Maintenance and roof repair services for elidz buildings – eastern cape tender

The tender is for the provision of maintenance and roof repair services to ELIDZ buildings, located at the East London Industrial Development Zone, West Bank area, Buffalo City Metropolitan Municipality. The works include roof maintenance, repairs, inspections, replacement of roof sheeting and associated components, waterproofing, rainwater management, and emergency response. It is a specialist construction contract requiring CIDB grade 6SN (waterproofing).

Closing date: 04 December 2026 at 12h00 pm (Noon)

Compulsory briefing session: 24 November 2026 at 10h00 am, virtual via Microsoft Teams

• Meeting ID: 330 987 125 209 536 6
• Passcode: Zz9vj2ri

Clarification deadline: Questions accepted until 13h00 on 30 November 2026

Clarification responses: By 02 December 2026

Tender document available for download: 13 November 2026 at 12h00 pm (noon) at www.elidz.co.za under opportunities

Bidding procedure enquiries:

• Contact name: A. Mzantsi
• Email: [email protected]
• Telephone: 043 702 8200

Technical enquiries (employer's agent):

• Contact name: Camagwini Ngxokolo-Nomatye
• Email: [email protected]
• Telephone: 043 702 8219

Employer's agent address:

ELIDZ Admin 1 Building

Lower Chester Rd

Sunnyridge

East London

Submission portal: https://tenderportal.elidz.co.za

Submission method: online portal at https://tenderportal.elidz.co.za

• Upload only PDF documents, maximum 30 MB per file.
• Only one original submission is required.
• A two-envelope procedure is followed:
• Envelope A: Technical Proposal
• Envelope B: Financial Proposal
• Financial proposals are only opened if the technical proposal is found acceptable.
• A non-signed Form of Offer in the financial proposal (Envelope B) leads to disqualification.
• Including any price details in the technical proposal (Envelope A) leads to disqualification.
• Submissions not received by the closing time will not be considered.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• Completed Procurement Handbook (ELIDZ forms P01 to P07) — provides general, ownership, facilities, size of enterprise, workloard, staffing and experience details.
• SBD 6.1 (Preference Points Claim Form): claims specific goal points.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any past abuse of SCM systems or failure to perform.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, no collusion with competitors.
• Briefing meeting attendance (proof of attendance at the compulsory briefing).
• Signed Joint Venture agreement, where applicable, indicating shareholding percentages.
• Letter of Good Standing from the Compensation Commissioner.
• Proof of CIDB registration in the required category (6SN or higher).
• Proof of availability of elevated access equipment (Boom Lift / Cherry Picker) with a minimum working height of 10 m — include ownership or lease proof, manufacturer specification, and safety inspection certificate.
• Declaration of Form of Acceptance signed.
• Proof of CSD registration, including the MAAA number.
• Valid SARS Tax Clearance Certificate or SARS PIN for online verification.
• Valid original or certified B-BBEE certificate or affidavit (for turnover under R10 million, an accountant or SARS letter).
• Certified copy of the Company Registration Certificate.

Disqualification risks:

• Late submissions, regardless of reason.
• Missing or unsigned returnable documents.
• Any price related information in the technical proposal.

Evaluation stages:

1. Functionality (quality) evaluation — must score at least 75/100 to proceed.
2. Financial offer evaluation — only for those passing functionality.
3. Preference points — specific goals, up to 20 points.

The 80/20 preference point system is used:

• 80 points for price.
• 20 points for specific goals.

Functionality criteria (100 points):

• Criteria 1: Technical Competence (20 points) — valid membership/registration with a recognised waterproofing industry association such as WTASA, DWASA, WARAC or an equivalent.
• Criteria 2: Proposed Expertise and Resources (13 points) — CVs of key staff with certificates, duties and 3 contactable referees.
• Contracts Manager / Site Agent: 15-19 yrs = 7 pts, 10-14 yrs = 5 pts, 5-9 yrs = 3 pts, <5 yrs = 0.
• Roofing Site Foreman / Supervisor: 15+ yrs = 6 pts, 10-14 yrs = 3 pts, <10 yrs = 0.
• Criteria 3: Relevant Company Experience (40 points) — appointment/award letters and ELIDZ Annexure P06-1 Parts A & B for each project completed or in progress in the past 7 years. Relevant experience includes roof sheeting replacement, GRP translucent panels, aluminium cladding, waterproofing, rainwater goods, roof access systems and associated structural repairs. 10 points per project, max 40.
• Criteria 4: Method and Approach (27 points) — detailed statement covering:
• Roof inspections and preventative maintenance (7 pts)
• Roof repairs and replacement methodology (5 pts)
• Waterproofing and rainwater management (5 pts)
• Working at heights and safety management (5 pts)
• Emergency response and operational continuity (5 pts)

Specific goal points (20 points total, based on ELIDZ Procurement Handbook):

• 10 points for 51%+ Black-owned; 5 points for 25-50% Black-owned; 0 points below 25%.
• 5 points for Eastern Cape based suppliers; 0 points outside Eastern Cape.
• 1 point for 51%+ Youth-owned.
• 1 point for 51%+ Women-owned.
• 3 points for SMME's (EME or QSE).
• No specific goal points awarded if the B-BBEE score is below 30%.

Additional evaluation notes:

• Bidders must be designated as 6SN or higher.
• The tender may be awarded to a bidder that did not score the highest points if reasonable and justifiable grounds exist.
• The employer reserves the right to negotiate if the preferred bidder's proposal exceeds the project estimate.
• Misrepresentation of facts may lead to disqualification and contract termination with recovery of payments.

Scope of work:

• Provision of maintenance and roof repair services to ELIDZ buildings.
• Located at the ELIDZ within the West Bank area of the Buffalo City Metropolitan Municipality.

Work includes:

• Roof inspections and preventative maintenance: inspection procedures, defect identification, quarterly maintenance, reporting and prioritization of repairs.
• Roof repairs and replacement: removal and installation of aluminium and GRP sheeting, side cladding, flashings, fasteners and associated components.
• Waterproofing and rainwater management: substrate preparation, waterproofing application, gutter cleaning, downpipe repairs and leak testing.
• Working at heights and safety management: fall protection, elevated access equipment, rescue arrangements and protection of occupied buildings.
• Emergency response: response to urgent leaks and storm damage, mobilization, temporary weatherproofing and minimizing disruption to tenant operations.

Required equipment:

• Guaranteed access to a Boom Lift or Cherry Picker with a minimum working height of 10 m.
• Proof of ownership or lease/hire agreement, manufacturer specification confirming height, and valid inspection/examination certificate for safety compliance.

Appendices include:

• Generic Occupational Health and Safety Specification.
• Construction Environment Management Plan.

The bidder must provide a detailed methodology statement covering:

• Roof inspections and preventative maintenance: inspection procedures, defect identification, quarterly maintenance, reporting and prioritization of repairs.
• Roof repairs and replacement methodology: removal and installation of aluminium and GRP sheeting, side cladding, flashings, fasteners and associated components.
• Waterproofing and rainwater management: substrate preparation, waterproofing application, gutter cleaning, downpipe repairs and leak testing.
• Working at heights and safety management: fall protection, elevated access equipment, rescue arrangements and protection of occupied buildings.
• Emergency response and operational continuity: response to urgent leaks and storm damage, mobilization, temporary weatherproofing and minimizing disruption to tenant operations.

This statement contributes 27 points to the functionality score.

Key personnel requirements:

• CVs of proposed staff must be submitted with attached certificates, clear details of duties and 3 contactable referees.
• Contracts Manager / Site Agent:
• 15-19 years in industrial roof maintenance, roof sheeting, cladding, waterproofing or roof refurbishment contracts: 7 points.
• 10-14 years: 5 points.
• 5-9 years: 3 points.
• Less than 5 years: 0 points.
• Roofing Site Foreman / Supervisor:
• 15+ years: 6 points.
• 10-14 years: 3 points.
• Less than 10 years: 0 points.

Company experience:

• Appointment or award letters for completed or in-progress projects within the past 7 years.
• ELIDZ Annexure P06-1 Parts A & B fully completed for each project.
• Must be in relevant work: roof sheeting replacement, GRP translucent panels, aluminium cladding, waterproofing, rainwater goods, roof access systems and associated structural repairs.
• 10 points per project, maximum 40 points.

Functionality evaluation serves as the quality gate:

• Minimum functionality score of 75/100 is required to be considered responsive.
• Technical competence in roofing and waterproofing must be demonstrated via membership in a recognised industry association (WTASA, DWASA, WARAC or equivalent).
• A detailed method statement is required covering inspections, repairs, waterproofing, safety and emergency response.
• Relevant company experience must be substantiated with appointment/award letters and ELIDZ Annexure P06-1 Parts A & B.
• Any changes to submitted CVs require written notice and approval by the ELIDZ Project Manager prior to contract start.

Pricing format:

• Pricing per the Bills of Quantities and Pricing Instructions in Volume B (Financial Proposal).
• Price must be submitted in Envelope B only; any price details in Envelope A will cause disqualification.

Contract and payment:

• Form of Guarantee is part of the contract (C1.3).
• No specific bid bond amount stated in the available text.

Supplier development plan:

• If the awarded contract value exceeds R5,000,000 (VAT included) for the same goods/services on a consecutive basis, a Supplier Development Plan for SMMEs must be agreed with ELIDZ.

Tender offer validity period: 120 days.

Mandatory eligibility:

• CIDB registration of contractor grading 6SN (Specialist Works – Waterproofing) or higher.
• Joint Ventures: lead partner must have at least 5SN, and combined grading must meet 6SN; signed JV agreement with shareholding percentages required. Acceptable combinations may also be determined by the CIDB JV Calculator.
• Valid SARS Tax Clearance Certificate or SARS PIN for online verification.
• Registered on Central Supplier Database (CSD) with MAAA number.
• Valid original or certified B-BBEE certification; if annual turnover under R10 million, an accountant or SARS letter confirming turnover may be submitted.
• Certified copy of Company Registration Certificate.
• Letter of Good Standing from the Compensation Commissioner.
• Proof of availability of elevated access equipment (Boom Lift / Cherry Picker) with minimum working height of 10 m, including ownership/lease proof, technical spec and safety certificate.
• Bidders must not be listed on the Register of Tender Defaulters or National Treasury's Database of Restricted Suppliers.
• Bidders must not have abused supply chain management systems or failed to perform on previous contracts.
• Foreign suppliers must complete the questionnaire (tax compliance status not required if not liable for tax in SA).

Mandatory forms:

• SBD 1, SBD 6.1, SBD 8, SBD 9, Procurement Handbook, JV agreement (if applicable), Form of Acceptance signed, and all listed returnable documents.

Additional requirements:

• The successful bidder must have sufficient and competent staff available to commence full-time operations from the Commencement Date.
• For contracts above R5,000,000 (consecutive), a Supplier Development Plan for SMMEs is required.

Occupational Health and Safety (OHS) requirements:

• Work at heights must follow safety management: fall protection, elevated access equipment, rescue arrangements and protection of occupied buildings.
• A Generic Occupational Health and Safety Specification is included as Appendix A.
• A Construction Environment Management Plan is included as Appendix B.
• Proof of a valid inspection or examination certificate for the elevated access equipment, compliant with the Occupational Health and Safety Act, 1993, is required.
• Availability of elevated access equipment (Boom Lift / Cherry Picker) with minimum working height of 10 m is compulsory.
• Site establishment and site usage must comply with the contract documents.

Contract conditions:

• The employer is the East London Industrial Development Zone SOC Ltd.
• The employer's agent is Mrs Camagwini Ngxokolo-Nomatye.
• Tender offer validity: 120 days.
• Access to premises will not be required for the tender.
• Any contract will be based on the correctness of information submitted; misrepresentation may lead to disqualification, and if discovered after contract commencement, ELIDZ may terminate the contract and recover all payments made and costs incurred.
• The employer reserves the right to have B-BBEE credentials verified by an independent agency.
• A supplier development plan for SMMEs is required if the contract value exceeds R5,000,000 for the same goods/services on a consecutive basis.
• The tenderer must be able to commence full-time operations from the Commencement Date with sufficient and competent staff, failing which the contract may be awarded to the next preferred tenderer.
• ELIDZ may negotiate if the preferred bidder's proposal exceeds the project estimate.
• Tenders will only be considered if the tenderer has legal capacity, is not insolvent or under business rescue, and can perform without conflicts of interest.

Evaluation uses the 80/20 preference point system. Price: 80 points. Specific goals: 20 points. To be considered, bidders must achieve at least 75/100 on functionality. Functionality covers technical competence (20 points), proposed expertise and resources (13 points), relevant company experience (40 points) and method and approach (27 points). Tenders scoring less than 75 out of 100 for functionality are considered non-responsive.