Catering services for the NLC education and awareness workshop, mothibistad, northern cape — 19 october 2026

Closing: 12 October 2026 at 11:00 (South African Standard Time).

RFQ issue date: 08 October 2026.

Event date: 19 October 2026, lunch served at 12:00.

RFQ validity: 60 days from the closing date.

Bidding procedure enquiries

• Contact: SCM
• Telephone: 012 432 1302

Technical enquiries

• Contact: Calvin Kabinde
• Telephone: 012 432 1308
• Email: [email protected]

Submission

• Method: e-tender portal

Service delivery venue

Learamele Special School

Mothibistad, 8474

Northern Cape

Submission channel

• Method: e-tender portal only.
• Email submissions will not be considered.
• Late or incomplete quotations are rejected.
• Bids must be submitted in English.

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director, shareholder or member is employed by the state or connected to anyone at the NLC; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims the 20 specific-goal points under the 80/20 system.
• POPIA consent form: original signed consent for the processing of personal information.
• B-BBEE certificate or sworn affidavit.
• Full CSD report showing SARS tax compliance status.
• Certificate of Acceptability (COA) for food premises issued by a local municipality in the Northern Cape.
• Complete and signed quotation.

Other submission rules

• The NLC may require hard copies of certified qualifications, membership certificates and COIDA documents to be couriered to its SCM unit within at least 3 working days of a request; failure to submit makes the bid non-responsive.
• No goods or services may be supplied before an official NLC purchase order is received.
• Bidders may not canvass NLC officials between the closing date and the award.

Required documents: fully completed SBD 1, SBD 4 and SBD 6.1; POPIA consent form; B-BBEE certificate or sworn affidavit; full CSD report with SARS tax compliance status; and a Certificate of Acceptability (COA) for food premises.

Preference system: 80/20 in terms of the PPPFA and PPR 2022.

• Price: 80 points.
• Specific goals: 20 points.

Evaluation stages

1. Stage 1 — closing date, submission instructions and format.
2. Stage 2 — administrative compliance: signed SBD forms, POPIA consent, B-BBEE certificate or affidavit, CSD report with SARS tax compliance status.
3. Stage 3 — mandatory requirements; failure to meet them disqualifies the bid.
4. Stage 4 — price and specific goals.
5. Stage 5 — due diligence, negotiation, contract and award; bidders may be asked for best and final offers.

Price scoring

• Formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the price of the bid under consideration and Pmin the lowest acceptable bid.
• Applies to bids from R30 000 up to R50 million, inclusive of all applicable taxes.

Specific goals (20 points)

• Black ownership: 100% = 8 points; 51% to 99% = 4; below 51% = 0.
• Women ownership: 100% = 4 points; 30% to 99% = 2; below 30% = 0.
• Youth ownership: 100% = 4 points; 30% to 99% = 2; below 30% = 0.
• Disability ownership: 20% or more = 4 points; more than 10% but less than 20% = 2; less than 10% = 0.

Evidence for goal claims

• Black ownership: ID copies and a CIPC report not older than 3 months from the closing date, or a recent CSD report.
• Women and youth ownership: B-BBEE certificate or sworn affidavit.
• Disability: doctor's letter confirming disability plus a CSD report.
• Points not supported by proof are not awarded.

Scope

• Catering services for the NLC Education and Awareness Workshop in the Northern Cape.
• Duration: one day, on the date specified, after receipt of the appointment letter and purchase order.
• The service provider reports to the National Lotteries Commission.

Event details

• Event: Education and Awareness Workshop NC.
• Date required: 19 October 2026.
• Lunch time: 12:00.
• Venue: Learamele Special School, Mothibistad, 8474, Northern Cape.
• No breakfast required.

Menu for 100 delegates

• Starches: 2 items (rice or dumpling, and pap).
• Meat: 2 items (roasted or grilled chicken, and lamb or beef).
• Vegetables: 2 items (beetroot and spinach or morogo, without cream).
• Salads: 2 items (chakalaka and potato salad).
• Beverages: bottled still water for 200, complying with SANBWA requirements on hygiene, food safety, quality, packaging and environmental legislation.
• Soft drinks: 100% fruit juice or soft drinks, bottled or canned, 1 drink per person for 100 delegates.
• Special diet: a vegetarian dish.

Service conditions

• The provider must bring its own cutlery, plates, tablecloths, cups and serviettes.
• Food must be delivered on time.
• The specification must be printed and brought along on the day.
• Refuse bags must be used and all waste generated at the facility removed after the service.
• Lunch must be pre-packaged.

No minimum years of experience or key-personnel qualifications are specified. The NLC may require bidders to courier certified qualifications, membership certificates and COIDA documents to its SCM unit within at least 3 working days of a request; failure to submit within that period makes the bid non-responsive.

Pricing

• Quotation must be inclusive of all applicable taxes.
• Price is scored out of 80 under the PPR 2022 formula, which applies to bids from R30 000 up to R50 million.

Registration and tax

• CSD registration is mandatory; the NLC may not award business to an unregistered bidder. Only foreign suppliers with no locally registered entity are exempt.
• Provide the CSD registration number and a CSD summary report.
• Valid SARS tax compliance status PIN or a printed TCS certificate; unincorporated consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.

B-bbee

• A B-BBEE certificate or sworn affidavit is required to claim the 20 specific-goal points.

Food premises

• Valid Certificate of Acceptability (COA) for food premises issued by a local municipality within the Northern Cape only.

Coida

• All employees, including those of any subcontractor, must be covered under the Compensation for Occupational Injuries and Diseases Act for the duration of the adjudication and any resulting agreement; proof of registration and good standing with the Compensation Fund may be requested.

Disqualification risks

• Late or incomplete submission.
• Mandatory forms missing or unsigned.
• No CSD registration or non-compliant tax status.
• COA not issued by a Northern Cape municipality.
• Collusion with other bidders.
• Failure to submit requested documents within 3 working days.

Bidders warrant that all employees, including those of any appointed contractor, are covered under the Compensation for Occupational Injuries and Diseases Act, and that the cover remains in force for the duration of the adjudication and any subsequent agreement. The Commission may request proof of registration and good standing with the Compensation Fund.

The RFQ is confidential and remains the property of the Commission; no part may be used or disclosed without permission. Copyright and intellectual property vest with the Commission. Late and incomplete submissions are rejected. No services may be rendered before an official purchase order is received. Bidders may not issue news releases without the Commission's consent. The RFQ takes precedence over other documents, and the PPPFA applies where it is silent. Bidders accept that the Commission's decisions are final and binding.

Supplier performance: the NLC conducts performance reviews using supplier evaluation forms, with annual reviews for contracts longer than a year and a review at completion for shorter contracts. Ad-hoc reviews are held where non-performance is identified. Non-performance is addressed by formal letter with remedial actions and time frames; failure to comply leads to escalating performance management action. Either party may request a joint performance review.

Mandatory requirements: fully completed SBD 4; a complete and signed quotation; and a valid Certificate of Acceptability (COA) for food premises issued by a local municipality within the Northern Cape only. Bidders must be registered on the CSD, provide a CSD number and summary report, and be tax compliant.

Evaluation stages: Stage 1 — closing date and submission instructions; Stage 2 — administrative compliance (signed SBD forms, POPIA consent, B-BBEE certificate or affidavit, CSD report with SARS tax status); Stage 3 — mandatory requirements; Stage 4 — price and specific goals under the 80/20 system (80 points price, 20 points for black, women, youth and disability ownership); Stage 5 — due diligence, contract and award.