Ge tm2500 gas turbine preservation & maintenance tender – kwazulu-natal

Employer's Agent: Bhatisani Widzani

Email: [email protected]

Address: Bayvue Centre, Marine Drive, Saldanha 7395

Compulsory briefing MS Teams link: https://teams.microsoft.com/meet/386274272510113?p=1HBCPckPffILzNSgfn

Fraud/corruption reporting: TIP-OFFS ANONYMOUS 0800 003 056 or [email protected]

Submission method: electronic only via Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net).

Closing time: 28 October 2026 at 16:00. No late tenders accepted.

Upload requirements: 30 MB per upload; multiple uploads permitted; filenames must contain only alphabetical and numerical characters.

Bidders should upload at least one day before closing to avoid technical issues.

Returnable documents (all must be completed, signed and submitted):

• T2.2-01 Certificate of Attendance at Compulsory Tender Clarification Meeting (mandatory for eligibility)
• T2.2-02 Evaluation Schedule: Previous Experience (25 points)
• T2.2-03 Evaluation Schedule: Method Statement (25 points)
• T2.2-04 Evaluation Schedule: Warranties (25 points)
• T2.2-05 Evaluation Schedule: Service Delivery Schedule (25 points)
• T2.2-06 Authority to submit a tender
• T2.2-07 Record of addenda to tender documents
• T2.2-08 Letter of good standing COIDA
• T2.2-09 Schedule of proposed Subcontractors (if applicable)
• T2.2-10 Job Creation
• T2.2-11 CIDB SFU ANNEX G Compulsory Enterprise Questionnaire
• T2.2-12 Non-Disclosure Agreement
• T2.2-13 RFP Declaration Form
• T2.2-14 RFP – Breach of Law
• T2.2-15 Certificate of Acquaintance with Tender Document
• T2.2-16 Service Provider Integrity Pact
• T2.2-17 Supplier Code of Conduct
• T2.2-18 Insurance provided by the Contractor
• T2.2-19 Form of Intent to Provide a Performance Guarantee
• T2.2-20 Forecast Rate of Invoicing
• T2.2-21 Three (3) years of audited financial statements
• C1.1 Offer portion of Form of Offer & Acceptance
• C1.2 Contract Data
• C2.1 Pricing Instructions
• C2.2 Price List

Disqualification risks: failure to attend compulsory briefing; any returnable form unsigned or omitted; submission after closing time; failure to meet minimum functionality score of 60/100.

Two-stage evaluation:

Stage 1 – Eligibility: only tenderers with an authorised representative at the compulsory clarification meeting (13 October 2026, 10:00 MS Teams) may proceed.

Stage 2 – Functionality: minimum qualifying score 60 out of 100. Four criteria, each weighted 25 points:

• T2.2-02 Company Experience: gas turbine maintenance, rotating equipment preservation, industrial maintenance, long-term storage, lubrication preservation, condition monitoring, corrosion prevention. Scoring: 5+ similar projects = 25; 4 = 20; 3 = 15; 2 = 10; 1 = 5; none = 0.
• T2.2-03 Method Statement: detailed methodology, work execution plan, preservation programme, reporting framework, risk management, defect management, close-out. Nine sub-elements each scored 0–3 (max 25).
• T2.2-04 Warranty: signed warranty commitment letter, warranty period, defect rectification process, response time. Scoring: ≥90 days = 30; 60–89 = 20; 30–59 = 10; <30 = 5; none = 0 (max 25).
• T2.2-05 Delivery: calendar days to complete monthly service and submit report. ≤5 days = 20; ≤7 = 15; ≤10 = 10; ≤14 = 5; >14 = 0 (max 25).

Functionality scored by at least three evaluators, averaged.

Price/Preference: 80/20 if lowest responsive tender ≤ R50 million (incl. VAT); 90/10 if > R50 million. Up to 20 or 10 preference points for B-BBEE.

Only bidders meeting the 60-point functionality threshold advance to price/preference evaluation.

Scope: Preservation, condition monitoring, inspection and maintenance of GE TM2500 GEN4 gas turbine generator packages in long-term storage for one year.

Locations: Port of Richards Bay and Port of Saldanha.

Key technical requirements:

• Preservation philosophy and long-term storage principles compliant with OEM requirements
• Bearing protection, oil circulation, lubrication management and verification
• Humidity monitoring, desiccant management, water ingress prevention, condensation control
• Corrosion inspection methodology, prevention systems, treatment methods, monitoring strategy
• Preservation methodology for AGB, TGB and auxiliary equipment per OEM requirements
• Storage environment monitoring, preservation barrier integrity, inspection frequency, corrective actions when conditions deviate
• Defect classification, escalation timeframes, corrective action process, defect register management
• Monthly reporting, preservation logs, asset status reporting, close-out methodology
• Warranty on workmanship, methodology compliance, preservation material application, defect rectification, reporting accuracy
• Service delivery: complete monthly preservation, inspection, condition assessment and reporting within committed calendar days (scored).

Contract form: NEC3 Term Services Contract.

Pricing: C2.1 Pricing Instructions and C2.2 Pricing Schedule (Option A).

Securities: Form of Guarantee (C1.3); Form of Intent to Provide a Performance Guarantee (T2.2-19).

Insurance: Contractor to provide insurance (T2.2-18).

Financial capacity: Three years of audited financial statements required (T2.2-21).

Forecast Rate of Invoicing to be submitted (T2.2-20).

No explicit bid security amount or retention percentage stated in extracted text.

Mandatory compliance documents:

• CSD registration (supplier number and unique registration reference)
• Valid SARS Tax Clearance Certificate with TCS PIN for verification
• Valid B-BBEE Certificate from SANAS-accredited agency, or CIPC B-BBEE Certificate, or sworn affidavit (EMEs/QSEs with ≥51% black ownership)
• Letter of Good Standing with Workmen's Compensation Fund (COIDA) – separate letters for each JV member if new JV
• Not listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act) or Transnet restricted list
• No serious breach of law (including Competition Act) in preceding 5 years (declare on T2.2-14)
• Completed Compulsory Enterprise Questionnaire (CIDB SFU ANNEX G, T2.2-11) with no conflicts of interest
• Signed Service Provider Integrity Pact (T2.2-16) and Supplier Code of Conduct (T2.2-17)
• Non-Disclosure Agreement (T2.2-12)
• Certificate of Acquaintance with Tender Document (T2.2-15)
• Authority to submit tender (T2.2-06)

CIDB: Standard Conditions of Tender per CIDB Standard for Uniformity; Contract Skills Development Goals (CPG) and Indirect Targeting for Enterprise Development apply. No specific CIDB grade stated in extracted text.