Ground-mounted pv with bess at freemantle boys high school, eastern cape — supply, installation, testing, commissioning and handover

This specification applies to the Ground-mounted photovoltaic (PV) with BESS system to be installed at the Mqikela Senior Secondary School as outlined in User Requirement Specification (URS) 559-670486771. The scope encompasses: a) Site Assessment: Perform a thorough site evaluation, including an assessment of the equipment arrangement. b) Verify that the drawings are correlating with the site. c) Identify cable routing to various Distribution Boards (DBs'). d) Verify the size of the main circuit breaker and confirm with the Design Engineer to ensure proper protection cascading with other DBs'.

Closing date: 21 October 2026 at 10:00

Briefing session: Not specified

Safety Officer: Thembie Ntsantsa

Designer: ML Damane

Bidders must be registered contractors with a valid COID certificate and a current Letter of Good Standing from the Compensation Commissioner. They must comply with Eskom SHE Specification DXSHEQSF0036 Rev 2, including risk assessments, PPE, training, site safety, and incident management. Bidders must demonstrate the necessary competencies and resources to safely execute the PV-BESS installation at the specified school.

Scope: Supply, installation, testing, commissioning, and handover of a ground-mounted PV with BESS system at Freemantle Boys High School, Eastern Cape.

Site assessment: Perform a thorough site evaluation, including assessment of equipment arrangement.

Verify that drawings correlate with the site.

Identify cable routing to various Distribution Boards (DBs).

Verify the size of the main circuit breaker and confirm with the Design Engineer to ensure proper protection cascading with other DBs.

Contractors must comply with the Department of Labour (DoL) requirements and Eskom project manager instructions regarding procedure requirements, non-conformances, corrective actions, audits, and inspection schedules. Relevant inspection reports must be maintained. Contractors must undergo breathalyser and drug testing while entering or being on any Eskom work site.

Bidders must be registered contractors with a valid COID certificate and a current Letter of Good Standing from the Compensation Commissioner.

Compliance with Eskom SHE Specification DXSHEQSF0036 Rev 2 is mandatory.

A Section 37(2) agreement must be signed at procurement during the signing of the NEC contract.

The principal contractor must notify the provincial director of the Department of Labour in writing of all construction work if it falls within the scope of Regulation 4 of the Construction Regulations.

Construction professional registration is required.

The contractor must develop a SHE plan meeting Eskom and legislative requirements.

The contractor must appoint a full or part-time safety officer or construction safety officer registered with SACPCMP.

The contractor must ensure pre-employment, periodic, and exit medicals are carried out by a registered Occupational Health Practitioner.

The contractor must provide a certified copy of the Compensation Commissioner's valid letter of good standing before commencement of work.

The contractor must hand over a consolidated health and safety file to the Eskom project manager on completion of the project.

The contractor must comply with Eskom SHE Specification DXSHEQSF0036 Rev 2, which sets out minimum SHE requirements for the contract. The contractor must develop a SHE plan that meets these requirements and all applicable legislation. The contractor remains accountable for the health and safety of their employees and appointed contractors.

Key responsibilities include:

• Carry out all duties as listed in sections 8, 9, and 10 of the OHS Act and Regulation 7 of the Construction Regulations.
• Notify the provincial director of the Department of Labour in writing of all construction work if it falls within the scope of Regulation 4 of the Construction Regulations.
• Keep a record of all employees, including appointed contractor employees, with dates of induction, relevant skills, and licenses.
• Compile a SHE file for each work site and hand over a consolidated file to the Eskom project manager on completion.
• Provide certified copies of the Compensation Commissioner's valid letter of good standing before commencement of work.
• Appoint competent staff and ensure all employees are trained in health and safety aspects.
• Conduct risk assessments, including public safety, before commencement of any work.
• Ensure pre-task risk assessments are conducted and documented daily and prior to starting any new task.
• Appoint a full or part-time safety officer or construction safety officer registered with SACPCMP.
• Ensure pre-employment, periodic, and exit medicals are carried out by a registered Occupational Health Practitioner.
• Issue risk-based PPE and ensure proper use and maintenance.
• Establish site camp, temporary buildings, storage areas, toilets, fencing, and other structures as required.
• Remove all structures on completion and rehabilitate the environment where required.
• Have a substance abuse program in line with OHS Act requirements.
• Report all incidents to Eskom within 24 hours and investigate timeously.
• Establish health and safety committees where applicable and hold meetings.

Construction Managers/Contract Managers must:

• Not supervise work on any site other than the one they are appointed to.
• Assist in conducting site induction training for new staff and visitors.
• Instruct and train employees on hazardous work procedures before work commences.
• Stop any construction work not in accordance with the safety and health plan or that poses a threat.
• Ensure risk-based PPE is issued and used.
• Report and investigate all incidents.
• Carry out audits or inspections on contractors at least monthly.
• Hold toolbox talks at the start of each day/task.
• Ensure no alcohol or intoxicating substances are brought onto the premises.
• Ensure all equipment and tools comply with OHS Act requirements.

Working within an existing school: Risks are identified.

Child labour must not be used.

OHS Act regulations will be available to all employees.

Legislative compliance: The DoL provides a letter of approval; a copy must be sent to the Eskom Project Manager. Statutory appointments must be made in accordance with the OHS Act, including competent persons in relevant roles.

The contractor must comply with local authority, municipal by-law, and environmental legislation. An Environmental Management Plan must be implemented during the project life-cycle. On completion, the contractor must rehabilitate the environment where required by law and the Eskom Environmental Management plan.

Activities requiring risk assessment include manual loading/offloading of poles/steel members, excavations, concrete work, assembling steel structures, working at heights, stringing and tensioning, driving, stacking of material, environmental management, drilling, compacting, tensioning, crane operating, use of hydraulic machines, testing and commissioning, weather conditions, use of ladders, high voltage operating, working in live chambers, working with petrol-driven drills, and lifting using crane trucks.

The SHE plan must be submitted at least 1 month prior to commencement of work. Turnaround for evaluation is 1 week. Anticipated commencement date and project duration are to be announced.

Relevant legislation includes the National Environmental Management Act 1998, Environment Conservation Act 1989, National Water Act 1998, Civil and Building Work Act, National Road Traffic Act, Compensation for Occupational Injuries and Diseases Act, and applicable SANS standards.

The document is a blank template for a Quality Control Plan / Inspection and Test Plan (QCP/ITP). It contains no project-specific scope, quantities, or requirements.

The document is a blank Quality Control Plan / Inspection and Test Plan (QCP/ITP) form. It defines intervention points (Hold, Witness, Document Review, Surveillance, Verification) and inspection/test methods (e.g. visual, NDT, dye penetrant). No project-specific quality requirements are stated.

The works are the supply, installation, testing, commissioning, and handover of a ground-mounted PV with BESS system at Freemantle Boy's High School, Eastern Cape.

Site boundaries: within the servitude of Freemantle Boy's High School.

Site Information is in Part C4; Works Information is in Part C3.

The contract is between Eskom Holdings SOC Ltd and the Contractor.

Closing date: 21 October 2026 at 10:00 (from tender record).

Key dates (from Contract Data Part 1):

• Inspection of sample materials before site establishment: within 2 weeks from contract starting date.
• Site establishment, ordering and delivery of materials: within 2 weeks of completion of item 1.
• Construction and installation: within 6 weeks of completion of item 2.
• Commissioning, performance testing and final handover: within 2 weeks of completion of item 3.

Site access: complete site available 1 week after contract award.

No briefing or site visit is stated.

Project Manager:

• Name: Ncumisa Zide
• Address: ESKOM HOLDINGS SOC LIMITED, Sunilaws Office Park, Beacon Bay, EAST LONDON, 5205
• Telephone: 043 703 2608

Supervisor:

• Name: TBA
• Address: ESKOM HOLDINGS SOC LIMITED, Sunilaws Office Park, Beacon Bay, EAST LONDON, 5205

Employer:

• Name: Eskom Holdings SOC Ltd (Reg No. 2002/015527/30)
• Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg

Submission address: not stated.

Returnable documents:

• C1.1 Form of Offer and Acceptance: signed offer and acceptance, including the Schedule of Deviations (if any).
• C1.2b Contract Data Part 2: completed by the Contractor, including fee percentages, key persons, and completion date.
• Priced Bill of Quantities (Part C2).
• Proof of CSD registration and valid SARS tax clearance (TCS or tax pin).
• Valid B-BBEE certificate or affidavit.
• CIDB registration number (if applicable).

Submission method: not stated in the document.

Disqualification risks:

• Failure to provide securities, bonds, guarantees, or proof of insurance within two weeks of receiving the signed agreement constitutes repudiation.
• Any change in B-BBEE status that decreases since the contract date without notification may lead to termination.
• Taking any prohibited action (corrupt, fraudulent, collusive, coercive, obstructive) may lead to termination.

Evaluation is based on the NEC3 ECC (April 2013) contract, Option B (priced contract with bill of quantities).

Preference point system: not stated in the document.

Minimum qualifying score: not stated.

Evaluation stages: not stated.

Bidders must complete the Form of Offer and Acceptance (C1.1) and provide a priced Bill of Quantities (Part C2).

Bidders must complete Contract Data Part 2 (C1.2b) including fee percentages, key persons, and completion date.

Bidders must be registered on the CSD and have a valid SARS tax clearance.

Bidders must have a valid B-BBEE certificate (or affidavit) and meet any B-BBEE requirements.

Bidders must have a CIDB registration if applicable.

Bidders must not have a change in B-BBEE status that decreases since the contract date without notification.

Bidders must not take any prohibited action (corrupt, fraudulent, collusive, coercive, obstructive).

Bidders must comply with the Schedule of Deviations (if any).

Bidders must provide securities, bonds, guarantees, and proof of insurance within two weeks of receiving the signed agreement.

Bidders must be able to provide a tax invoice with Eskom's VAT number 4740101508.

Bidders must be willing to accept the NEC3 ECC contract terms, including delay damages, retention, and limitation of liability.

The works comprise the supply, installation, testing, commissioning, and handover of a ground-mounted PV with BESS system at Freemantle Boy's High School, Eastern Cape.

Site boundaries: within the servitude of Freemantle Boy's High School.

Works Information is in Part C3: Scope of Work; Site Information is in Part C4.

Bill of quantities includes:

• Civil works: site clearance (700 m²), topsoil removal and replacement (105 m³ each), gravel compaction (15 m³), ESS slab/foundation (0.72 m³), concrete pad foundations (100 m³), pedestals (4.2 m³), blinding (10.4 m³), stone kerbing (125 m), yard stone (56 m³), weed killer (700 m²), security fence gate ramp (5 m²), DCP testing (3 tests), concrete cube testing (6 tests).
• Steelwork: high security mesh fence panels (114 m), modified panels (1 ea), swing gate (1 no), fence and gate signs (20 no), ground mount structure (purlins, rafters, columns, bracing, cleats, etc.), hot dip galvanizing (12,742 kg), cast-in holding down assemblies (32 sets), non-shrink grout (32 ea), PV module clamps (336 ea), aluminium mounting rails (235.2 m), rail splice kits, rail end caps (28 ea), rail-to-purlin fixings (200 ea), reinforcement (5,000 kg pads, 298 kg pedestal vertical bars, 132 kg links), air termination rods (12 ea), fire extinguishers (2 ea).

Key dates and conditions:

• Inspection of sample materials before site establishment: within 2 weeks from contract starting date.
• Site establishment, ordering and delivery of materials: within 2 weeks of completion of item 1.
• Construction and installation: within 6 weeks of completion of item 2.
• Commissioning, performance testing and final handover: within 2 weeks of completion of item 3.

Contractor to submit first programme within 2 weeks of contract date; revised programmes at intervals no longer than 2 weeks.

Defects date: 52 weeks after completion of the whole of the works. Defect correction period: 2 weeks upon notification.

Key dates and conditions:

• Inspection of sample materials before site establishment: within 2 weeks from contract starting date.
• Site establishment, ordering and delivery of materials: within 2 weeks of completion of item 1.
• Construction and installation: within 6 weeks of completion of item 2.
• Commissioning, performance testing and final handover: within 2 weeks of completion of item 3.

Contractor to submit first programme within 2 weeks of contract date; revised programmes at intervals no longer than 2 weeks.

Site access: complete site available 1 week after contract award.

Weather measurements to be recorded at the established site camp/office area: cumulative rainfall (mm), number of days with rainfall >10 mm, number of days with minimum air temperature <0°C, number of days with snow lying at 09:00 SAST.

Weather data for compensation events: records from SA Weather Bureau (Pretoria, 012-3676000; King Williams Town, Eastern Cape) as per Annexure A.

Contract Data Part 2 requires the Contractor to provide:

• Key persons: name, job, responsibilities, qualifications, experience (CVs appended to Tender Schedule).
• Direct fee percentage and subcontracted fee percentage.
• Completion date for the whole of the works.
• Matters to be included in the Risk Register.
• Works Information for the Contractor's design.
• Programme identified in the Contract Data.
• Tendered total of the Prices (excluding VAT).
• For Option B: bill of quantities, percentages for people overheads, equipment rates, hourly rates for design outside working areas, design overheads percentage, categories of design employees whose travelling expenses are included.

Key dates and conditions:

• Inspection of sample materials before site establishment: within 2 weeks from contract starting date.
• Site establishment, ordering and delivery of materials: within 2 weeks of completion of item 1.
• Construction and installation: within 6 weeks of completion of item 2.
• Commissioning, performance testing and final handover: within 2 weeks of completion of item 3.

Defects date: 52 weeks after completion of the whole of the works. Defect correction period: 2 weeks upon notification.

Contractor to submit first programme within 2 weeks of contract date; revised programmes at intervals no longer than 2 weeks.

Employer is not willing to take over the works before the Completion Date.

Testing requirements: DCP tests (3) and concrete cube tests (6) to be conducted and submitted to the Civil Engineer.

Pricing is under NEC3 ECC Option B – priced contract with bill of quantities (re-measurement contract).

The bill of quantities is a pricing document only; specifications are in the Works Information.

Prices and rates are fully inclusive of all work, risks, liabilities, obligations, overheads, profit and everything necessary.

Items with no price entered are treated as covered by other prices or rates.

Quantities in the bill may not be final; actual quantities assessed and certified by the Project Manager determine payments.

Units of measurement are metric (e.g., m, m², m³, kg, t, No., sum).

Bill of quantities includes:

• Civil works: site clearance, excavation, topsoiling, gravel compaction, ESS slab/foundation, concrete pad foundations, pedestals, blinding, stone kerbing, yard stone, excess material removal, weed killer, security fence gate ramp, DCP testing, concrete cube testing.
• Steelwork: high security mesh fence panels, swing gate, ground mount structure (purlins, rafters, columns, bracing, cleats, base plates, etc.), hot dip galvanizing, cast-in holding down assemblies, non-shrink grout, PV module clamps, aluminium mounting rails, rail splice kits, rail end caps, rail-to-purlin fixings, reinforcement, air termination rods, fire extinguishers.
• Time related items: site establishment (office, staff accommodation, stores, water/sanitation/electricity, communication), supervision, site security, plant and equipment, health and safety measures, transport to site and back for staff, other time related charges.
• Programme and planning items.

Payment: Eskom pays within 30 days for contracts below R50,000,000 (incl. VAT), within 60 days for contracts above R50,000,000 (incl. VAT). Interest at prime rate if late.

Pricing: NEC3 ECC Option B – priced contract with bill of quantities (re-measurement contract). The bill of quantities is a pricing document only; rates and lump sums are fully inclusive of all work, risks, liabilities, overheads, and profit.

Payment terms:

• Contracts valued below R50,000,000 (including VAT): Eskom pays within 30 days of receipt of undisputed invoices.
• Contracts valued above R50,000,000 (including VAT): Eskom pays within 60 days of receipt of undisputed invoices.
• Interest on late payment: publicly quoted prime rate of Standard Bank of South Africa (365-day year).

Retention: retention free amount NIL; retention percentage 10%.

Delay damages: 0.1% of Contract Value per day, up to a limit of 10% of Contract Value.

Tax invoice: Contractor must provide a tax invoice within one week of receiving a payment certificate, including Eskom's VAT number 4740101508. Late submission extends payment period.

Securities, bonds, guarantees, and proof of insurance must be delivered within two weeks of receiving the signed agreement; failure constitutes repudiation.

Insurance: Contractor provides insurances per Insurance Table A (replacement cost for works, plant, materials, equipment; liability for property damage and bodily injury). Employer provides insurances per Insurance Table B (assets all risk, contract works, environmental liability, general and public liability, transportation, motor fleet, terrorism, cyber liability, nuclear material damage).

CSD registration: required.

SARS tax clearance: valid TCS or tax pin required.

B-BBEE: valid certificate or affidavit required. Any change in B-BBEE status must be notified to the Employer within 7 days; updated verification certificate must be submitted within 30 days. A decrease in B-BBEE status may lead to re-negotiation or termination.

CIDB: registration number required if applicable (form asks for it).

Health and safety: Contractor may be appointed Principal Contractor under Construction Regulations 2014; must comply with all applicable health & safety laws and ensure subcontractors comply.

Environmental: Contractor must comply with all applicable environmental laws and regulations and ensure subcontractors comply.

Asbestos: Contractor must comply with Asbestos Regulations, including exposure limits (OEL 0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA). Asbestos removal and disposal must be done by a registered asbestos contractor instructed by the Employer at the Employer's expense.

Ethics: Contractor must not take any prohibited action (coercive, collusive, corrupt, fraudulent, obstructive).

Confidentiality: Contractor must not disclose information arising from the contract; images of the works require prior written consent of the Project Manager.

Joint ventures: if the Contractor is a joint venture, all parties are jointly and severally liable; composition cannot be altered without Employer's consent.

Cession and assignment: Contractor cannot cede, delegate or assign rights without written consent of the Employer.

Contractor must take all reasonable precautions to maintain health and safety of persons in and about the execution of the works.

Employer may appoint the Contractor as Principal Contractor under the Construction Regulations 2014 (promulgated under the Occupational Health & Safety Act).

Contractor warrants that the total of the Prices includes sufficient amount for proper compliance with the Construction Regulations and all applicable health & safety laws.

Contractor must comply with the Construction Regulations and all applicable health & safety laws, and ensure subcontractors, employees and others under its direction comply.

Asbestos: Contractor must comply with the Asbestos Regulations, including exposure limits (OEL 0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA). If asbestos is identified, risk assessment and control measures must be implemented. Contractor's personnel may stop work and leave contaminated area until declared safe. Asbestos removal and disposal must be done by a registered asbestos contractor instructed by the Employer at the Employer's expense.

Contractor must comply with all applicable environmental laws and regulations and ensure subcontractors, employees and others under its direction comply.

Employer's additional risks include the Safety, Health and Environmental Specifications.

Asbestos management: Employer manages asbestos and ACM according to its Asbestos Standard 32-303; removal and disposal by registered contractor at Employer's expense.

Contract: NEC3 Engineering and Construction Contract, April 2013 (ECC3), with main Option B (priced contract with bill of quantities), dispute resolution Option W1, and secondary Options X2 (changes in law), X7 (delay damages), X16 (retention), X18 (limitation of liability), and Z (additional conditions).

Law of contract: Republic of South Africa. Language: English. Period for reply: 5 working days.

Delay damages: 0.1% of Contract Value per day, limit 10%.

Retention: free amount NIL, percentage 10%.

Limitation of liability: Contractor's liability for indirect/consequential loss limited to loss from negligent acts of its personnel; liability for defects due to design limited to greater of total Prices or amounts excluded from Employer's assets policy; total liability limited to total Prices (except additional excluded matters); end of liability date 7 years after defects date for latent defects, or prescription date for other matters.

Additional conditions Z1-Z15:

• Z1: No cession, delegation or assignment without written consent.
• Z2: Joint ventures jointly and severally liable; key person notified within 2 weeks; composition cannot be altered without consent.
• Z3: B-BBEE status change must be notified within 7 days; updated certificate within 30 days; decrease may lead to re-negotiation or termination.
• Z4: Confidentiality; images of works require prior written consent.
• Z5: Waiver and estoppel.
• Z6: Health, safety and environment compliance.
• Z7: Tax invoice within one week of payment certificate; include Eskom VAT number 4740101508.
• Z8: Notifying compensation events.
• Z9: Employer's liability for indirect/consequential loss limited to R0.00.
• Z10: Termination if business rescue order granted.
• Z11: Termination if delay damages reach limit.
• Z12: Ethics – no prohibited action.
• Z13: Insurance requirements.
• Z14: Nuclear liability – Employer indemnifies Contractor against nuclear damage.
• Z15: Asbestos management and compliance.

Evaluation is based on the NEC3 ECC contract, Option B.

No specific evaluation criteria (e.g., price/functionality split, minimum scores) are stated in the document.

Bidders must complete the Form of Offer and Acceptance, provide a priced Bill of Quantities, and complete Contract Data Part 2.

Compliance with CSD, SARS tax clearance, B-BBEE, and CIDB (if applicable) is required.

The tender is for the supply, installation, testing, commissioning, and handover of a ground-mounted photovoltaic (PV) system with a battery energy storage system (BESS) at Freemantle Boys High School in the Eastern Cape. The provided document is the Environmental Tender Evaluation & Scoring Card (Annexure C1), which lists the environmental documentation required for evaluation.

Environmental evaluation uses a binary scoring system: each required document is scored 0 or 1. A score of 0 is given if the document is not submitted or does not satisfy minimum requirements; a score of 1 is given if the document is submitted and satisfies minimum requirements. Bidders must submit all required environmental documentation listed in the evaluation criteria. The tender references ISO 14001:2015 for detailed environmental management system requirements and definitions.

The tender is for the supply, installation, testing, commissioning, and handover of a ground-mounted photovoltaic (PV) system with a battery energy storage system (BESS) at Freemantle Boys High School in the Eastern Cape. The document provided is the Environmental Tender Evaluation & Scoring Card (Annexure C1), which lists the environmental documentation required for evaluation.

Bidders must submit the following environmental documents as part of the tender evaluation:

• Environmental Policy: a document expressing the organisation's intentions and direction regarding environmental performance, signed by the CEO/Director, dated and version controlled.
• Environmental Aspects & Impacts Register: outlining activities, products or services that interact with the environment, with a methodology to determine significance (e.g., low, medium, high) and aligned compliance obligations.
• Environmental Risks & Opportunities (SWOT) Register: outlining strengths, weaknesses, opportunities, and threats/risks that may prevent achieving environmental performance.
• Environmental Management Programme (EMP) – Project/Site Specific: action plans to address significant environmental aspects and impacts, SWOT risks, and customer needs, including specific risks unique to the area (e.g., protected areas, indigenous tree removal, wetlands).
• Company Organogram: showing environmental roles such as Contractor Environmental Officer, Environmental Representative, Company Director, hazardous substances handler.
• Waste Management Strategy/Plan: describing expected waste streams (e.g., batteries, paper, offcuts, concrete waste), pollution prevention, waste minimisation (reuse, recycle, reduce).
• Environmental Emergency Preparedness & Response Plan: listing possible emergencies (e.g., chemical spillages, air pollution, encounters with bees and snakes), response approach, drills, and stakeholder contact details.
• Environmental Incident Register: recording incident description, date, reporter, actions taken, status, and closure date.
• Environmental Competency Training Certificates: evidence of an environmental training matrix and schedule, and documented proof that staff have received environmental training.
• Declaration: Environmental and Social (ES) Past Performance: signed and dated Environmental and Social Performance Declaration Form.
• Additional environmental requirements specific to the project or activity, where practicable.

The scope of work must be described in full as per the NEC or FIDIC document. Categories to be indicated include design, manufacturing, supply and delivery/transportation, construction/installation/maintenance, commissioning, professional services, and other.

Closing date: 21 October 2026 at 10:00 (from tender record).

No other dates are stated in the provided document.

No contact information is stated in the provided document.

Returnable documents:

• Completed Contract Quality Plan (CQP) template, signed by the tenderer's representative (Rev 0 during tender evaluation, to be revised to Rev 1 after contract signing).
• The CQP must be approved by the owner of the organisation.

Submission method and closing time are not stated in the provided document.

No evaluation criteria are stated in the provided document. The only requirement is completion of the Contract Quality Plan template as part of the tender submission.

Scope of work: Supply, installation, testing, commissioning, and handover of a ground-mounted PV with BESS system at Freemantle Boys High School, Eastern Cape.

Scope of work categories to be indicated in the CQP (mark as applicable):

• Design
• Manufacturing
• Supply and Delivery/Transportation
• Construction/Installation/Maintenance
• Commissioning
• Professional services
• Other

Communication channels between supplier and Eskom for quality-related issues must be defined, including documentation, supplier representative details, emails, minutes of meetings, fixed contract meetings, weekly progress meetings and reporting. All documentation must be submitted per the contract agreement.

An organogram must be provided showing designations, roles, responsibilities and outputs, including QA and QC functions, personnel responsible for management of activities/processes, team member responsibilities and qualifications, and work verification (who carries out a task and who checks the work).

Method statements, safe working procedures, PQRs, and repair procedures must be submitted to Eskom during and at completion of the contract. A register of non-conformances, defects, punch items, and audit findings must be maintained with analysis reports. Databook status registers must be updated monthly (milestone-based).

The organogram must include team member responsibilities and qualifications necessary to fulfil stated duties, including work verification (who carries out a task and who checks the work).

The Contract Quality Plan (CQP) template requires the supplier to plan for meeting client/contract quality expectations, referencing SANS 466:2005 / ISO 10005:2005. The CQP must include:

• Scope of work and applicable categories.
• Communication channels between supplier and Eskom for quality-related issues.
• Organogram with roles, responsibilities, QA/QC functions, and work verification.
• Index of interfacing documents (processes, standards, codes, specifications).
• List of suppliers and sub-suppliers, including criteria for selection.
• Monitoring of suppliers and contractors/sub-suppliers (inspection reports, surveillance/audit reports, inspection plans, material verification checklists).
• Interface of sub-suppliers with the supplier's QMS.
• Index of items to be manufactured, refurbished or purchased.
• Items/activities requiring QCP/ITP (offsite and onsite).
• Special controls governed by codes of manufacturing/fabrication standards (e.g., welding, NDT/NDE).
• Index of documented information to be submitted to Eskom during the project.
• Control and retention of records (identified, completed, retained, disposition method) with a retrievable filing system.
• Concession and non-conformance management processes.
• Databook management process (if applicable).
• Management of working tools and equipment (including calibration/maintenance/test status).
• Dealing with customer property per ISO 9001.
• Product preservation (identification, handling, contamination control, packaging, storage, transportation, protection).
• Identification and traceability methods.
• Commissioning and post-delivery activities.

No specific compliance requirements (e.g., CSD registration, B-BBEE level, CIDB grading) are stated in the provided document.

Method statements must describe in a logical sequence how a job is to be carried out safely, including all risks identified in the risk assessment and the measures needed to control those risks.

Post-delivery activities must be defined, including warranty period and conditions, customer satisfaction measurement, technical support, defect correction period and retention funds, considering statutory, regulatory and scope of work requirements.

Supply, installation, testing, commissioning and handover of a ground-mounted solar PV system with battery energy storage at Freemantle Boys High School, Eastern Cape, for Eskom. The solution must meet Eskom Standard 240-171000418 and Eskom Specification 240-171000566, with compliance demonstrated through a clause-by-clause technical evaluation and a deviation schedule.

Closing: 21 October 2026 at 10:00.

Completion requirements

• Complete every orange-shaded "Tenderer's response" / Schedule B column in all sheets, with references to supporting documentation (for example a page or section number in a manual or brochure, or a test certificate).
• All submitted documents must be in English.
• List every deviation from the referenced standards, including direct and indirect references, in the Deviations sheet.
• Direct questions to the commercial representative for this tender as early as possible.

Returnable evidence (mandatory)

• Proof of qualified personnel: PV installer accreditation (e.g. PV GreenCard or equivalent), the registered Electrician's Wireman's Licence with Department of Labour registration, and a signed organisational structure.
• Complete PV/BESS design documentation for 2 previously completed installation projects in the last 3 years.
• PV module compliance evidence (SANS 61215:2015 or equivalent).
• Inverter compliance evidence (NRS 097-2-1, datasheet, third-party type-test certificates, communication device proof).
• Battery compliance evidence (SANS/IEC 62619:2022 and preferably IEC 63056 Ed. 1.0 b:2020).

Three-part technical evaluation; each part carries a category weight and a minimum pass rate.

1. Requirements of Eskom Standard 240-171000418 — category weight 0.34; section minimum pass rate 34% x 0.8 = 27.2%.

• Inverters: 0.07
• PV panels: 0.07
• Battery system: 0.07
• AC and DC protective devices: 0.05
• Remote monitoring and control: 0.05
• Fire detection and suppression: 0.03

2. User Requirement Specification 240-171000566 — category weight 0.33; section minimum pass rate 33% x 0.8 = 26.4%.

• Functional requirements: 0.03
• Modes of operation: 0.03
• Customer feasibility study: 0.03
• Site assessment: 0.03
• Structural assessment: 0.04
• System design and engineering: 0
• Installation and construction requirements: 0.07
• Handover and training: 0.03
• Customer after-sales installation support: 0.07

3. Project-specific user requirements — category weight 0.33; section minimum pass rate 33% x 0.8 = 32%.

Method

• Compliance is assessed clause by clause, with a deviation schedule for clauses not explicitly listed.
• Where Schedule A requires only "Comply", tenderers may state Fully Compliant, Non-Compliant or Partially Compliant, with reasons for non- or partial compliance.
• Evaluators use the Schedule B responses together with the full submission to determine compliance.
• Deviations and risks are assessed for acceptability, with recommendations taken to governance committees for acceptance or rejection.
• Bids that fail the mandatory technical criteria are not evaluated further.

Scope

• Supply, install, test, commission and hand over a ground-mounted solar PV system with battery energy storage (BESS) at Freemantle Boys High School, Eastern Cape.
• The solution must comply with Eskom Standard 240-171000418 (Major Equipment Requirements for Distribution Solar PV and BESS: SSEG and Microgrids) and Eskom Specification 240-171000566 (User Requirement Specification for Residential Solar PV and BESS). All clauses of 240-171000418 apply to the final solution, whether evaluated or not.

Major equipment

• Hybrid inverters, battery banks (energy storage), solar panels, SCADA system, AC distribution board, DC distribution board, HVAC, physical security system, fire detection and suppression system, and telecommunications system.
• Equipment housed in a shipping container, purpose-built container, brick-and-mortar building or other compliant enclosure.

Inverters

• Three-phase hybrid, 40 kW, per the user requirement specification.
• Comply with NRS 097-2-1, SANS/IEC 62109-1 and SANS/IEC 62109-2.
• Volt-var and frequency control modes in addition to Category A Grid Code requirements (Grid Connection Code for BESF, Version 5.3, March 2023).
• Bi-directional, single internal DC bus, pure sine wave output, parallel operation with equal load sharing.
• Weighted average efficiency ≥96%; THD ≤3% at full load; 5-second 20% overload capability above nominal output.
• At least 2 independent MPPTs; DC/AC ratio ≥1.3; MPPT efficiency ≥99%.
• Support at least 5 units in synchronised AC paralleling and shared DC bus parallel operation.
• Seamless switching ≤20 ms between grid, battery and PV; black start capability; generator input with auto-start signalling.
• 48 V battery banks only; compatible with lithium-iron-phosphate (LFP); BMS communication via CAN and Modbus.
• Minimum IP65 rating; outdoor installation; operating range -10°C to 55°C with derating only above 45°C; wall-mountable at minimum.

PV modules

• New monocrystalline crystalline silicon, 600-640 Wp, mono/bifacial.
• Module efficiency ≥19% at STC (1000 W/m², AM 1.5, 25°C).
• Bypass diode per 18-24 cells.
• Output within 3% of rated capacity in year 1; degradation ≤0.8% per year from year 2 to 20, warranted by the OEM.
• Comply with IEC 61215 Ed.2, IEC 61730-1 and IEC 61730-2, safety class II (IEC 60364-4-41, SANS 61140, SANS 61204), connectors IP67 per IEC 60529 and IEC 62852.
• Independent PID testing and verification per SANS 61215:2015 and SANS 61730-1.

Battery system

• Daily cycling including micro-cycles.
• At least 5,000 cycles to 80% of original usable capacity; 80% depth of discharge.
• Always-online cell balancing with no manual intervention; restart after full discharge without manual activation.
• Support 10% overload for 1 minute for inrush currents, supported by both battery and inverter.
• Stacked or housed in a suitable enclosure, including wall-mounted.
• Comply with SANS/IEC 62619:2022 and preferably IEC 63056 Ed. 1.0 b:2020.
• BMS and controllers to communicate with external data loggers per section 3.7.

Protective devices and cabling

• AC/DC breakers, contactors and switches per the SANS 60947 series; DC residual breakers per SANS 60755-1.
• Fuse-links per SANS 60269-1 and SANS 60269-6.
• DC cables per SANS 62930 (1.5 kV DC); DC connectors per SANS 62852.

Remote monitoring and control

• Comply with IEEE 1547 remote monitoring and control requirements.
• Report active power, reactive power, apparent power, voltage at PCC, current, frequency, status and alarm/trip events.
• Near-real-time telemetry (≤1 second to a few seconds); time-stamping and accuracy per application.
• Support IEEE 2030.5 (SEP2) and SunSpec Modbus; DNP3 (IEEE 1815-2012 Level 2 or higher) only where a direct SCADA interface is required.
• Authentication and encryption for internet-facing interfaces; cybersecurity per IEEE 1547.
• Remote adjustment of real power, remote trip/disconnect, and time-based schedules.

SCADA gateway, remote engineering access and metering

• SCADA gateway/RTU to be Eskom Distribution approved equipment on contract; open, non-proprietary protocols only; space for a 600 x 400 x 800 mm wall-mounted cabinet.
• Remote engineering access for fire detection, NVR, VMS, inverters, BMS, protection devices, SCADA gateway and generator system; no inherent internet connection required.
• Smart metering for bulk and per-customer supply, from Eskom's accepted metering equipment list; data concentrator linked to the head end system (HES).

Structural and civil

• Shipping containers: 40 ft (12.2 m, maximum cargo 26,460 kg) or 20 ft (6.1 m, maximum cargo 28,230 kg); corrosion protection per 240-75655504.
• Foundations per D-DT-5282; containers earthed per D-DT-4407 sheet 1D.
• PV support structures designed per SANS 10160-3: gust speed 50 m/s (50-year return), working life ≥25 years, terrain categories A and D, altitude 0 m.
• Minimum LPL II direct lightning protection per SANS 62305, air termination by rolling sphere method.
• Site clearance per SANS 1200 C; earthworks per SANS 1200 DA; import G5/6 material where required.
• Standard 2.4 m palisade fence with 2 x 2.5 m swing gates or a 5 m sliding gate per D-DT-5237; fence centre line ≥2 m from other infrastructure; kerb outside the fence within 0.2 m per D-DT-5254.
• Kerbed area covered with 100 mm of 26-38 mm crushed stone (240-108982466) after earthing and herbicide application.

Fire detection and suppression

• Where a rational design methodology (e.g. NFPA) requires it: SANS 10139, SANS 14520 and SANS 15779.

HVAC

• Air conditioning per 240-82172806.

Mandatory technical criteria — bids that do not meet these are not evaluated further

• Qualified personnel: proof of PV installer accreditation (e.g. PV GreenCard or equivalent); registered Electrician's Wireman's Licence with proof of registration with the Department of Labour; signed organisational structure signed by a delegated authority.
• Track record: complete PV/BESS design documentation for 2 previously completed installation projects in the last 3 years, including single line diagram, PV array layout, string configuration table, mounting structure specifications (roof and ground mounted), bill of materials, component datasheets, equipment container layout (if applicable) and a PV system feasibility study software report.
• PV module compliance: 600-640 Wp, mono/bifacial monocrystalline, with evidence of compliance with SANS 61215:2015 or equivalent.
• Inverter compliance: evidence of compliance with NRS 097-2-1; three-phase hybrid 40 kW per the user requirement specification; datasheet; third-party type-test certificates; embedded or external communication device supporting local Wi-Fi/LAN monitoring and Modbus for remote telemetry.
• Battery compliance: evidence of compliance with SANS/IEC 62619:2022 and preferably IEC 63056 Ed. 1.0 b:2020; minimum ≥80% depth of discharge, ≥5,000 cycles, modular and scalable.

Submission conditions

• All orange-shaded "Tenderer's response" / Schedule B columns must be completed with references to supporting documentation.
• All submitted documents must be in English.
• Deviations from any referenced standard, direct or indirect, must be listed in the Deviations sheet.

Scope: Supply, installation, testing, commissioning, and handover of a ground-mounted PV with BESS system at Freemantle Boys High School and Mqikela Senior Secondary School, including warranty (material and service) on the complete installation for a set period.

Returnable documents:

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): completed and signed.
• SBD 4 (Declaration of Interest): discloses any director or shareholder employed by the state or connected to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA.
• SBD 6.2 (Declaration for Local Production and Content): declares local content percentages.
• SBD 7.1 (Contract Form): signed contract for purchase of goods.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Submission method: not stated in the document. Closing time: 10:00 on 21 October 2026.

Bidders must be registered on the Central Supplier Database (CSD) with valid tax clearance. Bidders must hold a valid B-BBEE status level of general compliance. For construction works, a CIDB grading appropriate to the project value is required. The evaluation will apply the preference point system (80/20 or 90/10) as per the PPPFA. No minimum qualifying score is stated.

Scope: Supply, installation, testing, commissioning, and handover of a ground-mounted PV with BESS system at Freemantle Boys High School and Mqikela Senior Secondary School, Eastern Cape.

• Includes provision of warranty (material and service) on the complete installation for a set period.
• Category 3 quality requirements apply (pre-contract award).
• Post-contract award quality requirements include contract execution, supplier quality performance monitoring, and supplier quality audit.
• Standard conditions include Eskom rights of access, rights to information, preservation, quality audits, management of nonconformities, and special processes.

Quality requirements: The tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.

• Pre-contract award quality requirements: Category 3 applies.
• Post-contract award: Contract execution, supplier quality performance monitoring, supplier quality audit.
• Standard conditions: Eskom rights of access, rights to information, preservation, quality audits, management of nonconformities, special processes.
• ISO 9001 clauses and quality principles apply (context, leadership, planning, support, operation, performance evaluation, improvement; customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, relationship management).

CSD registration: required.

Tax clearance: valid tax clearance required.

B-BBEE: valid status level of general compliance required.

CIDB grading: appropriate to project value required (construction works).

Quality: tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.

Evaluation criteria: Bidders must be registered on CSD with valid tax clearance, hold a valid B-BBEE status level of general compliance, and have a CIDB grading appropriate to the project value. Preference point system (80/20 or 90/10) applies.

Provision for the supply, installation, testing, commissioning, and handover of a ground-mounted PV with BESS system at Freemantle Boys High School, Eastern Cape. Tender number E3618DXECOU. Issue date 29 September 2026. Closing date 21 October 2026 at 10:00 SAST. Tender validity 120 days.

Closing date: 21 October 2026 at 10:00 SAST

Compulsory clarification meeting: 07 October 2026 at 10:30, via MS Teams (attendance mandatory; non-attendance disqualifies).

Meeting link: https://teams.microsoft.com/meet/33122886310099?p=qFfTtteLVSFKbdAkxd

Meeting ID: 331 228 863 100 99

Passcode: TG32Tz7C

Clarification queries deadline: 2 working days before the tender submission deadline.

Tender validity: 120 days from closing date and time.

Eskom Representative (for all queries and clarifications):

• Name: Zingisa Ngamlana
• Telephone: 0437032316
• Email: [email protected]

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission: via Eskom E-Tendering site (https://www.eskom.co.za/tenders/).

Submission method: electronic only, via the Eskom E-Tendering site (https://www.eskom.co.za/tenders/). No hard copies accepted.

Format: all documents in PDF; the price list must be in PDF and a copy in Excel. Upload size per document 500 MB, total submission 4 GB. No zip/condensed files.

Resubmission: if a tender is resubmitted, the latest version is accepted and all previous submissions are null and void. Ensure the submission status is marked complete.

Returnable forms (all must be completed, signed where required, and submitted by closing time unless noted):

• Annexure A (Authorisation Form): authorises the signatory to bind the bidder.
• Annexure B (Acknowledgement Form): acknowledges receipt and understanding of the tender documents.
• Annexure C (Tenderer's Particulars): provides bidder contact and company details.
• Annexure D (Integrity Pact Declaration): commits the bidder to the Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services): declares compliance with local content requirements.
• Annexures G1-G4 (SBD 6.2 and local content declarations): evidence of local production and content.
• Annexure H (SBD 1 Invitation to Bid): the offer cover page with bidder details.
• Annexure I (SBD 6.1 Preference Points Claim Form): claims preference points under PPPFA 2022.
• Annexure J (SBD 4 Bidders Disclosure): discloses any state employment or connection.
• E-tendering Help Manual acknowledgement form.
• NEC 3 Engineering and Construction Contract (ECC3) and completed Contract Data Part 2.
• Pricing schedule/BOQ (PDF and Excel).
• For joint ventures: letter of intent or valid JV agreement stating joint and several liability, confirmation the JV operates as a single entity, and a single designated bank account.

Disqualification risks:

• Missing or unsigned mandatory returnables at closing time.
• Late submission, regardless of reason.
• Submitting more than one tender (unless as a JV partner).
• Tender signed by a non-authorised person.
• Conflict of interest, being on the Tender Defaulters list, or restricted by National Treasury or Eskom.
• Subcontracting 100% of the scope of work.
• Not attending the compulsory clarification meeting.
• Failure to meet mandatory technical requirements.

Mandatory at closing (disqualifiable): Annexure A (Authorisation), B (Acknowledgement), C (Tenderer's Particulars), D (Integrity Pact), E (CPA local), G1-G4 (SBD 6.2 and local content), H (SBD 1), J (SBD 4).

Non-disqualifiable at closing: Annexure I (SBD 6.1), Specific Goals proof, Tax Clearance Certificates, Tax Evaluation Questionnaire, Employment Equity compliance, NEC 3 Contract, Pricing schedule.

Additional JV documents: letter of intent, single bank account confirmation.

Mandatory for contract award: CSD registration, financial statements (2 years).

Evaluation stages:

1. Eligibility and basic compliance (mandatory returnables, eligibility criteria).
2. Mandatory technical requirements (must be met or the tender is not evaluated further).
3. Functionality (technical) evaluation: weighted score-card, minimum overall weighted score of 80% to qualify.
4. Price evaluation: scored out of 80 points.
5. Specific goals (B-BBEE/preference): scored out of 20 points under PPPFA.

Preference system: 80/20 (price 80, specific goals 20). If uncertain, the lowest acceptable tender determines the applicable system.

Price evaluation: inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered; conditional discounts applied at payment.

Specific goals: failure to submit evidence results in 0 points for that goal, not disqualification.

Objective criteria and reverse e-auction: not applicable.

Scope: supply, installation, testing, commissioning, and handover of a ground-mounted PV with BESS system at Freemantle Boys High School, Eastern Cape.

Mandatory technical requirements (must be met or tender is not evaluated):

• Qualified personnel: proof of PV installer accreditation (e.g., PV GreenCard or equivalent), copy of registered Electrician's Wire Licence and proof of registration with Department of Labour, signed organisational structure with delegated authority.
• Complete PV/BESS system design documentation for 2 previously completed installation projects in the last 3 years, including: single line diagram (SLD), PV array layout, string configuration table, mounting structure specifications, bill of materials (BOM), datasheets for all components, equipment container layout (if applicable), and PV system feasibility study software report.
• PV modules: power rating 600-640 Wp, mono/bifacial, monocrystalline, compliant with SANS 61215:2015 or equivalent.
• Inverter: three-phase hybrid 40kW, compliant with NRS097-2-1, with datasheet, third-party type-test certificates, and embedded or external communication device supporting local Wi-Fi/LAN monitoring and Modbus remote telemetry.
• Battery: compliant with SANS/IEC 62619:2022 (preferably IEC 63056 1.0 b:2020 or equivalent), minimum 80% depth of discharge, minimum 5,000 cycles, modular and scalable.

Method statement required for quality management (based on scope). Baseline OHS Risk Assessment methodology must be provided. No further methodology details specified.

Quality requirements (Category 3): QMS per ISO-9001 (policy, objectives, control of documented information, nonconforming outputs, corrective action, internal audit), evidence of QMS in operation (roles, responsibilities, control of external providers), Contract Quality Plan (ISO 10005), Quality Control Plan/ITP, additional user-defined requirements including Form A.

Pricing schedule/BOQ in PDF and Excel. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered. Prices scored out of 80 points.

Pricing: submit completed pricing schedule/BOQ in PDF and Excel. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison.

Payment terms: Eskom pays within 30 days of receipt of undisputed invoices for contracts below R50 million (incl. VAT); within 60 days for contracts above R50 million.

Performance security: if a performance bond or demand guarantee is required, the tenderer must select at least two financial institutions from the Eskom-approved list.

Financial statements: submit recent 2 years' financial statements for financial analysis, including auditor's/independent reviewer's/accounting officer's report, signed director's report, annual financial statements (statement of financial position, comprehensive income, changes in equity, cash flows, notes), ITA 34C if not audited, and Public Interest Score. Statements must be received within 18 months after year end.

Eskom reserves the right to negotiate with preferred bidders if prices are not market-related.

Eligibility: must not be under any restriction to do business with Eskom or State-Owned Companies; must not be on international sanctions lists, Tender Defaulters list, or restricted by National Treasury or Eskom; no conflict of interest; JV/consortium must state joint and several liability; must not subcontract 100% of scope.

CSD registration: mandatory for contract award (CSD number/report).

Tax compliance: certified tax clearance certificate required from foreign tenderers with a SA footprint not on CSD, and from local tenderers not providing SARS e-filing PIN or CSD number. Foreign suppliers with no SA footprint need not provide tax compliance proof.

B-BBEE: proof of B-BBEE status level contributor (certificate, sworn affidavit, or other per B-BBEE Act). Specific goals scored out of 20 points under PPPFA.

Employment Equity: designated employers must provide proof of compliance, including EE report submission to Department of Labour (SA tenderers only).

Local content thresholds (designated materials): Solar PV mounting structures 90%, Inverters 40%, Fabricated steel products 100%, Electrical and telecoms cables 90%, Industrial lithium battery 50%. Mandatory returnables for contract award: SBD 6.2 Local Content Declaration, Annexure C Local Content Declaration Summary, DTIC exemption letter if threshold cannot be met, and delegation of authority letter if signatory is not in executive authority.

SHEQ and SDL&I requirements: evaluated; one opportunity to correct and resubmit within a stipulated time.

Specific goals scored out of 20 points under PPPFA. Proof of B-BBEE status level contributor: certificate, sworn affidavit, or other per B-BBEE Act. Local content thresholds: Solar PV mounting structures 90%, Inverters 40%, Fabricated steel products 100%, Electrical and telecoms cables 90%, Industrial lithium battery 50%. Mandatory returnables for contract award: SBD 6.2, Annexure C, DTIC exemption letter if threshold not met, delegation of authority letter if signatory not in executive authority.

Safety requirements: Annexure B acknowledgement, Health and Safety Plan, detailed OHS costing, Baseline OHS Risk Assessment (BRA) with methodology, valid COIDA letter, OHS policy signed by CEO (OHS Act Section 7), OHS competency evidence (CVs, qualifications).

Environmental requirements: Environmental Policy signed by CEO/Director, organogram showing environmental roles, Waste Management Plan (WMP), Environmental Emergency Preparedness & Response Plan, environmental incident register, environmental competency training certificates and matrix.

Contract form: NEC3 Engineering and Construction Contract (ECC3). Mandatory contractual requirement: proof of CSD on contract award. Additional contractual requirements: SHEQ and SDL&I, evaluated with one opportunity to correct.

Electronic submission only via Eskom E-Tendering. No hard copies. PDF format, price list in PDF and Excel. Upload size 500 MB per document, total 4 GB. No zip files. Resubmission nullifies previous. Tender validity 120 days. Alternative tenders not allowed. Cataloguing may be required. Performance security: select at least two Eskom-approved financial institutions. Payment terms: 30 days (below R50m), 60 days (above). Eskom may negotiate with preferred bidders. Subcontracting with subsidiaries discouraged and must be declared.

Eligibility: no sanctions nationality, no multiple tenders, JV must state joint and several liability, no conflict of interest, authorised signatory, not restricted by National Treasury or Eskom, not on Tender Defaulters list, no 100% subcontracting.

Mandatory technical requirements: qualified personnel, design documentation for 2 projects, PV module compliance (600-640 Wp, mono/bifacial, monocrystalline, SANS 61215:2015), inverter compliance (three-phase hybrid 40kW, NRS097-2-1, communication device), battery compliance (SANS/IEC 62619:2022, ≥80% DoD, ≥5,000 cycles, modular & scalable).

Functionality: weighted score-card, minimum 80% to qualify. Price scored out of 80, specific goals out of 20. 80/20 system. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered. Specific goals: failure to submit evidence results in 0 points.

Eskom Distribution has initiated a project to establish a ground-mounted PV system with battery backup at Freemantle Boy's High School. Objectives: reduce Eskom's carbon footprint, provide continuous supply during grid loss, supply renewable electricity for own consumption, export excess solar energy to the grid, and support future peak energy shaving.

Closing date: 21 October 2026 at 10:00.

No other dates (briefings, site visits, clarification deadlines) are stated in the document.

No contact information is provided in the document.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): firm pricing, completed and signed.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Eskom.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA system.
• SBD 6.2 (Declaration for Local Production and Content): declares local content percentages.
• SBD 7.1 (Contract Form): for purchase of goods.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses any past misconduct.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.
• Completed Technical Evaluation Criteria, detailing how the bidder complies with the requirements.
• Priced BOQ (Bill of Quantities) / BOM (Bill of Materials), including detail of individual inverters.

Submission method and address: not stated in the document.

Closing time: 10:00 on 21 October 2026.

Evaluation will be based on the Technical Evaluation Criteria, which the bidder must complete and submit. The document does not specify the scoring split, minimum qualifying score, or the preference point system (80/20 or 90/10) in the provided text.

Scope: Supply, installation, testing, commissioning, and handover of a ground-mounted PV with BESS system at Freemantle Boy's High School, Eastern Cape.

Location: GPS coordinates 31°42'29.19"S & 27°11'16.29"E, Freemantle Boy's High School, Eastern Cape.

System components:

• PV modules: 80 x 640W monocrystalline (c-Si) modules, portrait orientation, on two ground-mounted steel-pole structures. Module efficiency at least 19% at STC. No more than two differently rated modules. First-year output within 3% of rated; degradation not more than 0.8% per year from year 2 to 20.
• Inverters: 1 x 50kW 3-phase hybrid inverter (grid, PV and BESS integrated). Continuous AC output per PGC 75.8A, max output current 83.4A, continuous passthrough 200A. Hybrid inverters with single DC bus and single inverter step. Pure sine wave output. No micro-inverters. Support Modbus TCP or Modbus RTU over TCP.
• Battery: 7 x 10.24kWh modules, total usable AC storage 71kWh. Lithium iron phosphate (LiFePO4) high voltage cells. Minimum cycle life 6000 cycles at 25±2°C/0.2C/80% DoD. Support at least 5000 cycles to 80% capacity. Always-online cell balancing. Restart after full discharge without manual intervention. Support 10% overload for 1 minute.
• ESS enclosure: Outdoor integrated system, IP65 rated, with BMS, fire protection, air-cooled unit, PCS. Must operate in humidity ≤95%, temperature -20°C to 50°C, UV index ≥10, altitude up to 1500m. Covered with a galvanised cage.
• AC LV reticulation: 2 x 50mm² cables from each PGC to inverters (one for non-essential load, one for grid feed); 1 x 50mm² cable from inverter load output to PGC. 110mm HDPE ducts with draw-wire for communications.
• DC wiring: 4mm² cables, UV-resistant, PV1-F qualified, single conductor double insulated. Annual average losses below or close to 1.5%.
• Energy metering: Two meters per PGC (bi-directional on grid, uni-directional on load side). Class 0.5 CT, ratio 300/5 A. Only Eskom approved meters.
• Changeover switch: 150A three-phase 4-pole automatic changeover switch to bypass PV system during failure.
• Fire extinguisher: 1 x 9L AVD Lithex Portable Fire Extinguisher, fire rating 13A, PED/PE(S)R Certified, Kitemark EN3 Certified, operating pressure 15 bar.

Cable distribution to blocks (approx. distances):

• ESS AC kiosk to C: 16mm², ±70m, MCB 80A
• C to ESS AC kiosk: 50mm², ±70m
• ESS AC kiosk to A: 4mm², ±77m, MCB 80A
• ESS AC kiosk to B: 4mm², ±80m, MCB 80A
• ESS AC kiosk to C: 4mm², ±150m, MCB 80A
• ESS AC kiosk to D: 4mm², ±240m, MCB 80A
• ESS AC kiosk to E: 4mm², ±245m, MCB 80A
• ESS AC kiosk to F: 4mm², ±240m, MCB 80A
• ESS AC kiosk to G: 4mm², ±300m, MCB 80A

Modes of operation: seamless islanding and synchronisation; user-configurable prioritisation of PV to essential loads or battery; export excess energy to grid; scheduled grid charge/discharge with at least six programmable time-periods per day; load shaving up to 100% of BESS peak AC discharge rate.

Warranties: minimum 12 months base warranty and 12 months workmanship warranty. All OEM warranties transferred to Eskom.

Methodology and execution:

• Site assessment as per provided drawings; verify drawings correlate with site; identify cable routing to various distribution boards; verify main circuit breaker size and protection cascading.
• Install two ground-mounting structures and 80 x 640Wp modules in portrait orientation.
• Wire 4mm² DC cables to DC combiner box, then to inverter.
• Install bidirectional meter next to transformer.
• Wire 50mm² AC cables from meter to disconnector switch inside AC kiosk, then to inverter.
• Wire 50mm² AC cable from inverter output to AC distribution board.
• Wire 16mm² cable from new AC DB to grid's main AC DB.
• Wire 4mm² cables from new AC DB to office (A) and classrooms (B to H) separately.
• Install 150A three-phase 4-pole automatic changeover switch next to newly installed kiosk.
• Test and commission the PV installation.
• Provide CoC and as-built drawings to Eskom.
• Supply and install fire extinguisher.
• Assess existing DB wiring; if substandard, notify Clerk of Works and communicate with design engineer.
• Modes of operation: seamless islanding and synchronisation; user-configurable prioritisation; export excess energy; scheduled grid charge/discharge with at least six programmable time-periods; load shaving up to 100% of BESS peak AC discharge rate.

Quality management:

• ISO 9001 Quality Management Systems – Requirements is listed as an informative reference.
• Site acceptance testing (SAT) is required, with a full SAT plan to be approved by the Employer.
• Each component and subsystem must be tested and proven to comply with requirements.
• The Employer witnesses all tests and signs each; witnessing does not indicate compliance.
• Eskom reserves the right to perform its own tests.
• SAT report to be compiled and accepted by the Employer.
• Minimum tests include: insulation resistance, soil resistance, device tests per user manual, BESS full capacity, round trip efficiency, sustained maximum power output, sustained charging current/power, short-circuit current, operating current under different conditions, resistance to earth, and insulation testing.
• Performance monitoring standards: IEC 61724, IEC 61683, IEC 60364-6, IEC 62446, ISO 9845-1, ISO 9847, ISO 9060, ISO/TR 9901, IEC 61725.

Pricing schedule:

• Priced BOQ (Bill of Quantities) / BOM (Bill of Materials) must be submitted, including detail of individual inverters.
• The document does not specify a pricing format (firm, schedule of rates, etc.) or payment schedule.

Pricing format: Priced BOQ (Bill of Quantities) / BOM (Bill of Materials) must be submitted, including detail of individual inverters.

No bid security, bonds, guarantees, retention, payment terms, or financial capacity thresholds are stated in the document.

Mandatory registrations and certifications:

• Central Supplier Database (CSD) registration.
• Valid SARS tax clearance certificate or tax compliance status PIN.
• B-BBEE certificate or sworn affidavit for preference points (PPPFA 80/20 or 90/10).
• CIDB grading appropriate for electrical engineering works (likely 5EP or higher).
• ECSA registration for engineering sign-off.
• Green Card certification for PV installation approval.
• Certificate of Compliance (CoC) for all electrical works.
• Compliance with local content requirements per SBD 6.2.
• No director/shareholder employed by the state (SBD 4).
• No past supply chain misconduct (SBD 8).
• Independent bid determination (SBD 9).
• Authority to sign resolution.

Statutory and regulatory compliance:

• Comply with all statutory, regulatory, and municipal legislation and Eskom standards.
• Only equipment approved by the Local Municipality shall be used.
• All works require sign-off by duly authorised engineers (e.g., ECSA registered).
• PV installation approved by personnel with Green Card certification.
• Contractor to perform all statutory requirements on behalf of Eskom, including municipal applications and sign-offs.
• Inform Eskom at least one week before submitting any statutory requirements.

Health and safety:

• Earthing of electrical and electronic equipment to a reference earth point.
• Disconnection and isolation mechanisms between all current-carrying conductors of the PV source and all other conductors.
• Surge protection, earth leakage protection, reverse current detection/protection, and circuit breakers for power supply and distribution.
• Shielding of all data communication and signal cables.
• Physical security measures and locking mechanisms to prevent unauthorised access.
• Redundant / dual in-line safety devices such as interlocks and dead-grid-safety-locks.
• Emergency shutdown controls suitably located and accessible.
• All statutory safety requirements, including fire protection systems and electrical fire, safety, incident response and security protocols, must be strictly adhered to.
• Transport, storage and use of explosives shall comply with relevant regulations.

Environmental requirements:

• Excavated material (including Black Turf or unsuitable soil) shall be removed and disposed of in borrow pits or a suitable place indicated by the Employer's site or environmental representative.
• Free haul within 1.5 km radius from pole position; limited haul for the first 1 km beyond free haul; long haul for the remainder.
• Backfilling includes compacting the pole hole; for pole planting depth exceeding 2m, soil cement shall be used to reinforce the foundation.
• Imported soil shall comply with SANS 1200 and shall not contain notable organic matter or stones exceeding 150mm average dimension.
• Trenching and backfilling: use tar cutter or suitable tool for permanent re-instatement; LV cable trench details per D-DT-0854; road/rail crossings require increased depth per wayleave conditions.

Warranties:

• All OEM guarantees and warranties of equipment and material shall be transferred to Eskom.
• Minimum 12 months base warranty, covering fitness for purpose and freedom from defects in workmanship and materials.
• Equipment with OEM warranties exceeding the base warranty shall be honoured until expiry.
• Minimum 12 months workmanship warranty after handover, with the Contractor responsible for rectifying defects.
• Warranties include repair of failures due to design, manufacturing, installation, or latent defects (excluding mishandling or misuse).
• Contractor shall repair or replace defective components free of charge, including shipping costs.
• Contractor shall manage all OEM warranty agreements and claims on behalf of Eskom.
• Contractor shall state the O&M care regime to ensure warranties are not impacted.

Key design constraints:

• All PGCs and PUCs at three phases.
• Support 100% unbalanced load.
• All equipment installed at identified locations per design.
• Contractor responsible for laying new cables for PGCs.
• Outdoor equipment at least IP65 rated; indoor at least IP21.
• Outdoor equipment rated for UV and corrosive conditions.
• No single failure causing widespread loss of functionality.
• Appropriate fuses, MCBs, disconnectors, and protection devices.
• OEM recommended design guidelines followed.
• Compliance with latest revisions of all standards.
• Enclosures neutral in colour with no branding.
• All metrics as minimum usable amounts at commissioning.
• Final PGCs determined after design package allocation.

Statutory, regulatory and municipal requirements:

• Comply with all legislation and Eskom standards.
• Only equipment approved by Local Municipality.
• All works require sign-off by authorised engineers (ECSA registered).
• PV installation approved by personnel with Green Card certification.
• Certificate of Compliance (CoC) required for all electrical works.
• Contractor to perform all statutory requirements on behalf of Eskom.
• Inform Eskom at least one week before submitting any requirements.

Additional evaluation criteria:

• The bidder must complete the Technical Evaluation Criteria, detailing how they comply with the requirements.
• The document does not specify the scoring split, minimum qualifying score, or preference point system in the provided text.

The procurement is for the supply, installation, testing, commissioning, and handover of a ground-mounted PV with BESS system at Freemantle Boys High School, Eastern Cape. No further scope details are provided in this document.

Closing date and time: 21 October 2026 at 10:00 (SAST).

Site visit / clarification meeting: attendance is compulsory if stipulated; failure results in disqualification. Details (date, time, venue) are in the Tender Data.

Site visit or clarification meeting is compulsory if stipulated; failure to attend results in disqualification. Details are in the Tender Data. Questions may be asked during the meeting.

Enquiries must be addressed in writing to the Eskom Representative only. No other Eskom official may be contacted.

Eskom will publish all queries and responses on the platform where the tender was advertised.

No specific contact name, email, or telephone number is provided in this document.

Submission method: e-tendering via the Eskom Tender Bulletin site on the Eskom E-tendering page. Paper submissions are not permitted for e-tendering.

Closing time: 21 October 2026 at 10:00 (SAST, GMT+2). Late tenders will not be accepted; the e-tendering system will not allow finalisation after closing.

Documents must be uploaded and finalised before closing; ensure PDF/Excel files are not corrupt or unreadable.

Tender must be submitted in English, completed in ink (not pencil), and signed by an authorised signatory.

Returnable documents (all must be completed and submitted by closing):

• Acknowledgement Form: confirms receipt of tender documents and states whether the tender is for the whole or part of the scope.
• Mandatory tender returnables as listed in the Tender Data (e.g., certificates, proof of registration) must be valid and current for the entire validity period.
• Proof of authority: if an agent submits on behalf of a principal, an authenticated copy of the authority must be included.
• SDL&I Undertaking: must be completed and submitted by contract award; otherwise the tender will not be considered for award.

Disqualification risks:

• Missing original tender or copy (for paper submissions) results in disqualification.
• Any mandatory returnable omitted or incomplete by closing leads to disqualification.
• Alterations to documents must be initialled by all signatories; correction fluid/tape is not permitted.
• Alternative tenders are only allowed if a main tender is also submitted and the Invitation permits them.

Mandatory returnables must be submitted by closing date and time. All documents must be completed and valid. Original tender plus one copy in paper form is required (for paper submissions); for e-tendering, upload in the relevant folders (Technical, Commercial, Financial). Proof of authority for agents is required. SDL&I Undertaking must be submitted by contract award.

Evaluation stages:

1. Basic compliance: tender must meet all basic compliance requirements; failure renders it non-responsive.
2. Mandatory returnables: all required documents must be present by closing; otherwise disqualified.
3. Pre-qualification criteria: if stipulated, must be met; a criterion is not measured twice across phases.
4. Functionality: if applicable, scored against functionality criteria and must meet the minimum threshold stated in the Tender Data to proceed.
5. Financial analysis: Eskom assesses the financial risk of the tenderer; if risk is too high or no mitigating factors, the tenderer will not be considered for award.
6. Price evaluation: price is evaluated per criteria in the Tender Data, considering factors such as CPA, FOREX, commodity exposure, discounts, technical adjustment, PV, and forecasted invoicing rates.
7. B-BBEE and Specific Goals: scored under the PPPFA 80/20 or 90/10 system; missing or expired B-BBEE proof scores zero but does not disqualify if otherwise responsive.
8. Ranking: price and Specific Goals scores are added and tenders ranked highest to lowest.

Arithmetical errors: amount in words prevails over figures; errors in decimal points, omissions, multiplication, addition, or exchange rates are corrected; tenderer must confirm or accept corrections or the tender is rejected.

Objective criteria: award may go to a non-highest scorer only per Section 2(1)(f) of the PPPFA, if stipulated; functionality and B-BBEE elements cannot be used as objective criteria.

Reverse e-auction: if used, tenderers submit a complete tender without prices; any included prices will not be considered.

Scope: supply, installation, testing, commissioning, and handover of a ground-mounted PV with BESS system at Freemantle Boys High School, Eastern Cape.

No further technical details (quantities, capacities, standards) are provided in this document.

Tenderers must provide proof that safety, health, environmental, and quality (SHEQ) systems are in place at closing and/or contract award. All SHEQ costs must be included in the tender.

Prices must include all duties, taxes (including VAT), and levies. Prices are fixed for the contract duration unless otherwise stated. Prices must be in South African Rand. Arithmetical errors are corrected; amount in words prevails. If a bill of quantities or pricing schedule applies, line-item totals prevail over unit rates in case of multiplication errors.

Pricing: include all duties, taxes (including VAT), and levies in rates and prices; these are those applicable 14 days prior to closing.

Prices must be fixed for the contract duration unless otherwise stated in the Invitation.

Prices must be stated in South African Rand unless instructed otherwise.

Insurance: Eskom may not provide full cover; tenderers should seek qualified advice.

Security for performance: if required, tenderers must name at least two financial institutions they will approach; Eskom may reject unsuitable institutions.

No bid security, retention, or payment terms are specified in this document.

CSD registration: B-BBEE level is scored from the CSD report or certificate/affidavit; if B-BBEE is a pre-qualification criterion, proof (certificate, CSD number, or CSD report) must be provided at closing or the tender is disqualified.

B-BBEE: for preference point allocation, a missing, expired, or fraudulent certificate/affidavit results in zero points but not disqualification if otherwise responsive.

CIDB: if CIDB grading is a qualification criterion, tenderers must be registered with CIDB at closing or be capable of registration within 21 working days. Proof of registration is mandatory at closing; if only application proof is available, actual proof must be submitted by contract award.

SHEQ: proof that safety, health, environmental, and quality systems are in place must be provided at closing and/or contract award; all SHEQ costs must be reflected in the tender.

Compliance with legislation: National Treasury Instruction Notes, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom SHEQ requirements.

Contract Skills Development Goal (CSDG): if awarded, must achieve CSDG per CIDB Standard; applies to contracts of 12 months or more, R5 million or more for professional/service contracts, or CIDB grade 7 or higher for construction works.

Contract Participation Goals (CPG): must achieve CPG for engagement of targeted enterprises; applies to construction works in GB and CE classes, minimum 6 months duration, and where at least 25% of the main contract is subcontracted in specified CIDB classes.

Misrepresentation: falsified information, certificates, or affidavits lead to disqualification, reporting to the B-BBEE Commission, and suspension from State-Owned Company business for up to 10 years.

B-BBEE level is scored from the CSD report or certificate/affidavit. If B-BBEE is a pre-qualification criterion, proof must be provided at closing or the tender is disqualified. For preference point allocation, missing or expired proof scores zero but does not disqualify if otherwise responsive. Fraudulent certificates are reported to the B-BBEE Commission.

Compliance with the OHS Act and Eskom SHEQ requirements is mandatory. Proof of SHEQ systems must be provided. Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply to qualifying contracts.

Eskom may cancel the tender at any time before contract conclusion and is not liable for any losses incurred by tenderers. Eskom may negotiate with selected tenderers. Tender validity must be maintained for the validity period; extensions may be requested. Confidentiality of procurement matters is required. Site visits or clarification meetings are compulsory if stipulated. Insurance cover from Eskom may be insufficient; tenderers should seek advice. Security for performance may be required, naming at least two financial institutions. The successful tenderer must sign the Form of Agreement.

Tenders must be received by closing date and time; late tenders are not accepted. Proof of posting or courier does not equal proof of delivery. Time is SAST. Tender validity must be maintained; extensions may be requested. Alterations to documents must be initialled; correction fluid is not permitted. Alternative tenders only with a main tender. Cataloguing may be required; pricing schedule must include a line item for cataloguing. Addenda may be issued; tenderers must check regularly. Late tenders are returned unopened. Acceptance is notified before validity expiry.

Eligibility: tenderer must meet eligibility criteria in the Tender Data and not be under restriction to do business with Eskom or State-Owned Companies. 100% sub-contracting is not permitted. CIDB registration is required if stipulated. CSDG and CPG obligations apply to qualifying contracts. Misrepresentation leads to disqualification and possible suspension.

Evaluation follows the PPPFA 80/20 or 90/10 system. Price and Specific Goals scores are added and tenders ranked highest to lowest. Functionality, if applicable, has a minimum threshold. B-BBEE and Specific Goals are scored with supporting documentation; missing proof scores zero but does not disqualify if otherwise responsive. Objective criteria may be used only if stipulated in the Invitation. Reverse e-auction may be used; if so, tenders must be submitted without prices.