36-Month preventative and corrective maintenance of the mv & lv power reticulation network at upington international airport

Closing: 20 November 2026 at 14:00.

Contract start: upon signing of the contract by Airports Company South Africa.

Service period: 36 months after signing by ACSA.

First plan for acceptance: within 5 working days of the starting date.

Task Order programme: within 2 weeks after the starting date.

Key person authorised to bind the contractor (joint venture): notified to the Service Manager and ACSA within 1 week of the starting date.

Safety documentation, including the written Construction Manager appointment: submitted 7 days before work commences.

Payment: within 30 days of receipt of a valid tax invoice; assessment on receipt of a valid tax invoice.

Price forecasts: at intervals no longer than 4 weeks.

Employer (Airports Company South Africa SOC Limited):

• Address: Upington International Airport, Diedericks Street, Upington, 8801
• Telephone: 011 453 9354
• Registration number: 1993/004149/30
• VAT number: 4930138393

Service Manager:

• Name: TBC (not stated)
• Address: Upington International Airport, Diederick Street, Upington, 8801
• Telephone: 054 337 7905
• Email: not stated

Service / delivery address:

Upington International Airport

Diedericks Street

Upington

8801

Insurance claims notification:

• Nokulunga Masiza — Telephone +27 (0)11 723 1400, Mobile +27 (0)79 512 0532, Email [email protected]
• Buhle Mnguni — Direct +27 (0)11 723 1400, Mobile +27 (0)74 535 9075, Email [email protected]

Returnable forms — each must be completed, signed and submitted with the bid:

• C1.1 Form of Offer and Acceptance: the contractor’s signed offer to perform the service for the offered amount; acceptance by Airports Company South Africa forms the contract.
• C1.3 Occupational Health and Safety Agreement (Section 37(2) of the OHS Act and Construction Regulation 5.1(k)): signed by a duly authorised Section 16.2 appointee designated in writing by the contractor’s chief executive officer; must be received by ACSA before any work commences.
• C1.4 Forms of Securities: states that no performance bond or parent company guarantee is required.
• C1.5 ACSA Insurance Clause: requires aviation liability insurance, with proof submitted before work starts and annually for the duration of the project.
• C2.1 Pricing Schedule: preventative and corrective maintenance prices to be completed by the bidder; only items listed in the schedule may be billed to ACSA.

The document does not state a submission email address, submission address, number of copies, or a closing procedure for bids.

Scope: preventative and corrective maintenance of the medium-voltage (MV) and low-voltage (LV) power reticulation network at Upington International Airport for 36 months.

Objective: maintain the serviceability of the electrical reticulation network at the lowest operating and maintenance costs, with electrical compliance to SANS 10142.

Guiding standards: Maintenance of Aerodrome Electrical Systems (D060 023M) and Maintenance of 11kV SF6 and Vacuum Circuit Breakers (D060 018M).

Infrastructure covered:

• MV switchgear 11 kV, including board housing, bus-bar conductors, cabling and terminations, circuit breakers, instrument transformers, metering and protection equipment.
• LV switchboards: air circuit breakers, moulded case circuit breakers, miniature circuit breakers, fuses, power meters, changeover switches.
• Power transformers, including annual oil sampling and analysis and oil changes as required.
• Mini substations, including annual oil sampling and analysis.
• Ring main units (RMUs).
• Power factor correction (PFC) equipment, including capacitors, controllers, circuit breakers, fuses, selector switches and detuned reactors.
• Battery tripping unit (BTU).
• Infrared scanning of transformers, switchgear and busbars.

Activities: planned preventative maintenance per OEM and ACSA routines; breakdown repairs and call-outs; spares inventory and management.

Preventative maintenance quantities (annual unless stated): transformer units 6; transformer oil sampling and analysis 7; MV switchgear units 8; PFC equipment 1; mini substations 5; RMUs 6; LV switchboards 5; contract management and administration 1; safety file once-off; insurance annually; airport personnel and vehicle access permits and parking once-off at R5 000.

Key personnel: one Artisan and one Artisan’s Assistant.

CVs: to be appended to the Resource Proposal.

Relevance: each must have qualifications and experience relevant to the contract.

Authority: the contractor must notify the Service Manager and ACSA within 1 week of the starting date of the key person authorised to bind the contractor.

Joint ventures: members are jointly and severally liable for performance of the contract; the composition may not materially change without ACSA’s written consent; the clause binds the liquidator, business rescue practitioner or trustee.

Service standard: maintain the serviceability of the electrical reticulation network at the lowest operating and maintenance costs.

Compliance: electrical compliance to SANS 10142.

Guiding documents: Maintenance of Aerodrome Electrical Systems (D060 023M) and Maintenance of 11kV SF6 and Vacuum Circuit Breakers (D060 018M).

Workmanship: the contractor warrants that the results of the service, when complete, are fit for their intended purpose, and is responsible for correct setting out and carrying out of the service; errors are rectified at the contractor’s own cost.

Equipment covered: MV switchgear 11 kV; LV switchboards (air circuit breakers, moulded case circuit breakers, miniature circuit breakers, fuses, power meters, changeover switches); power transformers; mini substations; ring main units; power factor correction equipment; battery tripping unit; infrared scanning of transformers, switchgear and busbars.

Activities: servicing, testing and repairs per OEM and ACSA planned maintenance routines; preventative maintenance schedule; breakdown repairs and call-outs; spares inventory and management.

Defects: the contractor must correct defects; prices and rates include defect correction unless the defect is an employer risk.

Basis: NEC3 Option A priced contract with price list; prices fully inclusive of everything necessary to provide the service; only scheduled items may be billed.

Part 1 – Preventative maintenance (Upington International Airport), annual unless stated:

1 Contract management and administration (reporting, spares inventory, overheads) — annually, quantity 1.

2 Safety File (OHS Act 1993, Construction Regulations 2014) — once-off, quantity 1 (no cost if an approved safety file is on record unless an update is needed).

3 Insurance (all ACSA required insurance) — annually, quantity 1.

4 Airport personnel access permits, vehicle access permits and parking fees — once-off, quantity 1, R5 000.

5 Preventative maintenance — all transformer units — annually, quantity 6.

6 Transformer oil sampling and analysis — annually, quantity 7.

7 Preventative maintenance — all MV switchgear units — annually, quantity 8.

8 Preventative maintenance — power factor correction (PFC) equipment — annually, quantity 1.

9 Preventative maintenance — mini substations (MSB) — annually, quantity 5.

10 Preventative maintenance — ring main units (RMU) — annually, quantity 6.

11 Preventative maintenance — LV switchboard — annually, quantity 5.

Part 2 – Corrective maintenance: work outside Part 1 charged at labour rates per hour (electrician, electrician’s assistant, OEM specialist) for normal hours, after hours and Sundays/public holidays, excluding VAT; rates include personnel insurance, holidays and bonuses; no charge for travel; labour time is time on site.

Call-outs/task orders: call-out fee (normal hours, after hours, Sunday/public holiday) includes the first hour on site and travelling cost; not applicable when the contractor is already on site; after hours applies outside 08:00–17:00.

Spares: provisional sum of R150 000 per annum including mark-up; third-party mark-up bands by cost (R0.01–R5 000, R5 001–R10 000, greater than R10 000) with percentages to be inserted; cost is net cost including VAT of parts delivered to site less discounts; third-party quote or invoice required for approval.

Contract value estimate: Year 1; Year 2 plus 6% CPI escalation; Year 3 plus 6% CPI escalation; 3-year total excluding VAT; plus 15% VAT; carried to the Form of Offer and Acceptance. Illustrative only; ACSA is not obliged to spend the full amount.

Pricing basis: NEC3 Option A priced contract with price list; prices are fully inclusive of everything necessary to provide the service; only items listed in the pricing schedule may be billed to ACSA.

Part 1 – Preventative maintenance: 11 scheduled items priced annually or once-off (quantities listed under technical specifications), with a total cost excluding VAT.

Part 2 – Corrective maintenance: work outside Part 1 charged at labour rates per hour (electrician, electrician’s assistant, OEM specialist) for normal hours, after hours and Sundays/public holidays, excluding VAT; rates include personnel insurance, holidays with pay and bonuses; no charge for travel; labour time is time spent on site.

Call-outs/task orders: call-out fee (normal hours, after hours, Sunday/public holiday) includes the first hour on site and travelling cost; not applicable when the contractor is already on site; after hours applies outside 08:00–17:00.

Spares: provisional sum of R150 000 per annum including mark-up; third-party mark-up bands by cost (R0.01–R5 000, R5 001–R10 000, greater than R10 000) with percentages to be inserted; cost is net cost including VAT of parts delivered to site less discounts; third-party quote or invoice required for approval.

Airport permits and parking: once-off R5 000.

Contract value estimate: Year 1; Year 2 plus 6% CPI escalation; Year 3 plus 6% CPI escalation; 3-year total excluding VAT; plus 15% VAT; carried to the Form of Offer and Acceptance. Illustrative only; ACSA is not obliged to spend the full amount.

Payment: currency is the South African Rand (ZAR); assessment on receipt of a valid tax invoice; payment within 30 days; no interest on late payment caused by the contractor’s failure to render a correct VAT invoice; ACSA may deduct or set off amounts due from the contractor.

Insurance: aviation liability cover of not less than R100 000 (landside) or R300 000 (airside); where both apply, only the airside clause applies; proof submitted before work starts and annually for the duration of the project.

Securities: no performance bond or parent company guarantee is required.

COID: letter of good standing from the Compensation Fund or a licensed insurer required before work commences.

Entity registration: the contractor contracts as a registered entity and provides company name, registration number, VAT number, address, telephone and fax numbers (Contract Data C1.2b).

CIPC / company registration: company registration number required; no specific CIPC certificate stated.

CSD registration: not stated.

Tax clearance / SARS TCS: not stated (a valid tax invoice is required for payment).

B-BBEE: no B-BBEE level or certificate stated.

CIDB grading: not stated (this is a service contract).

Occupational health and safety / COID: the contractor is an employer in its own right under the OHS Act and must be registered and in good standing with the Compensation Fund or a licensed insurer under the COID Act; a letter of good standing is required before work commences.

Insurance: aviation liability cover of not less than R100 000 (landside) or R300 000 (airside), with public liability cover; proof submitted before work starts and annually.

Safety file: prepared in accordance with the OHS Act of 1993 and the Construction Regulations of 2014, including a baseline risk assessment by a competent person, safe work procedures and a monitoring and review plan.

Safety documentation: including the written Construction Manager appointment (Construction Regulation 8), submitted 7 days before work commences.

OHS Agreement C1.3: signed in terms of Section 37(2) of the OHS Act by a Section 16.2 appointee designated in writing by the contractor’s chief executive officer; a copy of the designation letter must be made available to ACSA; no work may commence until the agreement is signed and received.

Key personnel: one Artisan and one Artisan’s Assistant, with relevant qualifications and experience evidenced by CVs in the Resource Proposal.

Joint ventures: members are jointly and severally liable; the key person authorised to bind the contractor must be notified within 1 week of the starting date; the composition may not materially change without ACSA’s written consent.

Ethics: no corrupt practices; compliance with the Prevention and Combating of Corrupt Activities Act; breach is grounds for termination.

Confidentiality: contract information is confidential; images of the services or affected property require the Service Manager’s prior written consent and vest in ACSA.

Returnable forms (one line each): C1.1 Form of Offer and Acceptance (signed offer; acceptance forms the contract); C1.3 OHS Agreement (Section 37(2), signed by Section 16.2 appointee); C1.4 Forms of Securities (no performance bond or parent company guarantee required); C1.5 ACSA Insurance Clause (aviation liability cover and proof of insurance); C2.1 Pricing Schedule (scheduled prices only, billable items).

Disqualification and contract risks: OHS agreement not signed and received before work commences means no work may commence and non-compliance may lead to immediate cancellation; failure to deliver bonds, guarantees or proof of insurance within two weeks of receiving the agreement constitutes repudiation; availability below 80% for six consecutive months entirely at the contractor’s fault leads to termination; business rescue proceedings are a termination ground; corrupt practices are a termination ground; an unsafe-work stoppage by ACSA or the Service Manager is not a compensation event.

Legal framework: Occupational Health and Safety Act and regulations; Compensation for Occupational Injuries and Diseases Act (COID Act); Construction Regulations 2014.

Section 37(2) agreement (C1.3): must be concluded before any contractor or subcontracted work commences; signed by a Section 16.2 appointee designated in writing by the contractor’s chief executive officer; a copy of the designation letter must be made available to ACSA; no work may commence until the agreement is signed and received.

Contractor status: the contractor is an employer in its own right under the OHS Act and COID Act; a letter of good standing from the Compensation Fund or a licensed insurer is required before work commences.

Insurance: public liability and other cover for losses or claims arising from the contractor’s, subcontractors’ or employees’ acts or omissions on client premises.

Risk assessment: a baseline risk assessment by a competent person before work, including hazard identification, safe work procedures and a monitoring and review plan.

Competence and PPE: competent persons appointed and trained on OHS aspects; OHS discipline strictly enforced; required personal protective equipment issued and worn at all times; written safe working practices available and enforced.

Equipment and incidents: no unsafe equipment or machinery used; incidents and accidents reported to the Provincial Director: Department of Labour and to ACSA; no use of client’s machinery, articles, substances or PPE without prior written approval.

Permits and conduct: permit-required work only after obtaining a duly completed approved permit; no alcohol or intoxicating substances on the premises; suspected persons escorted off immediately.

Safety documentation: including the written Construction Manager appointment (Construction Regulation 8), submitted 7 days before work commences.

Section 16 responsibilities: Section 16(1) responsibility applies; written assignments under Section 16(2) forwarded to ACSA immediately.

Unsafe work: ACSA, the Service Manager or nominated representatives may stop any unsafe service; the contractor does not proceed until the violation is corrected; the stoppage is not a compensation event.

Non-compliance: may lead to immediate cancellation of the contract.

Governing contract: NEC3 Term Service Contract, April 2013, Option A (priced contract with price list), with dispute resolution Option W1 and secondary options X17 (low service damages), X18 (limitation of liability), X19 (task order) and X20 (key performance indicators), plus additional conditions Z1–Z19.

Precedence: the Service information (C3) and annexes prevail, then the Contract Data (C1.2) and conditions of contract, then the general conditions of contract, then the pricing data, then schedules and drawings.

Law: Republic of South Africa. Language: English. Period for reply: 5 working days.

Service period: 36 months after signing by ACSA; starting date is upon signing by ACSA.

First plan for acceptance: within 5 working days of the starting date. Task Order programme: within 2 weeks after the starting date.

Price forecasts: at intervals no longer than 4 weeks.

Payment: assessment on receipt of a valid tax invoice; payment within 30 days; currency ZAR; no interest on late payment caused by the contractor’s incorrect VAT invoice; set-off permitted.

Securities: C1.4 states that no performance bond or parent company guarantee is required.

Termination: business rescue proceedings; availability below 80% for six consecutive months entirely at the contractor’s fault; ethics or corruption breach; default not remedied within 4 weeks of notification (employer step-in rights).

Limitation of liability: neither party liable for indirect or consequential loss; employer’s liability for indirect loss limited to R0.00; contractor’s total direct liability limited to losses incurred and/or repairs to damages caused (excluded matters listed).

Dispute resolution: adjudicator agreed by the parties or appointed by the nominating body (Chairman, Johannesburg Advocates Bar Council); tribunal is arbitration in Johannesburg under the Rules for the Conduct of Arbitrations 2013; termination disputes go directly to the tribunal, not the adjudicator.

Joint and several liability for joint ventures, consortia or unincorporated groupings; key person authorised to bind the contractor notified within 1 week of the starting date; no material composition change without ACSA’s written consent.

Cession and assignment: contractor needs the employer’s written consent (not unreasonably withheld); employer may cede on written notice.

Confidentiality: contract information is confidential; images require the Service Manager’s prior written consent and vest in ACSA.