Supply of prescription safety glasses to sanpc refinery (3-Year contract)

The tender is for the appointment of a service provider to provide prescription safety glasses at the SANPC refinery over a period of 3 years. The KYC questionnaire collects corporate details, shareholder information, executive management details, banking information, and other due diligence data.

CEF Group head office: 152 Ann Crescent, Block C, Upper Grayston Office Park, Strathavon, Sandton, 2146. Postal: P O Box 786141, Sandton, 2146. Telephone: +27 010 201-4700. Fax: +27 010 201-4900.

Complete and return the mandatory CEF Group third-party due diligence questionnaire (KYC) with all required supporting documents attached. The questionnaire must be signed and returned as a scanned copy to CEF Group nominated personnel. Additional pages may be used if necessary.

Bidders must not be insolvent, under liquidation, or subject to business rescue. Bidders must not have been convicted or prosecuted for fraud, bribery, corruption, or sanctions violations. Bidders must not be barred from competing for government contracts. Bidders must have submitted all financial returns to tax regulations consistently for the last 3 years. Bidders must have appropriate data protection and ethics policies in place. Bidders must disclose any government ownership or public official involvement.

The service provider must supply prescription safety glasses to the SANPC refinery over a 3-year period. The KYC questionnaire requires details of the company's experience in the industry, licenses held, intellectual property relevant to the service, and ongoing projects.

Bidders must provide banking details including bank name, SWIFT code, IBAN/routing code, and account manager name. Bidders must confirm tax status and that all financial returns have been submitted consistently for the last 3 years, with a written confirmation certificate from the appointed finance manager. Bidders must not be insolvent or under business rescue.

Complete the mandatory CEF Group KYC questionnaire covering corporate details, shareholders, executive management, banking details, experience, ongoing projects, sanctions, data protection, competition, ethics, financial status, and litigation. Attach all required documents listed in the questionnaire. Provide confirmatory certificates for data protection policy (from Information Officer), ethics policies (from Company Secretariat), and financial returns (from Finance Manager).

The KYC questionnaire requires details of the company's experience in the industry, licenses held, intellectual property relevant to the service, and ongoing projects. Bidders must disclose any sanctions-related dealings, data protection practices, competition law history, ethics policies, financial status, and litigation.

Complete the mandatory CEF Group third-party due diligence questionnaire covering corporate details, shareholders, executive management, banking details, experience, ongoing projects, sanctions, data protection, competition, ethics, financial status, and litigation. Attach all required documents and return a signed scanned copy to CEF Group nominated personnel.

Bidders must complete and sign the Bidder's Disclosure (SBD 4) form, declaring any employment by an organ of state, relationships with procuring institution employees, and interests in related enterprises. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are disqualified. All CSD-registered active companies linked to all directors must be disclosed.

No specific requirements found

agreements or arrangements with any competitor regarding the quality,

{"name":null,"email":null,"phone":null,"department":null,"address":"............................................................"}

Bidders must complete and submit SBD 6.1 Preference Points Claim Form. Bidders claiming preference points must provide supporting documentation. Bidders must declare company type and registration number. Failure to submit proof for specific goals means no preference points claimed.

income-generating contracts)

No specific requirements found

Points Allocation: 3 points

B-BBEE Details: SBD 6.1

Preference points claim form in terms of the preferential

Procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the

General conditions, definitions and directives applicable in

Respect of the tender and preferential procurement

Regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference

point system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

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1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to

preferences, in any manner required by the organ of state.

2. Definitions

(a) “tender” means a

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

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of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

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Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Ce points claim form in terms of the preferential

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 80/20 preference

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

Preference points claim form in terms of the preferential

Appointment of a service provider to provide prescription safety glasses at the SANPC Refinery over a period of 3 years. Scope of work is referenced to Annexure D (not included in the extracted text).

Closing date: 04 September 2026, 12:00. Issue date: 27 August 2026. No briefing or site visit mentioned.

Submit via email: [email protected]. Enquiries before closing: Xola Mashabane, email [email protected]. After closing, contact the Procurement Department.

Submit quotations via email to [email protected]. No link submissions will be accepted. Closing date: 04 September 2026, 12:00. Submissions must not include documents or references relating to any other quotation. Any additional conditions must be in an enclosed letter. Mandatory returnable documents: Pricing/Quotation; proof to claim specific goals (valid B-BBEE verification certificate or affidavit); SBD 1 (Invitation to Bid); SBD 4 (Bidder's Disclosure); SBD 6.1 (Preference Points Claim); proof of CSD registration. Failure to provide all returnable documents by closing date and time results in disqualification.

Mandatory Returnable Documents: Pricing/Quotation, Proof to claim specific goals (Valid B-BBEE Verification Certificate/BBBEE affidavit or copy thereof), ANNEXURE A – SBD 1: Invitation to Bid, ANNEXURE B – SBD 4: Bidder’s Disclosure, ANNEXURE C – SBD 6.1: Preference points claim form, Proof of Central Supplier Database registration (MAAA......). Failure to provide all these returnable documents at the closing date and time of this RFQ will result in a bidder’s disqualification.

Commercial evaluation only (Phase 1). Price: 80 points; Specific goals: 20 points; Total: 100. 80/20 preference point system applies (tender value estimated below R50 million). Specific goals points: 51%+ black ownership – 10; 51%+ women ownership – 5; 51%+ youth ownership – 3; 10%+ disability ownership – 2. Points for specific goals added to price points, total rounded to two decimals. Award to highest scorer; if equal total points, award to highest specific goals points; if equal in all respects, decided by drawing of lots. Failure to claim specific goals or submit valid proof results in zero for specific goals.

Scope of work is referenced to Annexure D (not included in the extracted text). The pricing schedule indicates services for 40 employees: occupational vision screening / eye examination; vision certificate / report; prescription safety spectacles (including frames and lenses). Other costs to be specified. Contract period: 3 years at the SANPC Refinery.

Pricing schedule lines: Occupational Vision Screening / Eye Examination (40 employees); Vision Certificate / Report (40 employees); Prescription Safety Spectacles including frames and lenses (40 employees); Other costs (specify). Provide estimated quantity, unit cost (ZAR), and total (ZAR) for each. Subtotal, VAT (if applicable), and grand total. All-inclusive pricing covering full scope of work.

Prices must be quoted in South African Rand on a fixed price basis, including all applicable taxes. Pricing schedule requires estimated quantities, unit costs, and totals for each service line, plus subtotal, VAT, and grand total. The bidder must provide an all-inclusive pricing offer covering the full scope of work. Validity period: 90 days from closing date.

Valid SARS tax compliance PIN must accompany the quotation; no award to bidders with tax matters not in order. Proof of Central Supplier Database (CSD) registration required. B-BBEE verification certificate or affidavit required to claim specific goals. SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), and SBD 6.1 (Preference Points Claim) must be completed and submitted. Successful bidder must comply with all applicable national and local laws. CEF reserves the right to subject bidders to security screening by SSA before appointment.

The service involves prescription safety spectacles for 40 employees, indicating a workplace safety requirement, but no specific OHS plan or HSE compliance details are stated in the document.

CEF reserves the right to negotiate, modify, reject, disqualify late submissions, not accept lowest price, reject all, place order any time, award portion, split award, or make no award. Award to highest scorer unless objective criteria justify otherwise.

Phase 1 Commercial Evaluation: Price 80, Specific goals 20, Total 100. 80/20 preference point system applies. Specific goals points as per ownership categories. Tie-breaking: highest specific goals points, then drawing of lots.

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The bidder must be a registered optometry practice with the Health Professions Council of South Africa (HPCSA), and all optometrists conducting examinations must hold valid and current HPCSA registration. The bidder must demonstrate capacity to service the Refinery workforce and provide reasonable turnaround times. The bidder must comply with SANPC Refinery HSE policies, procedures, and minimum standards, including site access, induction, and permit requirements. The bidder must implement quality control processes to ensure accuracy of prescriptions and fittings. The bidder must maintain confidentiality of medical information. No other eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE level) are stated in the document.

SANPC REFINERY requires the provision of prescription safety glasses for SANPC

Refinery employees only who require corrective eyewear to safely perform their

duties. This Scope of Work defines the minimum requirements for the supply,

examination, manufacture, fitting, and delivery of HSE-compliant prescription safety

eyewear in accordance with SANPC Refinery standards and applicable legislation.

2. Objective

The objective of this Scope of Work is to appoint a SANPC Refinery-approved

optometry service provider to:

 Conduct eye examinations where required

 Manufacture and supply prescription safety glasses

 Ensure full compliance with SANPC Refinery HSE and PPE standards

 Support injury prevention and regulatory compliance at the Refinery

The service provider shall provide the following services:

3.1 Eye Examinations

 Conduct comprehensive eye examinations for SANPC Refinery employees

and approved contractors when referred by SANPC Refinery Occupational

Health clinic.

 Ensure examinations are conducted by qualified and registered optometrists.

 Issue prescriptions suitable for industrial safety eyewear.

3.2 Prescription Validation

 Accept and validate prescriptions issued by external optometrists (employee

or contractor own optometrist).

 Confirm prescription suitability for safety eyewear manufacturing.

3.3 Supply of Prescription Safety Glasses

 Supply safety-rated frames and lenses compliant with SANPC Refinery HSE PPE

specifications.

 Ensure lenses meet industrial impact resistance standards.

 Provide frame options approved by SANPC Refinery HSE.

3.4 Fitting and Dispensing

 Perform professional fitting and final adjustments.

 Ensure comfort, correct alignment, and full eye protection coverage.

3.5 Replacement and After-Sales Support

 Replace safety glasses due to prescription changes, fair wear and tear, or

damage caused by normal operational use.

 Provide after-sales support for adjustments and minor repairs.

4. Applicability

This Scope of Work applies exclusively to SANPC Refinery employees.

Contractors are excluded from this Scope of Work and shall make their own

arrangements in accordance with SANPC REFINERY Contractor HSE requirements.

5. Compliance Requirements

The service provider shall:

 Comply with SANPC Refinery HSE policies, procedures, and minimum

standards.

 Comply with the SANPC Refinery Occupational Health clinic and Safety Act

and relevant regulations.

 Adhere to SANPC Refinery site access, induction, and permit requirements.

 Ensure confidentiality of medical information.

5. Mandatory Requirements for Optometrists / Service Provider

The appointed service provider shall meet the following mandatory requirements:

5.1 Professional Registration and Accreditation

 Must be a registered optometry practice with the Health Professions Council

of South Africa (HPCSA).

 All optometrists conducting examinations must hold valid and current HPCSA

registration.

5.2 Technical and Safety Specifications

 Must supply prescription safety glasses compliant with SANPC Refinery PPE

specifications for eye and face protection.

 Frames and lenses must meet applicable industrial impact resistance

standards.

 Only SANPC Refinery-approved frames and lens materials may be supplied.

5.3 Operational Capability

 Must demonstrate capacity to service the Refinery workforce.

 Must provide reasonable turnaround times for examinations, manufacturing,

and delivery.

 Must provide after-sales support, including adjustments and minor repairs.

5.4 Quality Assurance

 Must implement quality control processes to ensure accuracy of prescriptions

and fittings.

 SANPC Refinery reserves the right to reject non-compliant products or services

at no additional cost.

5.5 Reporting and Record Keeping

 Must maintain accurate records of examinations, prescriptions, and issued

safety glasses.

 Must adhere to confidentiality and medical ethics requirements.

 Must provide reports to SANPC Refinery Occupational Health clinic / Wellness

upon request.

6. Deliverables

The service provider shall deliver:

 Eye examination reports (where applicable)

 Validated prescriptions

 HSE-compliant prescription safety glasses

 Issuance and fitting records

7. Performance Standards

 Turnaround time for supply of prescription safety glasses shall not exceed

working days from receipt of a valid prescription.

 Products supplied must meet SANPC Refinery-approved PPE specifications.

 Zero tolerance for non-compliant safety eyewear.

8. Pricing and Commercial Terms

 Pricing must be submitted per frame type and lens specification.

 No deviations from approved specifications without written SANPC Refinery

approval.

 All costs must be clearly itemised.

9. Duration of Services

The contract shall be valid for 3-year period, subject to performance and SANPC

Refinery procurement requirements.

10. Governance and Reporting

 The service provider shall report to SANPC Refinery Occupational Health

clinic.

 All communication and approvals shall follow SANPC Refinery governance

protocols.

11. Acceptance Criteria

Services and deliverables will be accepted upon:

 Compliance with this Scope of Work

 Alignment with SANPC Refinery HSE standards

 Successful fitting and employee/contractor acceptance

12. Confidentiality

All medical and personal information shall be treated as confidential and handled in

accordance with applicable data protection and SANPC Refinery policies.

Pricing schedule: Estimated quantities and unit costs for Occupational Vision Screening / Eye Examination, Vision Certificate / Report, Prescription Safety Spectacles (including frames and lenses), Other costs, Sub-total, VAT, Grand total. Delivery address: Refinery Road, Prospecton, Durban, 4001.

13. Pricing schedule

Please note that referrals will be made on an as-needed basis, following

duties. This Scope of Work defines the minimum requirements for the supply,

examination, manufacture, fitting, and delivery of HSE-compliant prescription safety

eyewear in accordance with SANPC Refinery standards and applicable legislation.

optometry service provider to:

 Conduct eye examinations where required

 Manufacture and supply prescription safety glasses

 Ensure full compliance with SANPC Refinery HSE and PPE standards

 Support injury prevention and regulatory compliance at the Refinery

3. Scope of Services

 Ensure examinations are conducted by qualified and registered optometrists.

 Issue prescriptions suitable for industrial safety eyewear.

3.2 Prescription Validation

 Accept and validate prescriptions issued by external optometrists (employee

or contractor own optometrist).

 Confirm prescription suitability for safety eyewear manufacturing.

3.3 Supply of Prescription Safety Glasses

 Supply safety-rated frames and lenses compliant with SANPC Refinery HSE PPE

specifications.

 Ensure lenses meet industrial impact resistance standards.

 Provide frame options approved by SANPC Refinery HSE.

3.4 Fitting and Dispensing

 Perform professional fitting and final adjustments.

 Ensure comfort, correct alignment, and full eye protection coverage.

3.5 Replacement and After-Sales Support

 Replace safety glasses due to prescription changes, fair wear and tear, or

damage caused by normal operational use.

 Provide after-sales support for adjustments and minor repairs.

 Comply with SANPC Refinery HSE policies, procedures, and minimum

standards.

 Comply with the SANPC Refinery Occupational Health clinic and Safety Act

and relevant regulations.

 Adhere to SANPC Refinery site access, induction, and permit requirements.

 Ensure confidentiality of medical information.

5.1 Professional Registration and Accreditation

 Must be a registered optometry practice with the Health Professions Council

of South Africa (HPCSA).

 All optometrists conducting examinations must hold valid and current HPCSA

registration.

5.2 Technical and Safety Specifications

 Must supply prescription safety glasses compliant with SANPC Refinery PPE

specifications for eye and face protection.

 Frames and lenses must meet applicable industrial impact resistance

standards.

 Only SANPC Refinery-approved frames and lens materials may be supplied.

5.3 Operational Capability

 Must demonstrate capacity to service the Refinery workforce.

 Must provide reasonable turnaround times for examinations, manufacturing,

and delivery.

 Must provide after-sales support, including adjustments and minor repairs.

5.4 Quality Assurance

 Must implement quality control processes to ensure accuracy of prescriptions

and fittings.

 SANPC Refinery reserves the right to reject non-compliant products or services

at no additional cost.

5.5 Reporting and Record Keeping

 Must maintain accurate records of examinations, prescriptions, and issued

safety glasses.

 Must adhere to confidentiality and medical ethics requirements.

 Must provide reports to SANPC Refinery Occupational Health clinic / Wellness

upon request.

 Eye examination reports (where applicable)

 Validated prescriptions

 HSE-compliant prescription safety glasses

 Issuance and fitting records

 Turnaround time for supply of prescription safety glasses shall not exceed

working days from receipt of a valid prescription.

 Products supplied must meet SANPC Refinery-approved PPE specifications.

 Zero tolerance for non-compliant safety eyewear.

 The service provider shall report to SANPC Refinery Occupational Health

clinic.

 All communication and approvals shall follow SANPC Refinery governance

protocols.

accordance with applicable data protection and SANPC Refinery policies.

13. Pricing schedule

It is estimated that approximately 40 employees may require occupational

optometry assessments and prescribed safety spectacles over the three-year

contract period.

Prescription Safety 40 employees

occupational health assessment and identification of visual requirements. The

estimated quantity is provided for pricing guidance and does not guarantee the

volume of work.

Acceptance criteria: Compliance with this Scope of Work, Alignment with SANPC Refinery HSE standards, Successful fitting and employee/contractor acceptance.