Supply and delivery of hydro-boil units, heavy-duty commercial washing machines and dryers — TRANSNET port terminals, cape town

• Closing: 3 November 2026 at 16:00.
• Clarification queries close: 30 October 2026 at 10:00 — email [email protected]. Responses are circulated to all bidders.
• Compulsory briefing or site visit: none. No formal briefing session will be held.
• Bid validity: 90 business days from the closing date.
• Outcome notification: bidders may treat a bid as unsuccessful if no communication is received within 30 days after the validity period expires.

Enquiries

• Name: Rozainne Scheepers
• Email: [email protected]
• Telephone: 021 449 2721
• Facsimile: not applicable

Complaints

• Email: [email protected]
• The SCM Complaints office acknowledges the complaint and issues a complaint form for completion.

Submission

• Method: Transnet e-Tender Submission Portal
• Portal: transnetetenders.azurewebsites.net

Service delivery

• Transnet Port Terminals, Cape Town Terminals, Western Cape

Submission channel

• Method: electronic upload only, via the Transnet e-Tender Submission Portal at transnetetenders.azurewebsites.net (use Google Chrome).
• Register a company profile, log an intent to bid, then upload the response against this RFQ.
• Upload limit: 30 MB per file; multiple uploads permitted.
• Submit at least one day before the closing date; Transnet accepts no liability for bidder-side internet, bandwidth or upload failures.
• Late submissions are not accepted.
• One offer per bidder. A bid submitted through another company's profile is rejected or disqualified, including between holding and subsidiary companies. Joint venture parties may submit through any JV member's profile.

Returnable documents

Mandatory (non-submission disqualifies)

• Pricing completed electronically on the Transnet system.

Used for scoring (non-submission scores zero for that criterion)

• Valid proof of the specific goals claimed in Section 6.

Essential (may be requested later; continued failure may disqualify)

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• Section 5: RFQ Declaration, Certificate of Acquaintance and Breach of Law form — confirms the bidder has read and accepts the RFQ conditions and discloses any serious breach of law in the past 5 years.
• Section 6: Specific Goals Points Claim Form — claims the 20 preference points.
• Section 7: Protection of Personal Information form.
• Master agreement.
• SARS compliance PIN certificate with dates aligned to the CSD report.
• Proof of CSD registration and proof of CIPC registration.
• B-BBEE status level verification certificate or sworn affidavit.
• SBD 4 (Declaration of Interest) and the DPIP/FPPO disclosure.
• Proof of authority to sign, such as a company resolution.

Formatting rules

• All returnable sections must be signed, stamped and dated by the bidder.
• Do not attach or reference other quotations or proposals; any additional conditions must be set out in a covering letter.
• Changes to a submission are not accepted after the closing date and time.

Disqualification risks

• Late lodgement, unsigned or missing mandatory returnable documents, or a bid not materially compliant with the scope.
• Collusion between bidders, or canvassing Transnet officials between closing and award.
• Material deviation from the standard terms and conditions or from the prescribed pricing schedule.

Preference point system: 80/20 (estimated value does not exceed R50 000 000 including all taxes).

Stage 1 — administrative and substantive responsiveness (pass/fail)

• Bid lodged on time.
• All returnable documents and schedules completed and returned by the closing date and time.
• Validity of all returnable documents verified.
• Bid signed by an authorised respondent.
• General and legislative qualification criteria met.
• Bid materially complies with the scope and specification.
• A bid must pass this stage to proceed to scoring.

Stage 2 — weighted scoring out of 100

• Price: 80 points, calculated as Ps = 80 x (1 - (Pt - Pmin) / Pmin), where Pt is the bid price and Pmin the lowest acceptable bid.
• Specific goals: 20 points, allocated as follows:
• B-BBEE Level 1 or 2 contributor: 5 points.
• Company majority owned by black women: 5 points.
• Company majority owned by black youth: 5 points.
• Company majority owned by people with disabilities: 5 points.
• Non-compliant contributor: 0 points.
• No proof of a claimed specific goal means those points are not awarded.
• Final price scores are rounded to two decimal places.

Stage 3 — price negotiation (if applicable)

• Transnet may decline to award where the price is not market related and may negotiate, in sequence, with the highest, then second, then third ranked bidder, or cancel the RFQ.
• Bidders may be asked for a best and final offer.

Stage 4 — award and conclusion of contract

• Preferred bidder notified by Letter of Award; the final contract follows, or acceptance of the Letter of Award together with the RFQ response and standard terms constitutes the contract.

Bid validity: 90 business days from the closing date, excluding the first day and including the last. Bidders may be asked to extend; failing to respond to an extension request before expiry excludes the bidder.

Scope

• Once-off supply and delivery of hydro-boil units, heavy-duty commercial washing machines and heavy-duty commercial dryers.
• End user: Transnet Port Terminals, Cape Town Terminals.
• Detailed specification is contained in Annexure A (Detailed scope of work).

Delivery

• Bidders must state a delivery lead time in days or weeks from the date of the purchase order.
• Failure to deliver within the quoted lead time entitles Transnet to cancel the order and recover the cost of re-quoting or of accepting a less favourable offer.

Contractor obligations

• The successful bidder must comply with all applicable national and local laws and with the Employment Equity Act, including section 53.
• Acceptance may be conditional on the bidder, its personnel and subcontractors obtaining security clearance at CONFIDENTIAL, SECRET or TOP SECRET level, at the bidder's cost, and implementing the security measures the contract requires.
• Proposed contractual terms are reviewed by Transnet Legal Counsel before award; material deviation from the standard terms may disqualify a bid.

• Pricing must be completed electronically on the Transnet eSupplier Portal; a walkthrough is available at https://youtu.be/sHTa468a8PE.
• The delivery lead time from purchase order date must be stated in days or weeks.
• Prices must be quoted in South African Rand and include VAT.
• Bidders must use the prescribed price schedule format; a different format may disqualify the bid.
• Items not specifically priced will not be accepted as disbursements.
• Unconditional discounts are considered at final evaluation; conditional discounts are not.
• Final price scores are rounded to two decimal places.
• If the highest scoring price is not market related, Transnet may negotiate with the highest, then second, then third ranked bidder, and must cancel the RFQ if no market-related price is agreed with the third.
• Incoterms, where applicable, are dealt with in the General Bid Conditions attached on the system.

Pricing

• Pricing must be completed electronically on the Transnet system (eSupplier Portal); a walkthrough is available at https://youtu.be/sHTa468a8PE.
• All prices in South African Rand, inclusive of VAT.
• Pricing must follow the prescribed price schedule exactly; using a different format may disqualify the bid.
• Disbursements not specifically priced are not accepted.
• Discounts are considered only if offered unconditionally.
• Delivery lead time from purchase order date must be stated.
• Incoterms, where applicable, are governed by the General Bid Conditions attached on the system.

Price evaluation

• Price carries 80 of 100 points.
• Final price scores are rounded to two decimal places.
• Transnet may negotiate a market-related price with the highest, second or third ranked bidder, or cancel the RFQ if no market-related price is agreed.

Bid validity

• 90 business days from the closing date.

No bid security, performance guarantee, retention or turnover threshold is stated in this RFQ.

Registration and tax

• CSD registration is mandatory; provide the CSD number. Only foreign suppliers with no locally registered entity are exempt.
• A valid SARS tax compliance status PIN, or a printed TCS certificate, must be submitted. Tax affairs of the successful bidder must be in order or a satisfactory arrangement with SARS in place.
• In a joint venture, consortium or subcontracting arrangement, each party submits its own TCS certificate, PIN or CSD number.
• CIPC registration proof is required.

B-bbee

• A B-BBEE status level verification certificate or a sworn affidavit must be submitted to claim preference points.
• Certificates must be issued by a SANAS-accredited verification agency, a registered auditor, or an accounting officer under the Close Corporations Act.
• Preference points: Level 1 or 2 = 5 points; majority black-women owned = 5; majority black-youth owned = 5; majority owned by people with disabilities = 5; non-compliant = 0.
• No proof submitted means no points claimed.

Declarations

• SBD 4 (Declaration of Interest): discloses state employment or connections of directors, shareholders or controlling persons, and interests in related enterprises.
• Section 5 declaration: confirms acquaintance with the General Bid Conditions, Master Agreement, Supplier Integrity Pact and Non-Disclosure Agreement, and discloses any serious breach of law in the preceding 5 years.
• DPIP/FPPO disclosure: bidders must declare any commercial relationship with a Domestic Prominent Influential Person or Foreign Prominent Public Official.
• Section 7: Protection of Personal Information consent form.

Exclusion

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• False declarations may lead to rejection, contract cancellation and restriction from public sector business for up to 10 years.
• Collusion results in automatic disqualification and a period of exclusion from doing business with organs of state.
• Returnable documents must remain valid for the contract duration; failure to renew entitles Transnet to terminate immediately.

• Transnet may request information on the bidder's Environmental, Social and Governance standing at any stage of the procurement or contracting process.
• ESG information is kept for record and analysis only; it is not scored and does not disqualify a bidder.

• The quotation, any covering letter and subsequent correspondence, together with Transnet's acceptance, form a binding contract.
• Standard RFQ Terms and Conditions for the Supply of Goods or Services, the Master Agreement, the Supplier Integrity Pact and the Non-Disclosure Agreement apply.
• Returnable documents must stay valid for the whole contract term; if renewals are not provided when due, Transnet may terminate immediately without liability and claim damages.
• The successful bidder must complete a Supplier Declaration Form for registration on the Transnet vendor master database.
• Transnet may modify the scope, award only part of the goods, split the award between suppliers, cancel the RFQ, verify submitted information, call for audited financial statements, or award to the next ranked bidder if the preferred bidder does not sign or commence.
• A contract awarded on incorrect information may be cancelled and the supplier referred to National Treasury for listing on the Database of Restricted Suppliers for up to 10 years.
• Transnet may publish contract details in line with JSE Debt Listing Requirements and may publish contracts concluded with DPIPs or FPPOs.
• Bidders must disclose any unacceptable terms and propose alternatives on company letterhead; Transnet Legal Counsel decides whether the alternatives are acceptable.

The RFQ uses the 80/20 preference point system.

Price scoring (80 points)

• Formula: Ps = 80 x (1 - (Pt - Pmin) / Pmin), where Ps is the score for the bid under consideration, Pt its price, and Pmin the price of the lowest acceptable bid.
• Price must be entered electronically on the Transnet system.

Specific goals scoring (20 points)

• B-BBEE Level 1 or 2 contributor: 5 points.
• Majority black-women owned: 5 points.
• Majority black-youth owned: 5 points.
• Majority owned by people with disabilities: 5 points.
• Non-compliant contributor: 0 points.
• Points are awarded only where the bidder submits valid supporting evidence with the bid.