Provision of prescription safety glasses for sanpc refinery employees – 3-Year contract

The tender is for the appointment of a service provider to provide prescription safety glasses at the SANPC refinery over a period of 3 years. The KYC questionnaire collects corporate details, shareholder information, executive management details, banking information, and other due diligence data.

CEF Group head office: 152 Ann Crescent, Block C, Upper Grayston Office Park, Strathavon, Sandton, 2146. Postal: P O Box 786141, Sandton, 2146. Telephone: +27 010 201-4700. Fax: +27 010 201-4900.

Complete and return the mandatory CEF Group third-party due diligence questionnaire (KYC) with all required supporting documents attached. The questionnaire must be signed and returned as a scanned copy to CEF Group nominated personnel. Additional pages may be used if necessary.

Bidders must not be insolvent, under liquidation, or subject to business rescue. Bidders must not have been convicted or prosecuted for fraud, bribery, corruption, or sanctions violations. Bidders must not be barred from competing for government contracts. Bidders must have submitted all financial returns to tax regulations consistently for the last 3 years. Bidders must have appropriate data protection and ethics policies in place. Bidders must disclose any government ownership or public official involvement.

The service provider must supply prescription safety glasses to the SANPC refinery over a 3-year period. The KYC questionnaire requires details of the company's experience in the industry, licenses held, intellectual property relevant to the service, and ongoing projects.

Bidders must provide banking details including bank name, SWIFT code, IBAN/routing code, and account manager name. Bidders must confirm tax status and that all financial returns have been submitted consistently for the last 3 years, with a written confirmation certificate from the appointed finance manager. Bidders must not be insolvent or under business rescue.

Complete the mandatory CEF Group KYC questionnaire covering corporate details, shareholders, executive management, banking details, experience, ongoing projects, sanctions, data protection, competition, ethics, financial status, and litigation. Attach all required documents listed in the questionnaire. Provide confirmatory certificates for data protection policy (from Information Officer), ethics policies (from Company Secretariat), and financial returns (from Finance Manager).

The KYC questionnaire requires details of the company's experience in the industry, licenses held, intellectual property relevant to the service, and ongoing projects. Bidders must disclose any sanctions-related dealings, data protection practices, competition law history, ethics policies, financial status, and litigation.

Complete the mandatory CEF Group third-party due diligence questionnaire covering corporate details, shareholders, executive management, banking details, experience, ongoing projects, sanctions, data protection, competition, ethics, financial status, and litigation. Attach all required documents and return a signed scanned copy to CEF Group nominated personnel.

The SANPC Refinery requires a service provider to supply, examine, manufacture, fit and deliver HSE-compliant prescription safety glasses for its employees. The objective is to appoint an approved optometry service provider to conduct eye examinations, manufacture and supply safety glasses, ensure compliance with SANPC Refinery HSE and PPE standards, and support injury prevention and regulatory compliance.

Delivery address: Refinery Road, Prospecton, Durban, 4001. No named contacts, emails, or phone numbers are provided in the document.

Returnable documents: the completed pricing schedule (Annexure D) with all costs itemised. No other returnable forms are named in the document. Quotations must be submitted to the delivery address: Refinery Road, Prospecton, Durban, 4001. Bids received after the closing time will be disqualified.

Mandatory requirements: registered optometry practice with HPCSA; all optometrists must hold valid HPCSA registration. Must demonstrate capacity to service the Refinery workforce and provide reasonable turnaround times. Must comply with SANPC Refinery HSE policies, site access, induction and permit requirements. Must implement quality control processes. Must maintain confidentiality of medical information. No scoring split, preference point system, or minimum qualifying score is stated.

Scope: supply, examination, manufacture, fitting and delivery of HSE-compliant prescription safety glasses for SANPC Refinery employees only. Services include: comprehensive eye examinations (by qualified, registered optometrists) for employees referred by the Occupational Health clinic; validation of prescriptions from external optometrists; supply of safety-rated frames and lenses meeting industrial impact resistance standards and SANPC Refinery PPE specifications; professional fitting and adjustments; replacement for prescription changes, fair wear and tear, or operational damage; after-sales support for adjustments and minor repairs. Deliverables: eye examination reports, validated prescriptions, HSE-compliant glasses, issuance and fitting records. Performance: turnaround time for supply shall not exceed the stated working days from receipt of a valid prescription (number not specified in the document); zero tolerance for non-compliant safety eyewear. Contractors are excluded from this scope.

Pricing must be submitted per frame type and lens specification, with all costs itemised. Estimated quantities for pricing guidance only: approximately 40 employees for occupational vision screening / eye examination, vision certificate / report, and prescription safety spectacles (including frames and lenses). The pricing schedule may be edited by the bidder. Delivery address: Refinery Road, Prospecton, Durban, 4001.

Pricing must be submitted per frame type and lens specification, with all costs clearly itemised. No deviations from approved specifications without written SANPC Refinery approval. Estimated quantities for pricing guidance only (no guaranteed volume): approximately 40 employees over the 3-year period for occupational vision screening / eye examination, vision certificate / report, and prescription safety spectacles (including frames and lenses). The pricing schedule may be edited by the bidder. No bonds, guarantees, or payment terms are stated.

HPCSA registration: the bidder must be a registered optometry practice, and all optometrists must hold valid HPCSA registration.

SANPC Refinery HSE compliance: comply with HSE policies, procedures, and minimum standards, including site access, induction, and permit requirements.

Confidentiality: maintain confidentiality of medical information and adhere to data protection requirements.

No CSD, tax clearance, B-BBEE, or CIDB requirements are stated in the document.

The service provider must comply with SANPC Refinery HSE policies, procedures, and minimum standards, including site access, induction, and permit requirements. Must supply safety-rated frames and lenses compliant with SANPC Refinery PPE specifications for eye and face protection, meeting industrial impact resistance standards. Only SANPC Refinery-approved frames and lens materials may be supplied. Must maintain confidentiality of medical information.

The contract shall be valid for a 3-year period, subject to performance and SANPC Refinery procurement requirements. Referrals will be made on an as-needed basis; the estimated quantity is for pricing guidance only and does not guarantee the volume of work.

Quality assurance: the bidder must implement quality control processes to ensure accuracy of prescriptions and fittings. SANPC Refinery reserves the right to reject non-compliant products or services at no additional cost.

Returnable documents: the Bidder's Disclosure (SBD 4) form must be completed, signed, and submitted with the quotation. All CSD-registered active companies linked to all directors must be disclosed; failure to do so leads to disqualification. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Bidders must complete and sign the Bidder's Disclosure (SBD 4) form. The form requires declaration of any employment by an organ of state, any relationship with employees of the procuring institution, and any interest in related enterprises. Failure to disclose all CSD-registered active companies linked to all directors will lead to disqualification. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. The bid will be disqualified if the disclosure is found to be false.

Bidders must complete and sign SBD 4 (Bidder's Disclosure) as a returnable form. The form requires disclosure of employment by an organ of state, relationships with procuring institution employees, and interests in related enterprises. All CSD-registered active companies linked to all directors must be disclosed. Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are disqualified.

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Returnable documents: SBD 6.1 (Preference Points Claim Form) must be completed, signed, and submitted with the quotation. Supporting documentation for claimed specific goals must be included; failure to submit proof means no preference points are claimed. The form must be signed by an authorised representative.

The 80/20 preference point system applies. Price is allocated 80 points; specific goals are allocated 20 points, for a total of 100 points. Specific goals include enterprises with 51% or more ownership by Black persons (10 points), by women (5 points), by youth (3 points), and enterprises with 10% or more ownership by persons with disabilities (2 points). Bidders must indicate how they claim points for each specific goal and provide supporting documentation. The organ of state may require substantiation of any preference claim before or after adjudication. Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.

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Bidders must complete and submit SBD 6.1 (Preference Points Claim Form) to claim preference points. The form requires the company name, registration number, and type of company (e.g., sole proprietorship, close corporation, (Pty) Limited, etc.). Bidders must declare their ownership structure to claim specific goals. The form includes a declaration that the information furnished is true and correct, and that preference points claimed are in accordance with the Preferential Procurement Regulations, 2022.

The 80/20 preference point system applies. Price is allocated 80 points; specific goals are allocated 20 points. Specific goals include enterprises with 51% or more ownership by Black persons (10 points), by women (5 points), by youth (3 points), and enterprises with 10% or more ownership by persons with disabilities (2 points). Bidders must indicate how they claim points for each specific goal and provide supporting documentation. Failure to submit proof means no preference points are claimed. The organ of state may require substantiation of any preference claim. Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.

Appointment of a service provider to provide prescription safety glasses at the SANPC Refinery over a period of 3 years. Scope of work is referenced to Annexure D (not included in the extracted text).

Closing date: 04 September 2026, 12:00. Issue date: 27 August 2026. No briefing or site visit mentioned.

Submit via email: [email protected]. Enquiries before closing: Xola Mashabane, email [email protected]. After closing, contact the Procurement Department.

Submit quotations via email to [email protected]. No link submissions will be accepted. Closing date: 04 September 2026, 12:00. Submissions must not include documents or references relating to any other quotation. Any additional conditions must be in an enclosed letter. Mandatory returnable documents: Pricing/Quotation; proof to claim specific goals (valid B-BBEE verification certificate or affidavit); SBD 1 (Invitation to Bid); SBD 4 (Bidder's Disclosure); SBD 6.1 (Preference Points Claim); proof of CSD registration. Failure to provide all returnable documents by closing date and time results in disqualification.

Mandatory Returnable Documents: Pricing/Quotation, Proof to claim specific goals (Valid B-BBEE Verification Certificate/BBBEE affidavit or copy thereof), ANNEXURE A – SBD 1: Invitation to Bid, ANNEXURE B – SBD 4: Bidder’s Disclosure, ANNEXURE C – SBD 6.1: Preference points claim form, Proof of Central Supplier Database registration (MAAA......). Failure to provide all these returnable documents at the closing date and time of this RFQ will result in a bidder’s disqualification.

Commercial evaluation only (Phase 1). Price: 80 points; Specific goals: 20 points; Total: 100. 80/20 preference point system applies (tender value estimated below R50 million). Specific goals points: 51%+ black ownership – 10; 51%+ women ownership – 5; 51%+ youth ownership – 3; 10%+ disability ownership – 2. Points for specific goals added to price points, total rounded to two decimals. Award to highest scorer; if equal total points, award to highest specific goals points; if equal in all respects, decided by drawing of lots. Failure to claim specific goals or submit valid proof results in zero for specific goals.

Scope of work is referenced to Annexure D (not included in the extracted text). The pricing schedule indicates services for 40 employees: occupational vision screening / eye examination; vision certificate / report; prescription safety spectacles (including frames and lenses). Other costs to be specified. Contract period: 3 years at the SANPC Refinery.

Pricing schedule lines: Occupational Vision Screening / Eye Examination (40 employees); Vision Certificate / Report (40 employees); Prescription Safety Spectacles including frames and lenses (40 employees); Other costs (specify). Provide estimated quantity, unit cost (ZAR), and total (ZAR) for each. Subtotal, VAT (if applicable), and grand total. All-inclusive pricing covering full scope of work.

Prices must be quoted in South African Rand on a fixed price basis, including all applicable taxes. Pricing schedule requires estimated quantities, unit costs, and totals for each service line, plus subtotal, VAT, and grand total. The bidder must provide an all-inclusive pricing offer covering the full scope of work. Validity period: 90 days from closing date.

Valid SARS tax compliance PIN must accompany the quotation; no award to bidders with tax matters not in order. Proof of Central Supplier Database (CSD) registration required. B-BBEE verification certificate or affidavit required to claim specific goals. SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), and SBD 6.1 (Preference Points Claim) must be completed and submitted. Successful bidder must comply with all applicable national and local laws. CEF reserves the right to subject bidders to security screening by SSA before appointment.

The service involves prescription safety spectacles for 40 employees, indicating a workplace safety requirement, but no specific OHS plan or HSE compliance details are stated in the document.

CEF reserves the right to negotiate, modify, reject, disqualify late submissions, not accept lowest price, reject all, place order any time, award portion, split award, or make no award. Award to highest scorer unless objective criteria justify otherwise.

Phase 1 Commercial Evaluation: Price 80, Specific goals 20, Total 100. 80/20 preference point system applies. Specific goals points as per ownership categories. Tie-breaking: highest specific goals points, then drawing of lots.