Provision of grounds and garden services – DPWI uthukela district office – kwazulu-natal

Closing date: 16 October 2026 at 10:00

Enquiries (document issue):

• Contact: Ms N.A Mbongwa
• Email: [email protected]

Bid collection and submission address:

Department of Public Works, Uthukela District Office

Corner Hyde and Shepstone Road

Ladysmith, 3370

Submission method: sealed envelope, delivered to the tender box at the Department of Public Works, Uthukela District Office, Corner Hyde and Shepstone Road, Ladysmith, 3370. Envelope must show the bidder's name and address, the bid number (ZNQ 26/27/68/S) and the closing date. Bids must be complete, each page initialled, and no correcting fluid used. Alterations must be initialled. Bids sent by post, telefax, telegraphic, e-mail or other electronic means will not be accepted. Late bids will not be considered. Bids will be opened in public after closing.

Returnable forms (all must be completed and signed):

• Part A: Invitation to Bid (bidder and contact details).
• Part B: Terms and Conditions for Bidding (acknowledgement).
• Section C: Declaration that CSD information is correct and up to date.
• Section D: Official Briefing Session/Site Inspection Certificate – marked NOT APPLICABLE.
• Section E: Pricing Schedule – Firm Prices (only firm prices accepted).
• Bidder's Disclosure: declaration on employment by organ of state, relationship with procuring institution, and disclosure of all CSD-registered active companies linked to directors.
• SBD 5: National Industrial Participation Programme declaration (if applicable).
• Contract Form (Part 1) – to be completed by the successful bidder.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Not registered on CSD at closing time.
• Failure to disclose all CSD-registered active companies linked to directors.
• False or incorrect information on CSD.
• Bid not in a sealed envelope with required details.
• Incomplete bid or unsigned forms.
• Use of correcting fluid or uninitialled alterations.

Evaluation is in two stages:

1. Administrative compliance: bids must comply with bid regulations, including CSD registration and other prescripts. Failure leads to immediate disqualification.
2. Price and preference: preference points are awarded for specific goals in accordance with the applicable table; documentary proof is required to support each claim.

Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

A valid tax clearance certificate (original from SARS) must be in the department's possession prior to award.

The department reserves the right not to award to the lowest bidder.

Provision of grounds and garden services at the Department of Public Works and Infrastructure – Uthukela District Office. The scope covers grounds and garden maintenance at the district office. No detailed specification (e.g. area, frequency, service levels) is provided in the document.

Pricing must be on the firm price schedule – only firm prices accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. The offer must remain valid for 90 days from the closing date of the bid. All delivery costs must be included in the bid price. Prices are subject to the preference point system. Payment terms: the purchaser undertakes to pay within 30 days after receipt of an invoice accompanied by the delivery note (per the contract form).

CSD registration: mandatory – suppliers must be registered on the Central Suppliers Database (www.csd.gov.za) at the closing time of bid; non-registration leads to disqualification. A declaration that CSD information is correct and up to date must be submitted.

Tax clearance: a valid original tax clearance certificate from SARS must be in the department's possession prior to award.

B-BBEE: preference points are claimed for specific goals; documentary proof required. No specific B-BBEE level or threshold is stated in the document.

National Industrial Participation Programme: applies to contracts with imported content exceeding US$10 million; successful bidders with contracts above R10 million must report details to the Department of Trade and Industry.