rates for shortlisted contractors will be benchmarked against the rates already agreed with the existing panel members.

General prerequisites

• Proof of company registration or other legal standing, plus the completed company composition form (Annexure D).
• Completed Declaration of Interest.
• Bid completed in black ink on the original documents, which must remain intact.

Tax and registration

• SARS TCS PIN or CSD number; each consortium, joint venture or subcontractor party submits its own.
• CSD registration is compulsory.

Financial and municipal

• Audited financial statements for the past three years where the offer reaches R10 million including VAT, or where the bidder holds CIDB grade 6 or higher and is eligible for allocations above R10 million.
• Municipal rates statement not older than three months showing no arrears beyond three months, for the bidder and each director; lease agreement or Finance Department confirmation where applicable.
• Certified copies not older than six months.

Validity

• Bids remain valid for 90 days.

Evaluation follows the 80/20 preference point system in three stages: compliance, functionality with a minimum qualifying score of 70 out of 100, then price and specific goals proven by a full Central Supplier Database report. Functionality is scored out of 100: experience 40 points (projects of at least R650 000 each, 10 points per project, maximum four projects), expertise 40 points (project manager qualifications and experience, five artisans with at least four years experience, and an owned or leased 12 m boom lift) and methodology 20 points (time management, quality assurance, quality control and OHS plans, 5 points each).