Emergency preparedness & evacuation training – gauteng RFQ (36 months)

Closing date: 20 November 2026 at 10:00 (CAT).

Briefing session: 17 November 2026 at 10:00, via Microsoft Teams (non-compulsory).

Teams link: https://teams.microsoft.com/meet/3723713688080381?p=04yOwOikCSTBpuMpy

Contact person: Mpho Patgiven Dube

Telephone: 011 085 7066

Email: [email protected] and [email protected]

Complaints email: [email protected]

Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.

Submission method: hand delivery only. No email or fax submissions accepted.

Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.

Closing time: 20 November 2026 at 10:00 (CAT). Late bids will not be accepted.

Bids must be submitted on the official forms provided, in a sealed envelope, and must not include documents relating to any other quotation.

Returnable documents (mandatory, failure to submit leads to disqualification):

• Completed Pricing and Delivery Schedule (Section 4).
• Completed BOQ / Pricing Schedule (Section 10).
• Proof of SAQA unit standard 259597 / QCTO Skills Programme ID: SP-250817 registration with a relevant SETA or QCTO body.

Other mandatory documents (may be requested within 3 working days if missing, otherwise disqualification):

• Signed and completed RFQ document and all SBD forms.
• Letter of Good Standing: COIDA (if applicable).
• Valid SARS PIN.
• Completed all RFQ documentation including all declarations.
• Joint Venture, Consortium, Partnering or Subcontract Agreement signed by all parties, indicating the leading bidder (if applicable).
• CSD supplier registration number.

Disqualification risks:

• Any mandatory returnable document omitted or unsigned.
• Bids received after the closing time, regardless of reason.
• Attempts to canvass SCM officers or PRASA employees between closing and award.
• Changes to the bid after closing date and time.

Evaluation stages:

• Stage 1: Compliance (Stage 1A mandatory requirements, Stage 1B other mandatory requirements).
• Stage 2: Technical/Functionality, minimum threshold 60%.
• Stage 3: Price (80 points) and Specific Goals (20 points).

Minimum qualifying score for technical/functionality: 60%.

Preference point system: 80/20.

Technical/Functionality scoring (Organisational Experience, weight 100):

• 0 similar projects = 0 points
• 1 similar project = 20 points
• 2 similar projects = 40 points
• 3 similar projects = 60 points
• 4 similar projects = 80 points
• 5 or more similar projects = 100 points

Evidence required for each similar project: copy of appointment letter (on company letterhead), description of project, purchase order, client name, client contact (email and office number), project start date, project end date, extension of time where applicable, contract value inclusive of VAT, and a completion certificate signed by the client or a letter from the client confirming successful completion.

Specific goals (20 points total):

• Black Youth Owned: 10 points. Supporting evidence: certified copy of ID documents of owners/directors, or CIPC company registration, or CSD report/registration number.
• EME or QSE 51% Black Owned: 10 points. Supporting evidence: audited annual financial statements, B-BBEE certificate, or affidavit.

PRASA may apply objective criteria to award to a bidder other than the highest scorer, including negative track record, spreading awards, or avoiding concentration of awards.

PRASA may split the award among more than one service provider.

Scope: Emergency preparedness and evacuation training for Gauteng Province, on an 'as and when' basis, for a period of 36 months.

Training must be delivered in accordance with SAQA unit standard 259597 / QCTO Skills Programme ID: SP-250817.

Course content: identify different types of workplace emergencies, respond to emergency alarms, procedures at assembly areas, apply safety measures, explain do's and don'ts during emergencies.

Course duration: minimum 2 days.

Credits: 3.

Supplier requirements:

• Must be registered with the relevant SETA or QCTO body.
• Must issue hardcopy certificate of competency to learners.
• Must provide own administrative equipment: pens, flip charts, whiteboard markers, training material.

Quantity: 900 learners (each training session).

Organisational experience is evaluated under technical/functionality criteria (weight 100).

Scoring based on number of similar successfully completed projects:

• 0 projects = 0 points
• 1 project = 20 points
• 2 projects = 40 points
• 3 projects = 60 points
• 4 projects = 80 points
• 5 or more projects = 100 points

Evidence required for each project: appointment letter on company letterhead, project description, purchase order, client name and contact (email and office number), project start and end dates, extension of time where applicable, contract value inclusive of VAT, and a completion certificate signed by the client or a letter confirming successful completion.

Training must comply with SAQA unit standard 259597 / QCTO Skills Programme ID: SP-250817.

Supplier must be registered with the relevant SETA or QCTO body.

Supplier must issue hardcopy certificates of competency.

Supplier must provide own administrative equipment (pens, flip charts, whiteboard markers, training material).

Pricing must be submitted in the provided BOQ/Pricing Schedule (Section 10).

Prices must be in South African Rand, inclusive of all applicable taxes.

Price offer must be firm.

Cost breakdown must be indicated.

Price escalation basis and formula must be indicated.

Deviation from the pricing schedule format may render the bid non-responsive.

Discounted prices will only be considered at final evaluation stage, on an unconditional basis.

If the highest scoring bidder's price is not market-related, PRASA may negotiate with the highest, then second, then third highest scoring bidder; if no agreement, the RFQ is cancelled.

Pricing must be quoted in South African Rand, inclusive of all applicable taxes.

Price offer must be firm.

Pricing must be submitted strictly in the provided pricing schedule format; deviation may render the bid non-responsive.

Cost breakdown must be indicated.

Price escalation basis and formula must be indicated.

Discounted prices will only be considered at the final evaluation stage, on an unconditional basis.

If the highest scoring bidder's price is not market-related, PRASA may negotiate a market-related price with the highest, then second, then third highest scoring bidder; if no agreement, the RFQ is cancelled.

Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.

No bid security, bonds, or guarantees are specified.

CSD registration: mandatory. Bidders must be registered on the Central Supplier Database (CSD). Business will not be awarded to unregistered bidders. Foreign suppliers with no local registered entity are exempt.

Tax compliance: bidders must submit a valid SARS Tax Compliance Status (TCS) PIN, or a CSD number if no TCS PIN is available. A printed TCS certificate may also be submitted. For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

State employment: bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

COIDA: Letter of Good Standing required (if applicable).

B-BBEE: Specific goals claim points for Black Youth Owned and EME/QSE 51% Black Owned. Evidence: certified ID copies, CIPC registration, CSD report, audited annual financial statements, B-BBEE certificate or affidavit.

SBD forms: SBD 4 (Declaration of Interest) - discloses state employment, relationships with procuring institution, and PEP/PIP status. SBD 6.1 (Preference Points Claim) - claims specific goal points. SBD 9 (Certificate of Independent Bid Determination) - certifies no collusion. SBD 1 (Invitation to Bid) - signed as cover page.

Authority to sign: proof of authority (e.g., company resolution) must be submitted.

The training course covers emergency preparedness and evacuation procedures, including responding to emergency alarms, assembly area procedures, and applying safety measures to ensure workplace safety.

COIDA Letter of Good Standing is required as part of mandatory documents (if applicable).

Evaluation stages: Stage 1 Compliance (mandatory requirements), Stage 2 Technical/Functionality (minimum 60%), Stage 3 Price (80 points) and Specific Goals (20 points).

Specific goals: Black Youth Owned (10 points) and EME/QSE 51% Black Owned (10 points).

PRASA may apply objective criteria to award to a bidder other than the highest scorer.

PRASA may split the award among multiple service providers.