Supply and delivery of 73 intelligence, security and related books to the state security agency

Closing date: 27 October 2026 at 11:00

Briefing session: N/A

Bidding procedure enquiries:

• Contact person: Nobantu Mogotsi
• Telephone: 012 427 4174
• Email: [email protected]

Submission method: email the completed RFQ and official quotation to the State Security Agency.

Returnable documents (all must be completed, signed and submitted):

• SBD 4 (Bidder's Disclosure): discloses whether any director, shareholder or controlling person is employed by the state or connected to the procuring institution; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the 80/20 system.
• SBD 7 (Contract Form): the successful bidder must complete and sign this written contract form.
• Official quotation on company letterhead, stamped, showing physical address, telephone numbers, company registration number, VAT registration number (if VAT claimed), date and signature.
• Proof of authority to sign (e.g. company resolution).
• Valid Tax Clearance certificate (original) for goods/services to the value of R30 000.
• CSD registration number.
• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs).
• Certificate of good standing with the Workmen's Compensation Fund (where applicable).
• Health and Safety file (where applicable).

Disqualification risks:

• Bids not delivered by the stipulated time to the correct address.
• Bids not submitted on the official forms provided (not to be re-typed).
• Failure to provide or comply with any of the required particulars may render the bid invalid.
• Quoting on fewer items/quantities than requested invalidates the quotation.
• Bids not accompanied by SBD 4 are disqualified.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Evaluation under the 80/20 preference point system (for requirements valued between R30 000 and R50 000 000, all taxes included).

Points allocation:

• Price: 80 points
• B-BBEE status level of contributor: 20 points

B-BBEE points table (80/20 system):

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant contributor: 0 points

Failure to submit proof of B-BBEE status level means no B-BBEE points are claimed.

The lowest acceptable tender will be used to determine the accurate system once tenders are received.

Supply and delivery of 73 books to the State Security Agency.

The quotation must be strictly to specification; offers not strictly to specification may be rejected.

Delivery period must be indicated on the quotation.

Quotation must be valid for 30 days.

Prices must be inclusive of VAT.

Payment will be effected within 30 days on receipt of an original invoice and statement.

A valid Tax Clearance certificate must be submitted in original for goods/services to the value of R30 000; failure to do so may invalidate the offer.

CSD registration: a Central Supplier Database number must be provided; failure to do so invalidates the bid.

Tax compliance: a unique SARS Tax Compliance Status PIN must be submitted to enable verification of the taxpayer profile and status, or a printed TCS certificate. Where consortia, joint ventures or sub-contractors are involved, each party must submit a separate TCS certificate, PIN or CSD number.

B-BBEE: a B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. No proof submitted means B-BBEE points are not claimed.

Conflict of interest: no bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

Authority: proof of authority to sign, such as a company resolution, must be submitted.

Foreign bidders: a questionnaire applies to foreign-based suppliers covering residency, branch, permanent establishment, source of income and tax liability in the Republic of South Africa.