RFQ: monthly monitoring of existing dlms 3-Phase 4-Wire online smart electrical metering for 36 months at automotive supplier park, rosslyn, pretoria

The GPG Integrity Pact for Businesses is a pre-contract agreement that forms part of the tender pack. It commits the Gauteng Provincial Government and the bidder to fair, transparent dealings free of corruption before, during and after the contract. The bidder's CEO or an authorised representative signs it, and a bid submitted without the signed pact is disqualified. Both parties must comply with provincial, national, continental and international fair-competition and anti-corruption law, protect confidential information, and uphold ethical conduct and the reputation of government. GPG officials act under Treasury Regulation 16A.81 and may not solicit or accept any benefit from bidders.

Integrity and ethics reporting channels (for reporting attempted or completed breaches of the pact)

• Gauteng Ethics Hotline — toll-free: 080 1111 633
• Gauteng Ethics Hotline — SMS call-back: 49017
• Gauteng Ethics Hotline — email: [email protected]
• Gauteng Ethics Hotline — fax: 086 726 1681
• Gauteng Ethics Hotline — website: www.thehotline.co.za
• National Anti-Corruption Hotline — toll-free: 0800 701 701
• National Anti-Corruption Hotline — email: [email protected]
• National Anti-Corruption Hotline — fax: 0800 204 965
• National Anti-Corruption Hotline — website: www.publicservicecorruptionhotline.org.za

Postal address (Gauteng Ethics Hotline)

Chief Directorate: Integrity Management

Private Bag X61

Marshalltown

2001

Walk-in address (Gauteng Ethics Hotline)

Office of the Premier

55 Marshall Street

Marshalltown

Johannesburg

2001

Postal address (National Anti-Corruption Hotline)

Public Service Commission

Private Bag X121

Pretoria

0001

Walk-in address (National Anti-Corruption Hotline)

Gauteng Provincial Office

Public Service Commission

Schreiner Chambers, 6th Floor

94 Pritchard Street

Johannesburg

Returnable document

• GPG Integrity Pact for Businesses (Annexure A): must be signed by the bidder's CEO or an authorised representative and submitted with the bid. A bid submitted without a signed pact is disqualified.
• The signed pact remains in force for the duration of the tender process and until the contract is completed to the satisfaction of both parties.

Disqualification risks

• Omitting the signed Integrity Pact from the bid submission.
• Providing false information in the pact.

Integrity Pact obligations

• No bribe, gift, commission, fee, brokerage or other inducement may be offered to a GPG official or anyone connected to the contract in exchange for an advantage in the bidding, evaluation, contracting or implementation stages.
• No collusion or undisclosed agreement with competing bidders on prices, specifications, certifications, subcontracts or the submission of bids.
• Any payment made, committed to, or intended for agents, brokers or other intermediaries in connection with the award must be disclosed with the bid.
• Where work is subcontracted, the principal contractor must ensure the subcontractor adopts the Integrity Pact.
• Confidential information received through the relationship may not be shared without authorisation.
• Both parties must comply with all applicable environmental, health and safety regulations.

Eligibility warranties

• No court conviction for fraud or corruption in procurement or tendering processes.
• No court conviction for theft or extortion.
• Not listed on National Treasury's database of Restricted Suppliers or Register of Tender Defaulters.

Conflict of interest

• Any conflict of interest must be declared on the prescribed form.
• The bidder may not lend or borrow money, or enter into any monetary dealings, with a member of the tender committee or a GPG official; doing so entitles GPG to cancel the contract and all other contracts held by the bidder.

Both parties to the Integrity Pact must comply with all applicable environmental, health and safety regulations.

Sanctions

• Immediate cancellation of pre-contract negotiations or of the contract, recovery of sums already paid, and liquidated damages equal to the contract value.
• Referral of the bidder to National Treasury for listing on the tender defaulters database.

Conflict of interest

• Conflicts of interest must be declared on the prescribed form.
• The bidder may not lend or borrow money, or enter into monetary dealings, with tender committee members or GPG officials; doing so entitles GPG to rescind the contract and all other contracts with the bidder.

Legal actions and validity

• Actions under the pact do not limit any other civil or criminal legal action available under the law.
• The pact remains valid if any individual provision is found invalid; the parties will work towards their original intention.

Integrity Pact (Annexure A)

• A pre-contract agreement between the Gauteng Provincial Government and the bidder, signed by the bidder's CEO or authorised representative and submitted with the bid; an unsigned pact disqualifies the bid.
• Applies from the tender process through to completion of the contract.
• Requires compliance with anti-corruption law, protection of confidential information and ethical conduct.
• Prohibits bribes, collusion with competitors and other corrupt practices.
• Breach may result in cancellation of the contract, recovery of amounts paid, liquidated damages and referral to National Treasury.
• Conflicts of interest must be declared.

Closing date: 6 November 2026 at 09:00

Returnable documents:

• SBD 6.1 (Preference Points Claim Form): must be completed, signed and submitted with the quotation. The form claims preference points for specific goals and includes a declaration of company details and certification of the points claimed.

Disqualification risks:

• Failure to submit proof or documentation required to claim specific goals points results in zero points for those goals.
• A bidder who fails to complete the form in full or completes it incorrectly to claim specific goals points will receive a score of zero for that goal.

Evaluation is based on the 80/20 preference point system:

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Total: 100 points.

Specific goals points are awarded based on B-BBEE status level as follows:

• Level 1: 20 points
• Level 2: 15 points
• Level 3: 10 points
• Level 4: 5 points

To claim specific goals points, bidders must submit a valid Sworn Affidavit (issued by DTI or CIPC) or a certified copy of a SANAS-accredited verification certificate.

B-BBEE requirements:

• Bidders must be at least a B-BBEE status level 4 contributor to claim specific goals points.
• Supporting evidence: a valid Sworn Affidavit (as issued by DTI or CIPC) or a certified copy of a SANAS-accredited verification certificate.
• The declaration section of the form requires the company name, registration number, and type of company.

B-BBEE status contributor levels 1, 2, 3 or 4 are eligible to claim specific goals points. Supporting evidence must be a valid Sworn Affidavit (issued by DTI or CIPC) or a certified copy of a SANAS-accredited verification certificate. Points awarded: Level 1 – 20, Level 2 – 15, Level 3 – 10, Level 4 – 5.

The 80/20 preference point system applies. Price is scored out of 80 points; specific goals out of 20 points. Specific goals points are claimed based on B-BBEE status level as per the table: Level 1 – 20, Level 2 – 15, Level 3 – 10, Level 4 – 5. Supporting evidence must be submitted with the bid.

The AIDC, an entity of the Gauteng provincial government, manages industrial properties at the Automotive Supplier Park in Rosslyn. The procurement aims to replace the old electrical metering system with a new online smart metering system to improve accuracy, transparency and tenant access to consumption data, reduce human error, and support revenue management and energy efficiency.

Closing date: 06 November 2026 at 11:00

Briefing session: none (no briefing session)

RFQ validity: 90 business days from closing date

SCM contact:

• Name: Katlego Phallane
• Telephone: 0125645184
• Department: FMM

General RFQ and submissions:

• Email: [email protected]

Service/delivery address:

Automotive Supplier Park

30 Helium Road

Rosslyn

Akasia X2

0200

Submission method: email to [email protected]

• Do not copy any AIDC personnel on the response email; responses with AIDC employees copied will be disqualified.
• AIDC reserves the right to award the quote in part or in full at its own discretion.

Returnable documents (all must be completed, signed and submitted):

• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the institution; incomplete or unsigned form disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims specific-goal points under PPR 2022; incomplete or incorrect completion results in zero points for that goal.
• SBD 6.2 (Declaration for Local Production and Content): declares local content; Annexure C required where local production is a specific goal.
• Pricing schedule: fully completed and signed; incomplete form disqualifies the bid.
• Integrity Pact: fully completed and signed; incomplete form disqualifies the bid.
• SARS PIN to verify tax status.
• Valid B-BBEE affidavit (DTI/CIPC) or certified copy of SANAS-accredited verification certificate.
• POPIA consent: bidders must indicate consent to processing of personal information.

Disqualification risks:

• Any mandatory or pre-qualification document omitted or not fully completed.
• Responses received after the closing time.
• Copying AIDC personnel on the submission email.

Evaluation stages:

1. Compliance (pre-qualification) – mandatory documents checked; failure to provide any disqualifies the bid.
2. Price – 80 points.
3. Specific goals – 20 points.

Preference point system: 80/20 (applicable to quotations from R2,000 up to R50 million, all taxes included).

Specific goals (B-BBEE status level contributor):

• Level 1: 20 points
• Level 2: 15 points
• Level 3: 10 points
• Level 4: 5 points

Supporting evidence for specific goals: valid affidavit (DTI/CIPC) or SANAS-accredited verification certificate.

Bidders must complete SBD 6.1 in full; failure to do so results in a score of zero for the specific goal.

Scope: Supply, install, test and commission a new online smart electrical metering system at the Automotive Supplier Park, Rosslyn, Pretoria, and provide monthly monitoring for 36 months.

Detailed scope:

• Site assessments of existing electricity online smart meters.
• Real-time electricity data reading, capturing, monitoring and storage at installed locations.
• Develop and deploy a centralised online data platform to capture, process and visualise electricity data.
• Data transmission of smart meter four-quadrant measurements at 15-minute intervals: apparent power demand (kVA), active power demand (kW), reactive power demand (kVAR), power factor (PF), apparent energy consumption (kVAh), active energy consumption (kWh), reactive energy consumption (kVARh).
• Data transmission of power quality at 15-minute intervals: total harmonic distortion (THD), harmonics up to the 31st, unbalance.
• Provide live and historical energy statistics on the online platform.
• Visualise energy data with graphs, tables and charts.
• Provide login credentials for end users to access, view, edit, import/export data per authorised access.
• Generate billing information monthly and integrate with the municipal utility's billing system (tariff updates).
• Commission meters and read data on the online web portal.

Software design:

• Frontend dashboard for end-user views: utilities management, finance management, data analysts.
• Backend analytics and calculations: costs associated with utilities consumption and electricity demand using utility supplier tariff structures.

Testing and commissioning:

• Testing and commissioning of existing electrical online smart meters under supervision of the Employer's representative, who signs off the documents.

Maintenance:

• 36 months planned and corrective maintenance free of charge after practical completion.
• Maintenance per pre-programmed schedule by competent personnel; parts free except where failure due to negligence, misuse or accidents.
• Maintenance during normal working hours plus 24/7 call-out service; maximum response time for breakdowns 2 hours.
• Provide list of critical spare parts, operating manuals, maintenance manuals, keys and passwords upon handover.
• Submit a price for ongoing maintenance after the 36-month guarantee period.
• Service provider must be an energy management company (may require yearly licence renewal from sole provider).

Current transformers on site: Actom, ASEA Electric SA, Revive, MEI Transformers, Desta Power Matla, DPM, Reliable Transformers, Alstom, Hawker Siddeley, Crause and Malcolm, Megatron Federal.

Detailed scope of work:

• Site assessments for existing electricity online smart meters.
• Real-time electricity data reading, capturing, monitoring and storage.
• Develop and deploy a centralised online data platform.
• Data transmission of smart meter four-quadrant measurements at 15-minute intervals (kVA, kW, kVAR, PF, kVAh, kWh, kVARh).
• Data transmission of power quality at 15-minute intervals (THD, harmonics up to 31st, unbalance).
• Provide live and historical energy statistics on the online platform.
• Visualise energy data with graphs, tables, charts.
• Provide login credentials for end users.
• Generate monthly billing information integrated with municipal utility's billing system.
• Commission meters and read data on the online web portal.

Software design: frontend dashboard for utilities management, finance management, data analysts; backend analytics and calculations using utility tariff structures.

Pricing format: detailed pricing proposal separating line items and summing totals.

Pricing schedule items:

• Annual Monitoring Fee Year 1 (49 metering units) – 12 months
• Annual Monitoring Fee Year 2 (49 metering units) – 12 months
• Annual Monitoring Fee Year 3 (49 metering units) – 12 months
• Configure and Commission – Provisional Sum R200,000.00
• Sub-total, VAT @ 15%, Total
• Delivery period in weeks to be indicated.

Quote conditions:

• Prices must be inclusive of all costs plus VAT; VAT shown separately by VAT vendors; non-registered vendors exclude VAT.
• Prices must be firm for the contract duration and valid for at least 90 days from closing date.
• No changes to bid rates after closing or award.
• Purchases made only via AIDC official Purchase Order; no delivery/service without a valid PO.
• AIDC may validate any information submitted.

Mandatory pre-qualification (disqualification if not provided):

• Valid CIDB registration with grading 2EB or 2EP or higher (based on works capability for completed works contract value of not less than R130,000).
• Valid Installation Electrician registered as an Electrical Contractor with the Department of Labour (DOL) and a valid wireman's license; certified copies not older than 6 months.
• Original Equipment Manufacturer (OEM) certificate or confirmation letter belonging to the bidding company.
• Valid Electrical Metering SANAS Certificate of Accreditation (Calibration Laboratory); each meter supplied must be calibrated in a SANAS-accredited laboratory.

Other compliance:

• Company must be registered on the National Treasury Central Supplier Database (CSD) and have active status on the AIDC database (valid B-BBEE certificate or sworn affidavit).
• SARS PIN to verify tax status.
• B-BBEE evidence: valid sworn affidavit (DTI/CIPC) or SANAS-accredited verification certificate.
• For construction-related work, a Safety File is required on appointment and must be submitted to AIDC before commencement of work.

Safety File: for construction-related work, the successful contractor must submit a Safety File to AIDC before commencement of any work and comply with relevant CIDB grading.

Testing and commissioning: contractor must perform testing and commissioning of existing electrical online smart meters under supervision of the Employer's representative, who signs off the documents.

36-month maintenance period:

• Free planned and corrective maintenance for 36 months after practical completion.
• Maintenance per pre-programmed schedule by competent personnel; parts free except where failure due to negligence, misuse or accidents.
• Maintenance during normal working hours plus 24/7 call-out; maximum response time 2 hours.
• Provide list of critical spare parts, operating manuals, maintenance manuals, keys and passwords upon handover.

Ongoing maintenance: submit a price for ongoing maintenance after the 36-month guarantee period. Service provider must be an energy management company (may require yearly licence renewal from sole provider).

Quote conditions:

• Subject to Government Procurement General Conditions of Contract; quotes must not be qualified by own conditions.
• Prices inclusive of all costs plus VAT, firm for contract duration, valid for at least 90 days.
• No changes to bid rates after closing or award.
• AIDC may validate any information submitted.
• Goods delivered to specified address.
• Purchases made via official Purchase Order; no delivery/service without valid PO.
• SBD forms must be fully completed and signed.
• 80/20 preference point system applies.
• EME/QSE must submit sworn affidavit or verification certificate.
• For construction services, Safety File required on appointment.

Pre-qualification requirements: Installation Electrician registered as an Electrical Contractor with DOL and valid wireman's license; CIDB grading 2EB or 2EP or higher; OEM Certificate; SANAS Accreditation Certificate. Company must be registered on CSD and have active status on AIDC database.

Evaluation criteria: Compliance (pre-qualification), Price (80 points), Specific goals (20 points). 80/20 preference point system applies. Specific goals: B-BBEE status level contributor 1,2,3,4 – Level 1: 20 points, Level 2: 15 points, Level 3: 10 points, Level 4: 5 points. Supporting evidence: valid affidavit (DTI/CIPC) or SANAS accredited verification certificate. Bidders must complete SBD 6.1 in full; failure to do so results in zero score for that goal.