Supply, delivery and installation of standby diesel generators at south gauteng train stations (6-Month contract)

Closing date: 12 November 2026 at 10:00 (from tender record).

No briefing, site visit, or clarification deadlines are stated in the document.

No named contacts (name, email, telephone) or submission/ delivery addresses are stated in the document.

User department: PRASA Facilities (SGR)

Submission method and address are not stated in the extracted document.

Returnable forms and documents (all must be completed and submitted with the bid):

• Completed pricing schedule in the prescribed Bill of Quantities format; deviation may lead to the bid being declared non-responsive.
• Proof of CIDB grade 3 ME or higher (mandatory; failure to submit results in automatic disqualification).
• Proof of ECB registration and an accredited person in the contractor's employment (per Electrical Installation Regulations of OHS Act 85/1993, clause 5).
• Completed contractor safety file as per the Annexure 1 checklist, including a valid Letter of Good Standing, medical fitness certificates, statutory appointments, and proof of third-party liability cover.

Disqualification risks:

• Missing any of the above mandatory documents.
• Not submitting pricing strictly in the specified format.
• Bids received after the closing time (regardless of reason).

Evaluation stages are not fully described in the extracted document.

Pre-qualification requirements (mandatory):

• CIDB grade 3 ME or higher.
• ECB registration (Electrical Installation Regulations, OHS Act 85/1993) and employment of an accredited person.
• Proof of the above must be submitted.

Pricing requirements:

• Prices must be quoted in South African Rand, inclusive of all applicable taxes.
• The price offer must be firm and clearly indicate its basis.
• Pricing must follow the prescribed Bill of Quantities format; deviations may render the bid non-responsive.
• PRASA is not obligated to appoint the lowest bidder.

Scope of work: Supply, deliver and install standby diesel generators at various train stations in the South Gauteng region over a 6-month period.

Required activities per station:

• Supply and install 80kVA or 30kVA standby generators (as per Bill of Quantities).
• Commission installed generators.
• Issue Certificate of Compliance (COC) for complete installations.
• Install palisade or clearview fencing and gate around the generator as a cage.
• Install fire extinguishers in the generator cage with a fire extinguisher cabinet.
• Construct reinforced concrete plinths.
• Demolish existing equipment and transport it to a nearby PRASA electrical depot.

Standards and references:

• SANS 10142-1
• SANS 8528
• Occupational Health and Safety Act
• Applicable municipal and Eskom/NRS requirements

Generator specifications (typical for 80kVA units):

• 80kVA prime / 88kVA standby, three phase, 230/400V @ 50Hz, 1500rpm
• Four-cylinder 4-4.5l turbocharged engine
• Silent canopy with lockable doors
• Automatic changeover (ATS), maintenance-free batteries, trickle charger
• H-specification insulation, brushless alternator with AVR
• High-temperature and oil pressure sensors
• Digital controller with auto/manual start
• One year / 1000 hour warranty
• Dimensions (80kVA): 2450mm long x 1110mm wide x 1750mm high; dry weight 1380kg

Generator specifications (typical for 30kVA units):

• 30kVA prime / 34kVA standby, three phase, 230/400V @ 50Hz, 1500rpm
• Four-cylinder 3.2l SDEC diesel engine
• Sound-attenuated canopy with lockable doors
• Automatic changeover (ATS), maintenance-free batteries, trickle charger
• H-specification insulation, brushless alternator with AVR
• High-temperature and oil pressure sensors
• Digital controller with auto/manual start
• One year / 1000 hour warranty
• Dimensions (30kVA): 2100mm long x 950mm wide x 1360mm high; dry weight 790kg

Locations and quantities (per Bill of Quantities):

• Randfontein Station: 1 x 80kVA
• Roodepoort Station: 1 x 30kVA
• Maraisburg Station: 1 x 80kVA
• Inhlanzane Station: 1 x 80kVA
• Merafe Station: 1 x 80kVA
• Lenz Station: 1 x 80kVA
• New Canada CTC: 1 x 30kVA
• Ravensklip Station: 1 x 30kVA
• Germiston Station: 1 x 80kVA

Additional work per station includes:

• Palisade/clearview fencing and gate with security locks
• 4.5kg CO2 and DCP fire extinguishers (with steel cabinet)
• SWA armoured copper cable (35mm², 50mm², or 70mm² depending on station)
• Trenching and backfilling
• 110mm sleeves
• Concrete plinth: 2750 x 1410 x 241mm, 25MPa reinforced
• Removal and reinstatement of paving bricks (at some stations)
• Asphalt backfilling (at Roodepoort and New Canada)

Other requirements:

• Contractor must be able to work on more than one site at any given time.
• All materials must be SABS approved and sourced from reputable suppliers.
• Photos of before/during/after work must be provided with each claim.
• Handover of each portion of work after testing and commissioning, to the satisfaction of the Project Manager.

Compliance:

• Non-conformance reports (NCR) must be returned within 10 working days.
• All components, once tested and certified, must be issued a compliance certificate.
• All components must have a quality assurance label showing organisation name, date, and tester.
• All components must be SABS approved.

Quality of work:

• Work with poor workmanship will not be signed off; PRASA may hold payments until satisfied.

Testing and certification:

• COCs issued on completion of all new work at no cost to PRASA.
• COCs for existing installations to be priced at prescribed set rate.

Warranty: generators carry a one year / 1000 hour warranty.

Pricing requirements:

• Prices in ZAR, inclusive of all taxes.
• Firm prices for contract duration.
• Bill of Quantities must be used; deviations may lead to non-responsiveness.
• Cost breakdown required.
• Price escalation basis/formula not applicable (fixed prices).
• Preliminary & Generals and Health & Safety must be inclusive of all stations.

Payment and retention:

• Payment after inspection and testing; rejected work not paid until rectified.
• 10% retention under JBCC.

BoQ structure: Bill No. 1 Preliminaries, followed by station-specific sections with quantities and rates; subtotal plus 15% VAT in final summary.

Pricing format:

• Prices in South African Rand, inclusive of all applicable taxes.
• Firm prices for the contract duration (no escalation).
• Bill of Quantities must be completed in the prescribed format; deviation may lead to non-responsiveness.
• Cost breakdown must be indicated.
• Preliminary & General and Health & Safety costs must be inclusive across all stations.
• PRASA is not obligated to appoint the lowest bidder.

Retention:

• 10% retention applies as per the JBCC contract.

Payment:

• Invoices submitted to finance after inspection and testing of completed work; rejected or incomplete work will not be paid until rectified.

Penalties:

• Failure to deliver on or before the agreed date: 3% per day penalty on total PO value, capped at 10% of total PO value.
• PRASA may test products at any time; contractor liable for costs of deviations causing damages or downtime.

Mandatory pre-qualification:

• CIDB grade 3 ME or higher (submit proof; otherwise automatic disqualification).

Electrical compliance:

• Contract must be registered with the ECB as per Electrical Installation Regulations of OHS Act 85/1993, clause 5.
• Contractor must employ or be an accredited person; proof required.

Safety:

• No work without approved Safety File and valid signed site access certificate.
• All site personnel must attend safety induction training; proof to be submitted to Project Manager.
• Contractor safety file must meet Annexure 1 checklist, including: valid Letter of Good Standing, medical fitness certificates from an Occupational Health Practitioner, risk assessments (covering COVID-19), statutory appointments, PPE records, third-party liability cover.

Quality and materials:

• All components must be SABS approved.
• Quality assurance label on each component indicating organisation, date, and tester.
• Compliance certificates issued on completion of all new work at no cost to PRASA; existing installations priced at prescribed set rate.

General:

• Contractor must have capacity to work on more than one site simultaneously.
• All removed material to be returned to PRASA-CRES unless otherwise stated.
• Personnel performing or overseeing works must be trade-qualified.

OHS requirements:

• All work performed in accordance with the Occupational Health and Safety Act and prescribed legal prescripts.
• No work without approved Safety File and valid signed site access certificate.
• All personnel must attend safety induction training; proof submitted to Project Manager.
• Contractor must supply all materials; materials must be SABS approved.
• Contractor must provide on-site security for personnel and materials.

Safety file (per Annexure 1 checklist) must include:

• Scope, duration, DOL notifications, valid Letter of Good Standing
• Employee list with IDs/passports, medical fitness certificates from Occupational Health Practitioner
• Approved organisational structure, SHE policy and plan
• Risk assessments including COVID-19 related risks
• Statutory appointments, tool inspections, PPE records, toolbox talks
• Equipment maintenance records, chemical MSDSs, excavation/scaffolding plans (if applicable)
• Declaration of subcontractors, proof of third-party liability cover
• Site access approval required from PRASA Cres before work starts.

The only environmental-related requirement is that risk assessments must cover COVID-19 related risks and mitigation measures. No other environmental or sustainability requirements are stated.

The contract will be governed by the JBCC Series 2000 Principal Building Agreement (July 2007 edition 5.0), with preliminary terms incorporated.

Contract period: 6 months.

Prices are fixed for the duration.

A service level agreement (SLA) will be signed with PRASA; monthly performance meetings will cover progress, reporting, invoicing, payments, site challenges, health and safety, and quality.

Penalties: 3% per day on PO value for late delivery, capped at 10%.

Retention: 10% as per JBCC.

Payment: after inspection and testing; rejected work not paid until rectified.

Security: contractor must provide on-site security for personnel and materials until handover.

Handover: each portion of work handed over after testing and commissioning, per PRASA documentation.

Demolition: contractor responsible for demolition and transport of existing equipment to a nearby PRASA electrical depot.

No additional evaluation criteria are stated beyond the pre-qualification requirements (CIDB grade 3 ME or higher, ECB registration, accredited person) and pricing compliance. PRASA is not obligated to appoint the lowest bidder.