Catering for 500 people for inaugural council meeting – eastern cape tender

Catering for 500 people for the inaugural council meeting, to be held on 24 November 2026 in Cradock Ward 2. Menu must include two meat options (beef and chicken), two starch options, two vegetables, drinks (330ml) and still water (500ml). A Certificate of Acceptability for Food Premises must be submitted.

Closing date: 09 November 2026 at 12:00

Event date: 24 November 2026 (catering event)

Advert date: 02 November 2026

Project Manager:

• Name: Ms. N Vabaza
• Telephone: 048 801 5043
• Email: [email protected]

SCM Unit:

• Name: Tandolwetu Petelo
• Telephone: (048) 801 5159
• Email: [email protected]

Submission address:

Registry Office, IYM offices, No. 1 JA Calata Street, Cradock, 5880

Submission method: sealed envelope, placed in the bid box at the Registry Office, IYM offices, No. 1 JA Calata Street, Cradock, 5880.

• Envelope must be clearly marked: QUOTATION NO: IYM01/11/2026Q (PROVISION FOR CATERING FOR 500 PEOPLE FOR INAUGURAL COUNCIL MEETING).
• No email submissions allowed.
• Closing time: 09 November 2026 at 12:00.

Returnable forms and documents:

• MBD 4 (Declaration of Interest): discloses any connection to the municipality or state.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• CSD report (Central Supplier Database registration).
• SARS PIN or tax compliance certificate.
• Certified copies of directors' identity documents.
• Municipal utility bill or lease agreement reflecting account status.
• Certificate of Acceptability for Food Premises.
• B-BBEE certificate or sworn affidavit (for preference points).
• Municipal account (for locality points).
• Quotation must be signed or stamped with company stamp.

Disqualification risks:

• Late or incomplete quotations will not be considered.
• Submissions of SBD forms will not be considered and will be disqualified.

Evaluation uses the 80/20 preferential point system.

• 80 points: price.
• 20 points: preference points, split as:
• Locality (50% of 20 = 10 points):
• Enterprise within Inxuba Yethemba Local Municipality: 10 points
• Enterprise within Chris Hani District Municipality: 8 points
• Enterprise within Eastern Cape: 5 points
• Enterprise within South Africa: 2 points
• Enterprise from outside South Africa: 0 points
• B-BBEE (50% of 20 = 10 points):
• 10 points for 100% Black owned firms.
• Municipal account must be submitted for locality points.
• B-BBEE certificate or sworn affidavit must be submitted for B-BBEE points.
• Failure to attach B-BBEE certificate results in loss of preference points.
• Prices evaluated inclusive of VAT, except for non-VAT vendors where prices are evaluated exclusive of VAT.
• Municipality reserves the right not to accept the lowest or any quotation.

Catering for 500 people for the inaugural council meeting.

• Date: 24 November 2026
• Venue: Cradock Ward 2

Menu requirements:

• Two meat options (beef and chicken)
• Two starch options
• Two vegetables
• Drinks (330ml) and still water (500ml)
• Certificate of Acceptability for Food Premises must be submitted.

Pricing schedule: provision for catering for 500 people for inaugural council meeting.

• Quantity: 500
• Unit price and total price to be provided by bidder.
• VAT at 15% to be added.
• Prices evaluated inclusive of VAT, except for non-VAT vendors.
• Quotation valid for 60 days from closing date.

Payment terms: payment issued within 30 days after goods delivered.

• Quotation validity: 60 days from closing date.
• VAT: prices evaluated inclusive of VAT, except for non-VAT vendors where evaluated exclusive of VAT.
• No bid security or guarantees specified.

CSD registration: mandatory, CSD report must be submitted.

Tax compliance: SARS PIN or tax compliance certificate required.

B-BBEE: certificate or sworn affidavit required for preference points; 100% Black owned firms get 10 points.

Municipal account: required for locality points.

Municipal utility bill or lease agreement: required to reflect account status.

Certified copies of directors' ID documents: required.

Certificate of Acceptability for Food Premises: mandatory.

MBD 4 and MBD 9 forms: must be included.

SBD forms: not accepted, will lead to disqualification.

Evaluation uses 80/20 preferential point system.

• 80 points: price.
• 20 points: preference points (locality 50%, B-BBEE 50%).
• Locality points: 10 for Inxuba Yethemba, 8 for Chris Hani District, 5 for Eastern Cape, 2 for South Africa, 0 for outside South Africa.
• B-BBEE points: 10 for 100% Black owned firms.
• Municipal account required for locality points.
• B-BBEE certificate or sworn affidavit required for B-BBEE points.
• No late or incomplete quotations accepted.