Alien & invasive vegetation monitoring and eradication – king phalo airport tender (eastern cape)

Closing date: 5 November 2026 (from tender record). No other dates (briefing, site visit, clarification deadlines) are stated in the document.

Service Manager: Mr. Samkelo Luyenge (King Phalo Airport).

Employer address: Airports Company South Africa, King Phalo Airport, 66 Settlersway, Greenfields, East London, 5201.

No email or telephone contacts are provided in the document.

Returnable documents:

• Completed and signed Form of Offer and Acceptance (Part C1.1), including the offered total price inclusive of VAT.
• Completed Schedule of Deviations (if any).
• Completed Contract Data Part Two (C1.2b) with contractor details and key personnel CVs appended.
• Signed Occupational Health and Safety Agreement (C1.3) in terms of Section 37(2) of the OHS Act.
• Completed Activity Schedule (Part C2) with lump sum prices for each activity.
• Proof of aviation liability insurance cover of at least R300,000.
• Valid B-BBEE certificate and tax clearance certificate (annual submission required).

Submission method: Not stated in the document. Closing time: Not stated in the document.

Evaluation criteria are not stated in the document. The tender is a Request for Quotation under the NEC3 Term Service Contract; no scoring split or minimum qualifying score is provided.

Scope of work:

• Inspect the site and compile a maintenance programme to control and/or eradicate all Alien and Invasive Species (AIS) within King Phalo Airport (KPA). The programme must be easily implementable by KPA staff after the contract ends.
• Ensure alien plants do not become dominant within the premises.
• Control the dispersal and encroachment of alien and invasive species.
• Promote re-establishment of natural indigenous species and prevent re-establishment of AIS.
• Clear vegetation consisting of a mixture of alien invasive and natural/endemic vegetation.
• Clear indigenous vegetation that are declared obstacles.
• Provide Material Safety Data Sheets (MSDS) for all chemicals used on site.
• Herbicide Applicators/Pest Control Operators (PCOs) must hold a valid certificate from Agriculture, Forestry and Fisheries – P Number.

Identified species (December 2017 survey): Lantana camara, Cestrum laevigatum, Solanum mauritianum, Ricinus communis, Acacia mearnsii, Acacia longifolia, Acacia saligna, Acacia cyclops, Psidium guajava, Eucalyptus sp., Melia azedarach, Grevillea robusta. Potential species include Datura stramonium, Pennisetum clandestinum, Cirsium vulgare, Nicotiana glauca, Pinus pinaster, Sesbania punicea, Senna didymobotrya, Jacaranda mimosifolia.

Control methods: mechanical (hand pulling, ring barking, frill, fell and cut stump treatment), chemical (basal stem treatment, foliar sprays, frilling), and integrated. Biological control is not feasible for this site.

Programme phases (per Working for Water guidelines): initial control, follow-up control (annual), and maintenance control (ongoing annual monitoring).

Activity schedule quantities (Year 1):

• Priority Area 1: 6,388.9 m²
• Priority Area 2: 180.6 m²
• Priority Area 3: 5,000 m²
• Extra Over Items: 55.6 m²
• Airport permits & parking fees (once off): R50,000.00

Key personnel requirements:

• Staff must be in permanent employ of the company.
• Properly trained in the category of work required.
• Medically fit to execute duties.
• Must have first aid skills and be competent in the scope of works.
• Demonstrate understanding of environmental regulations (ISO 14000) and OHS Act for chemical substances.
• Able to speak, write and read English.
• No previous criminal records.

Approach to alien and invasive vegetation monitoring and eradication:

• Inspect the site and compile a maintenance programme to control/eradicate all AIS within King Phalo Airport.
• Ensure alien plants do not become dominant.
• Control dispersal and encroachment of AIS.
• Promote re-establishment of natural indigenous species and prevent re-establishment of AIS.
• Clear vegetation (mixture of alien invasive and natural/endemic).
• Clear indigenous vegetation that are declared obstacles.
• Provide MSDS for all chemicals used.
• Herbicide Applicators/PCOs must hold valid certificate (P Number).

Control methods: mechanical, chemical, integrated. Biological not feasible.

Programme phases: initial control, follow-up control (annual), maintenance control (ongoing annual monitoring).

Key personnel requirements:

• CVs of key people must be appended to the tender schedule.
• Staff must be in permanent employ of the company.
• Properly trained in the category of work required.
• Medically fit to execute duties.
• Must have first aid skills.
• Competent in the scope of works.
• Demonstrate understanding and working experience of environmental regulations (ISO 14000) and OHS Act for chemical substances.
• Able to speak, write and read English.
• Good behaviour, no previous criminal records.
• Proof of previous experience in the field required.

Pricing is based on an Activity Schedule (Part C2).

Key rules:

• Lump sum price for each activity; no other items measured.
• Prices VAT exclusive and cover all risks, liabilities, obligations, profit, expenses, costs, bonuses, allowances, etc.
• Payment only when activity is complete.
• Supply and installation costs included in price.
• No alterations to original text allowed.
• Variations measured and priced at Activity Schedule rates.
• Day work items provisional.
• Contract values adjusted by CPI at contract anniversary; use 6% CPI for comparison.

Activity Schedule items (Year 1):

• Insurance (ACSA required): 12 months
• Priority Area 1: 6,388.9 m²
• Priority Area 2: 180.6 m²
• Priority Area 3: 5,000 m²
• Extra Over Items: 55.6 m²
• Airport permits & parking fees (once off): R50,000.00
• Health & Safety File: yearly
• Subtotal Year 1 (excl. VAT)
• Subtotal Year 2 (12 months + price escalation)
• Subtotal Year 3 (12 months + price escalation)

Pricing format:

• Activity Schedule (Part C2) with a lump sum price for each activity. No other items will be measured.
• Prices must be VAT exclusive and cover all general risks, liabilities, obligations, profit, expenses, costs, bonuses, allowances, etc.
• Payment is made for each activity only when complete.
• Supply and installation costs must be fully included in the price.
• Day work items are provisional and payable only on written order.
• No alterations to the original text of the pricing schedule are allowed.
• Variations will be measured and priced at rates in the Activity Schedule.

Payment terms:

• Assessment interval: 15th day of each successive month.
• Payment period: 30 days.
• Interest rate: prime lending rate of Nedbank Bank.

Price adjustment:

• Contract values adjusted according to CPI at contract anniversary; for comparison, 6% CPI should be used.

Insurance:

• Aviation liability insurance cover with indemnity limit not less than R300,000.
• Proof of insurance to be submitted to ACSA before work starts and annually for the duration of the project.

Other:

• Contractor must provide bonds, guarantees, and proof of insurance within two weeks of receiving the completed agreement.

B-bbee:

• Annual submission of a compliant B-BBEE certificate is required. Failure is a material breach and may lead to contract cancellation.

Tax:

• Annual submission of a valid tax clearance certificate is required. Failure is a material breach and may lead to contract cancellation.

Occupational Health and Safety:

• Must conclude an OHS Agreement in terms of Section 37(2) of the OHS Act and Construction Regulation 5.1(k) before work commences.
• Must comply with the COID Act; provide a letter confirming good standing with the Compensation Fund or Licensed Insurer before starting work.
• Must submit a fully detailed Safety File before commencing work.
• Must provide full PPE for employees.
• Must submit all safety documentation, including the written Construction Manager appointment (Construction Regulation 8), 7 days before work commences.

Insurance:

• Public Liability Insurance as required by the contract.
• Aviation liability insurance cover of at least R300,000.

Key personnel:

• CVs of key people must be appended to the tender schedule.

Other:

• Contractor must be registered with CSD (not explicitly stated, but implied by standard requirements).

OHS Agreement required under Section 37(2) of the OHS Act and Construction Regulation 5.1(k).

Mandatary (contractor) must:

• Ensure all work is under close supervision of trained employees.
• Assign responsibility under Section 16(1) of OHS Act; forward any Section 16(2) assignment to Client.
• Familiarise self and employees with OHS Act requirements.
• Perform baseline risk assessment by a competent person before work commences.
• Appoint competent persons trained on OHS aspects.
• Enforce OHS discipline.
• Issue and ensure wearing of PPE.
• Provide written safe working procedures and ensure employees are conversant.
• Not use unsafe equipment/machinery.
• Report all incidents/accidents to Provincial Director: Department of Labour and to Client.
• Not use Client's machinery/articles/substances/plant/PPE without prior written approval.
• Obtain permits before work requiring them.
• Prohibit alcohol or intoxicating substances on premises.
• Cooperate with Client's OHS inquiries.

Insurance:

• COID coverage for all employees; letter of good standing with Compensation Fund or Licensed Insurer required before work starts.
• Public Liability Insurance as required.

Documentation:

• Submit safety file before commencing work.
• Submit all safety documentation including Construction Manager appointment (Construction Regulation 8) 7 days before work commences.

Only a duly authorised Section 16.2 appointee may sign the OHS Agreement. No work may commence until the agreement is signed and received by Client. Non-compliance may lead to immediate cancellation of contract.

Alien and Invasive Species (AIS) management at King Phalo Airport.

Identified species (December 2017):

• Category 1b (declared weeds): Lantana camara, Cestrum laevigatum, Solanum mauritianum, Acacia longifolia, and potential species Datura stramonium, Pennisetum clandestinum, Cirsium vulgare, Nicotiana glauca, Sesbania punicea, Senna didymobotrya.
• Category 2 (declared invaders): Ricinus communis, Acacia mearnsii, Acacia saligna, Acacia cyclops, Psidium guajava, Eucalyptus sp., Pinus pinaster.
• Category 3 (declared invaders): Melia azedarach, Grevillea robusta, Jacaranda mimosifolia.

Management requirements under NEMBA:

• Category 1a: compulsory eradication.
• Category 1b: compulsory control as part of invasive species control programme.
• Category 2: regulated by area; permits required for restricted activities; must not spread outside specified area.
• Category 3: regulated by activity; permits required for restricted activities; species in riparian zones treated as Category 1b.

Control methods: mechanical (hand pulling, ring barking, frill, fell and cut stump treatment), chemical (basal stem treatment, foliar sprays, frilling), and integrated. Biological control not feasible.

Programme phases: initial control, follow-up control (annual), maintenance control (ongoing annual monitoring).

Contract type: NEC3 Term Service Contract (April 2013) with main Option A (priced contract with price list), dispute resolution Option W1, and secondary Options X1 (price adjustment for inflation), X2 (changes in law), X17 (low service damages), X18 (limitation of liability), X19 (task order), and Z (additional conditions).

Governing law: Republic of South Africa. Language: English.

Period for reply: 7 calendar days.

Contractor's Plan: to be provided within 14 calendar days from Contract Date.

Starting date: on signing of the contract by both parties. Service period: three (3) years from starting date.

Payment: assessment on 15th day of each month; payment within 30 days; interest at Nedbank prime rate.

Limitation of liability: Neither party liable for indirect or consequential loss. Contractor's liability for loss/damage to Employer's property limited to total of Prices. Contractor's total liability limited to total of Prices. Employer's liability to Contractor for indirect/consequential loss limited to R0.00.

Additional Z clauses:

• Z1: Entire agreement; no waiver unless in writing.
• Z2: Service must be fit for intended purpose.
• Z5: Termination if business rescue proceedings initiated.
• Z7: Limitation of liability as amended.
• Z8: No cession/delegation/assignment without written consent.
• Z9: Joint and several liability for JV/consortium; notify key person within 1 week of Contract Date.
• Z10: Anti-corruption and ethics compliance.
• Z11: Confidentiality; images require prior written consent.
• Z12: Employer's step-in rights if default not remedied within 2 weeks.
• Z13: Equipment free of liens.
• Z14: IP rights; licence to Employer.
• Z15: Dispute resolution via adjudicator/arbitrator from panel.
• Z16: Compensation event notification period reduced to four weeks.
• Z17: Annual B-BBEE and tax clearance certificates required.
• Z18: Employer consent required for changes to design/scope/service info of 5% or more, or completion date extension over 30 days.
• Z19: OHS Act delegation.

Dispute resolution: Adjudicator appointed from panel; nominating body is Chairman of Johannesburg Advocate's Bar Council. Arbitration under Rules for the Conduct of Arbitrations 2013 Edition, 7th Edition, published by The Association of Arbitrators (Southern Africa). Place: Johannesburg, South Africa.