Hira training services – gauteng province (36-Month RFQ)

Contact person: Mpho Patgiven Dube

Telephone: 011 085 7066

Email: [email protected]

Email: [email protected]

Complaints email: [email protected]

Submission address: Ground floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein

Submission method: hand delivery only. No email or fax submissions accepted.

Submission address: Ground floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.

Closing time: 20 November 2026 at 10:00 (CAT). Late bids will not be accepted.

Bids must be submitted on the official forms provided, in a sealed envelope.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder details and offer cover page.
• SBD 4 (Bidder's Disclosure): discloses any state employment, relationships with procuring institution, and PEP/PIP status.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• Pricing and Delivery Schedule (Section 4) and BOQ/Pricing Schedule (Section 10).
• Accreditation: SAQA unit standard 244383, 120335, or 259617, or QCTO Skills Programme ID SP250603.
• Letter of Good Standing: COIDA.
• Valid SARS Tax Compliance Status PIN or TCS certificate.
• CSD registration number.
• Joint Venture/Consortium/Subcontract Agreement signed by all parties (if applicable).
• Proof of authority to sign (e.g., company resolution).

Disqualification risks:

• Missing any mandatory returnable document at closing.
• Late or incorrectly addressed submissions.
• Attempts to canvass SCM officers or PRASA employees between closing and award.
• Incomplete bids or failure to comply with all returnable requirements.

Evaluation stages:

Stage 1 – Compliance: Stage 1A (Mandatory Requirements) – automatic disqualification if not submitted. Stage 1B (Other Mandatory Requirements) – PRASA may request missing info within 3 working days; disqualification if not provided.

Stage 2 – Technical/Functionality: minimum threshold 60%. Scoring based on number of successfully completed similar projects:

• 0 projects: 0 points
• 1 project: 20 points
• 2 projects: 40 points
• 3 projects: 60 points
• 4 projects: 80 points
• 5 or more projects: 100 points

Evidence required per project: appointment letter on company letterhead, description, purchase order, client name and contact, project start/end dates, extension of time if applicable, contract value incl. VAT, and completion certificate or client letter confirming successful completion.

Stage 3 – Price and Specific Goals (80/20 system):

• Price: 80 points (formula: Ps = 80(1 - (Pt - Pmin)/Pmin))
• Specific Goals: 20 points

Specific goals and points:

• Black Youth owned: 10 points (evidence: certified ID copies of owners/directors, CIPC registration, or CSD report/number)
• EME or QSE 51% Black Owned: 10 points (evidence: audited annual financials, B-BBEE certificate/affidavit, certified ID copies, CIPC registration, or CSD report/number)

Objective criteria: PRASA may award to a bidder other than highest scorer based on negative track record, spreading awards, or avoiding concentration of awards.

PRASA may split the award among multiple service providers.

If preferred bidder fails to sign within 14 days or meet conditions, PRASA may appoint next ranked bidder.

Scope: Provision of HIRA (Hazard Identification and Risk Assessment) training for Gauteng Province on an 'as and when' basis for 36 months.

Training must align with SAQA unit standard 244383, 120335, or 259617, or QCTO Skills Programme ID SP250603.

Course content must cover:

• Baseline (initial), issue-based (task-specific), and continuous (daily) risk assessments.
• Hazard identification and risk assessment processes.
• Different types of hazard identification and risk assessments in the workplace.
• Selecting appropriate hazard identification and risk assessment methods for different circumstances.
• Techniques used in hazard identification and risk assessment.

Supplier requirements:

• Must be registered with the relevant SETA or QCTO body.
• Must issue hardcopy certificates of competency.
• Must provide own administrative equipment (pens, flip charts, whiteboard markers, training material).

Quantity: 390 units of HIRA investigation training (each).

Technical/functionality scoring based on number of successfully completed similar projects (max 100 points).

Evidence required for each project: appointment letter on company letterhead, description, purchase order, client name and contact, project start/end dates, extension of time if applicable, contract value incl. VAT, and completion certificate or client letter confirming successful completion.

Scoring: 0 projects = 0; 1 = 20; 2 = 40; 3 = 60; 4 = 80; 5+ = 100.

Minimum threshold: 60% for technical/functionality.

Training must be delivered according to SAQA unit standard 244383, 120335, or 259617, or QCTO Skills Programme ID SP250603.

Supplier must be registered with relevant SETA or QCTO body.

Supplier must issue hardcopy certificates of competency.

Supplier must provide own administrative equipment and training material.

Pricing must be in South African Rand, inclusive of all applicable taxes.

Firm price basis.

Must complete BOQ/Pricing Schedule (Section 10) and Pricing and Delivery Schedule (Section 4).

Cost breakdown required.

Price escalation basis and formula to be indicated.

Deviation from pricing schedule may render bid non-responsive.

Discounted prices only considered at final evaluation stage on unconditional basis.

If price not market-related, PRASA may negotiate with highest, then second, then third scoring bidder; if no agreement, RFQ cancelled.

Pricing format: Fixed price in South African Rand, inclusive of all applicable taxes.

Pricing must be submitted strictly on the provided Pricing and Delivery Schedule (Section 4) and BOQ/Pricing Schedule (Section 10). Deviation may render bid non-responsive.

Cost breakdown must be indicated.

Price escalation basis and formula must be indicated.

Discounted prices only considered at final evaluation stage, on an unconditional basis.

If highest scoring bidder's price is not market-related, PRASA may negotiate with that bidder, then second, then third; if no agreement, RFQ is cancelled.

Payment terms: PRASA pays within 30 days of receipt of correct tax invoice.

No payment for containers or packing materials unless stated in order/contract.

CSD registration: Mandatory. Bidders must be registered on National Treasury's Central Supplier Database (CSD). Business may not be awarded to unregistered bidders. Foreign suppliers with no local entity exempt.

Tax compliance: Must submit valid SARS Tax Compliance Status PIN or TCS certificate. Each party in a JV/consortium/subcontract must submit separate PIN/certificate/CSD number.

State employment: Bids from persons in service of the state, or companies with directors who are state employees, will not be considered.

Accreditation: Must hold SAQA unit standard 244383, 120335, or 259617, or QCTO Skills Programme ID SP250603.

COIDA: Letter of Good Standing required.

SBD 4 (Bidder's Disclosure): Must disclose state employment, relationships, and PEP/PIP status. False declarations lead to disqualification.

SBD 6.1 (Preference Points Claim): Must be completed to claim specific goal points.

B-BBEE: Specific goals claim points for Black Youth owned and EME/QSE 51% Black Owned. Evidence required as per evaluation criteria.

Validity period: 90 working days from closing date.

No specific OHS requirements beyond the HIRA training content itself. The training must cover hazard identification and risk assessment processes, including baseline, issue-based, and continuous risk assessments.

Contract governed by PRASA General Conditions of Purchase and South African law.

Warranty: Supplier warrants items fit for purpose and free from defects for one year from acceptance (unless otherwise stated in order).

Indemnity: Supplier indemnifies PRASA against claims arising from supplier's negligence, IP infringement, breach of statutory duty, or defective design/materials/workmanship.

Subcontracting: Only with PRASA's prior approval. Successful bidder remains liable for performance.

Assignment: Not permitted without PRASA's consent.

Late deliveries may incur penalties if imposed in order/contract.

PRASA may reject non-conforming items and require replacement or rework at supplier's risk and expense.

PRASA may cancel contract if information furnished by bidder proves incorrect.

PRASA may appoint next ranked bidder if preferred bidder fails to sign or commence within reasonable period.