Provision of two industrial road sweeper vehicles for a two-month service lease agreement

Formal briefing: Not applicable.

Enquiries (bidding procedure and technical):

• Contact: Ndumiso Dlamini
• Email: [email protected]
• Telephone: 035 905 2092

Queries before closing must be submitted on the portal and to the above email before 15:00 on 26/10/2026.

Unsuccessful bidders may request reasons via the SBD1 contact person.

Submission method: electronic upload to the Transnet e-Tender Submission Portal at transnetetenders.azurewebsites.net (use Google Chrome).

• Bidders must register on the portal, log intent to respond, and upload bid documents against the RFQ.
• Upload limit: 30 MB per upload; multiple uploads permitted.
• Submit at least a day before closing to avoid internet/bandwidth issues; Transnet not liable for technical challenges.
• No late submissions accepted.

Returnable documents (all must be signed, stamped and dated):

• Section 1: SBD1 Form (mandatory) – bidder details and tax compliance particulars.
• Section 4: Quotation Form (mandatory) – priced offer.
• Section 5: Certificate of Acquaintance with RFQ Documents – confirms acceptance of all RFQ terms.
• Section 6: RFQ Declaration and Breach of Law Form – includes SBD4 declaration of interest and breach-of-law disclosure.
• Section 7: Specific Goals Points Claim Form – claims preference points.
• Technical submission/questionnaire covering experience, operators' qualifications, equipment availability, geographic location.
• Valid B-BBEE certificate or sworn affidavit.
• Proof of evidence for Specific Goals.
• DPIP/FPPO disclosure form.

Disqualification risks:

• Missing any mandatory returnable document at closing.
• Late submission.
• Unsigned or unstamped returnable sections.
• Deviation from the prescribed pricing schedule.
• False declarations (SBD4, breach of law) – may lead to disqualification and restriction.

Evaluation stages:

1. Administrative responsiveness – bid lodged on time, all returnable documents present and valid, signed by authorised respondent.
2. Substantive responsiveness – meets general/legislative criteria, priced offer included, materially complies with scope, COIDA letter of good standing provided.
3. Technical/functional threshold – minimum qualifying score 70/100.
4. Price and specific goals weighted scoring (80/20).
5. Post-tender negotiation (if price not market-related).
6. Objective criteria (if applicable).
7. Award and contract conclusion.

Technical criteria (total 100 points):

• Experience (30): 3 traceable purchase orders (not older than 12 months) + 3 reference letters = 30; 2 = 15; 1 = 0. Reference letters must be on client letterhead with project title, date, contact details, recommendation paragraph.
• Operators' qualifications (20): 2 operator certificates + valid driver's licences = 20; 1 = 15; none = 0.
• Equipment availability & reliability (20): proof of ownership/lease for the required period + service/maintenance history on company letterhead signed by qualified mechanic, indicating hours and spares changed = 20; failure = 0.
• Geographic location (30): stamped letter from local chief confirming citizenship and operation within radius from Richards Bay Transnet Port Terminals; within 50 km = 30; 51–100 km = 10; over 101 km = 0. Proof may include title deed, office lease, municipal bill. Letter must be stamped, dated, not older than 3 months.

Price (80 points): scored comparatively using formula Ps = 80 x (1 - (Pt - Pmin)/Pmin).

Specific goals (20 points): B-BBEE Level 1 or 2 = 10 points; +50% Black Youth Owned = 10 points; non-compliant or Level 3–8 = 0.

Minimum qualifying score: 70/100 (technical).

Final scores rounded to 2 decimal places.

Post-tender negotiations may be held sequentially with highest, then 2nd and 3rd ranked bidders if price not market-related.

Objective criteria may justify award to another bidder (skills transfer, ROI, supplier rotation, due diligence).

Scope: Provision of two (2) industrial road sweeper vehicles for a two (2) month service for Transnet Port Terminals (Richards Bay).

• Detailed scope in Annexure A: Scope of Work.
• Pricing unit: per hour, quantity 2, for 2 months.
• Delivery basis: delivered nominated destination.
• Operators must hold valid driver's licences and certificates to operate industrial sweepers.
• Equipment must be available for the full contract period, with proof of ownership/lease and service history.

Experience (30 points): 3 traceable purchase orders (not older than 12 months) + 3 reference letters confirming supply of industrial sweepers/cleaning services = 30; 2 = 15; 1 = 0. Reference letters must be on client letterhead with project title, date, contact details, recommendation paragraph.

Operators (20 points): 2 operator certificates + valid driver's licences = 20; 1 = 15; none = 0.

Equipment (20 points): proof of ownership/lease for required period + service history on company letterhead signed by qualified mechanic, indicating hours and spares changed = 20; failure = 0.

Geographic (30 points): stamped chief's letter confirming citizenship and operation within radius from Richards Bay; within 50 km = 30; 51–100 km = 10; over 101 km = 0. Proof: title deed, office lease, municipal bill.

Price schedule: Item 1 – 2x Industrial Sweepers, unit Hour, quantity 2, rate per hour (ZAR), total for 2 months.

• Prices inclusive of VAT, quoted on delivered nominated destination basis.
• VAT 15% shown separately.
• Unconditional discounts only.
• Delivery lead-time from purchase order required.
• Deviation from schedule may disqualify.
• Disbursements not priced not accepted.
• Transnet may negotiate market-related price; may cancel if not agreed.

Pricing format: fixed hourly rate per sweeper, quoted in ZAR inclusive of VAT.

• Price schedule: Item 1 – 2x Industrial Sweepers, unit Hour, quantity 2, rate per hour, total for 2 months.
• VAT 15% (if applicable) shown separately.
• Unconditional discounts only considered in final evaluation.
• All prices inclusive of VAT; disbursements not priced will not be accepted.
• Deviation from the price schedule may disqualify the bid.
• Delivery lead-time from purchase order must be stated.
• Transnet may negotiate a market-related price if the highest-scoring bid is not market-related; may cancel if no agreement.
• No bid security, bond, or guarantee requirements stated.

Pre-qualification:

• CSD registration: mandatory on National Treasury's Central Supplier Database (secure.csd.gov.za); business not awarded to unregistered bidders (foreign suppliers with no local entity exempt).
• Tax compliance: valid SARS Tax Compliance Status PIN or printed TCS certificate; CSD number if no TCS. Consortia/JV/sub-contractors each submit separate TCS/PIN/CSD.
• COIDA: valid Letter of Good Standing for Compensation for Occupational Injuries and Diseases Act, 1993.
• B-BBEE: valid certificate or sworn affidavit per DTIC guidelines.
• Employment Equity Act compliance (including Section 53).
• Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET) at successful bidder's cost.
• Legal compliance with all national and local laws.

Specific goals (80/20 system):

• B-BBEE Level 1 or 2: 10 points; +50% Black Youth Owned: 10 points; non-compliant or Level 3–8: 0 points.
• Proof: B-BBEE certificate / sworn affidavit / CIPC certificate; consolidated scorecard for JVs.
• Sub-contracting more than 25% of contract value to an enterprise with lower B-BBEE status not allowed unless sub-contractor is an EME with capability.

Returnable forms:

• SBD1, SBD4 (in Section 6), Certificate of Acquaintance, RFQ Declaration and Breach of Law, Specific Goals Claim Form.
• DPIP/FPPO disclosure required.

Specific goals (80/20): B-BBEE Level 1 or 2 = 10 points; +50% Black Youth Owned = 10 points; non-compliant or Level 3–8 = 0.

• Proof: B-BBEE certificate / sworn affidavit / CIPC certificate; consolidated scorecard for JVs.
• Sub-contracting >25% of contract value to lower B-BBEE entity not allowed unless EME with capability.
• Successful bidder must maintain B-BBEE validity for contract duration.

COIDA compliance required: valid Letter of Good Standing.

• Security clearance may be required for personnel and subcontractors (CONFIDENTIAL/SECRET/TOP SECRET).
• No other specific OHS requirements stated.

Validity period: 180 days from closing date; may be extended on same terms if evaluation not finalised.

• Successful bidder must keep all returnable documents valid for contract duration; failure to renew may lead to immediate termination.
• Proposal terms subject to review by Transnet Legal Counsel before award.
• Contract concluded on acceptance of Letter of Award.
• Transnet may cancel contract and request restriction on Database of Restricted Suppliers (up to 10 years) for incorrect information.

JSE Debt Listing disclosure: Transnet may disclose contract details (company name, value, duration).

• DPIP/FPPO: Transnet must assess counterparty status; bidders must disclose any commercial relationship.
• No canvassing of Transnet employees between closing and award.
• Collusion leads to disqualification and restriction.
• Changes to quotation after closing not considered.
• Transnet may split award, cancel, or reject non-conforming bids.

Eligibility: CSD registration, tax compliance (TCS PIN or CSD number), COIDA letter, B-BBEE certificate/affidavit, Employment Equity compliance.

• Foreign suppliers: must answer questionnaire; if no RSA presence, CSD/TCS not required.
• Security clearance may be required.
• All returnable documents must be signed, stamped, dated.

Staged evaluation: responsiveness, technical threshold (70/100), price (80) + specific goals (20), post-tender negotiation, award.

• Technical criteria: Experience 30, Operators 20, Equipment 20, Geographic 30.
• Price scored comparatively; specific goals per TPPP.
• Objective criteria may justify award to another bidder.