Supply and delivery of safety working equipment (fall arrestors, harnesses, two-way radios, bump caps) — gauteng region, once-off

Closing

• Date and time: 16 October 2026 at 10:00.
• Method: hand delivery to Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein; email and fax are not accepted.

Issue date

• 08 October 2026.

Bid validity

• 90 working days from the closing date; PRASA may request an extension on the same terms.

Briefing

• The compulsory RFQ briefing attendance certificate is marked not applicable; no briefing date, time or venue is given.

Bid enquiries

• Contact: Elvinah Vukeya
• Telephone: 011 085 7082
• Email: [email protected]
• Email: [email protected]

Complaints

• Email: [email protected]

Submission address

Ground Floor

Shosholoza Meyl Junction

Cnr Leyds and Simmonds Street

Braamfontein

Submission method

• Hand delivery only, to the bid box at Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.
• Bids must be enclosed in a sealed envelope addressed to PRASA and delivered before the closing time.
• Email and fax submissions will not be accepted; late bids are not considered and bids delivered to the wrong venue are rejected.
• Closing time: 16 October 2026 at 10:00.
• A quotation must not contain documents or references relating to any other quotation; additional conditions must be set out in an accompanying letter.

Mandatory returnable documents (failure to submit by the closing time results in automatic disqualification)

• Pricing and Delivery Schedule Form (Section 4).
• Completed BOQ / Pricing Schedule (Section 10).

Other mandatory returnable documents (PRASA may allow three working days to submit, after which the bid is disqualified)

• Signed and completed RFQ document and Standard Bid Documents.
• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): discloses state employment, interests in related enterprises and PEP/PIP links; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims the 80/20 specific-goals preference points.
• Letter of Good Standing from COIDA.
• Valid SARS tax compliance PIN.
• Completion of all RFQ documentation, including all declarations.
• Joint venture, consortium, partnering or subcontract agreement signed by all parties and showing the leading bidder, where applicable.
• CSD supplier registration number.
• Proof of authority to sign, such as a company resolution.

Disqualification risks

• Missing or unsigned mandatory returnable documents.
• Late or misdelivered bids.
• Incomplete responses, including missing warranties and formalities.
• Canvassing any SCM officer or PRASA employee, directly or indirectly, between closing and award.

Other

• Complaints are lodged at [email protected], quoting the bid description, reference number, closing date, supplier name, supplier contact details and the complaint.
• Bid validity: 90 working days from the closing date.

Evaluation stages

• Stage 1A: mandatory requirements (Pricing and Delivery Schedule and BOQ / Pricing Schedule). Non-compliance is automatic disqualification.
• Stage 1B: other mandatory documents; PRASA may allow three working days to remedy, failing which the bid is disqualified.
• Stage 2: technical / functionality, minimum qualifying score 60%. Bidders below 60% are not evaluated further.
• Stage 3: price and specific goals.

Scoring split (80/20 preference point system)

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Price formula

• Ps = 80 (1 - (Pt - Pmin) / Pmin), where Pt is the bid price and Pmin the lowest acceptable price.

Specific goals (20 points)

• Black Youth owned: 10 points; evidence is a certified ID copy of the owners or directors, or CIPC registration, or a CSD report / MAAA number.
• EME or QSE 51% black owned: 10 points; evidence is audited annual financial statements, a B-BBEE certificate or an affidavit.
• Preference points not supported by proof at submission are treated as not claimed.

Functionality criterion (weight 100; minimum 60%)

• Organisational experience, scored on successfully completed similar projects: 0 projects = 0 points; 1 = 20; 2 = 40; 3 = 60; 4 = 80; 5 or more = 100.

Other award rules

• PRASA may apply objective criteria and award to a bidder that did not score the highest points, weighing track record, spread of previous awards, bidder capacity and the materiality of price differences.
• PRASA may split the award between more than one service provider.
• If the highest scoring bidder's price is not market related, PRASA negotiates with the first, then second, then third ranked bidder; if no market-related price is agreed, the RFQ is cancelled.
• PRASA publishes awards, amendments and cancellations on the National Treasury e-Tender portal.

Scope

• Supply and delivery of safety working equipment for the Gauteng Region on a once-off basis.
• The detailed specification is in Annexure A to the RFQ.

Quantities (Bill of Quantities, Section 10)

• Fall arrestors: 10 each.
• Full body safety harness: 30 each.
• Rechargeable two-way radios: 25 each.
• Bump cap with strap: 120 each.
• Prices are subject to VAT at 15%.

Delivery

• Delivery within the working days stated by the bidder from date of order; bidders must offer their earliest possible delivery period.

Functionality criterion — organisational experience (weight 100; minimum qualifying score 60%)

• Scored on successfully completed similar projects: 0 = 0 points; 1 = 20; 2 = 40; 3 = 60; 4 = 80; 5 or more = 100.

Evidence required per similar project

• Appointment letter on company letterhead, or purchase order.

• Description of the project.

• Client name, plus client contact details (email and office telephone number).

• Project start date and end date, and any extension of time.

• Contract value inclusive of VAT.

• A completion certificate signed by the client, or a client letter confirming successful completion.

• Bidders scoring below 60% are not evaluated on price or specific goals.

Mandatory pricing documents

• Pricing and Delivery Schedule Form (Section 4).
• BOQ / Pricing Schedule (Section 10).
• Failure to submit either by the closing time results in automatic disqualification.

Pricing rules

• Prices quoted in South African Rand, inclusive of all applicable taxes, on a firm basis.
• Complete the Bill of Quantity in line with the schedule.
• Provide a cost breakdown, and state the basis and formula for any price escalation.
• Use only the supplied schedule; a different format may be declared non-responsive.
• Unconditional discounts are only considered at the final evaluation stage.
• PRASA will notify bidders of arithmetic errors or omissions on the BOQ to obtain clarity.

Pricing

• All prices in South African Rand, on a firm price basis, inclusive of all applicable taxes.
• A cost breakdown must be provided, together with the basis and formula for any price escalation.
• Pricing must follow the supplied schedule; using a different format may render the bid non-responsive.
• Unconditional discounts are only considered at the final evaluation stage.
• VAT is 15%.

Payment

• PRASA pays within 30 days of receipt of the supplier's correct tax invoice.

Warranty

• Supplied items must be free from defects for one year from acceptance, unless another period is stated in the order.

Price negotiation

• If the highest scoring bidder's price is not market related, PRASA negotiates with the first, then second, then third ranked bidder; if no market-related price is agreed, the RFQ is cancelled.

Registration and status

• CSD registration is mandatory; PRASA may not award to a bidder who is not registered. Provide the CSD / MAAA number. Only foreign suppliers with no local registered entity are exempt.
• A valid SARS tax compliance PIN is required so PRASA can verify the tax profile; a printed TCS certificate may be submitted instead. Where no PIN exists but the bidder is on the CSD, the CSD number must be provided.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.
• Letter of Good Standing from COIDA.

State employment and declarations

• Bids will not be considered from persons in the service of the state, companies with such directors, or close corporations with such members.
• SBD 4 (Bidder's Disclosure): declares any director, shareholder or member employed by the state, any relationship with a person employed by PRASA, interests in related enterprises, and any PEP/PIP links. A false declaration disqualifies the bid or may terminate the contract.
• Proof of authority to sign, such as a company resolution.

B-BBEE and specific goals

• 80/20 preference point system.
• Black Youth owned claim: 10 points, evidenced by certified ID copies of owners or directors, or CIPC registration, or a CSD report / MAAA number.
• EME or QSE 51% black owned claim: 10 points, evidenced by audited annual financial statements, a B-BBEE certificate or an affidavit.
• Claims not supported by proof at submission are treated as not claimed.

Other

• All returnable documents, sections and annexures must be submitted; incomplete bids are disqualified.
• The successful bidder must comply fully with all applicable national and local laws and regulations.
• Bidders must process PRASA's disclosed personal information on the same terms PRASA applies to theirs.

Contract basis

• PRASA's General Conditions of Purchase and any special conditions in the order/contract apply; these conditions cannot be varied orally.
• The successful bidder contracts directly with PRASA; subcontracting requires PRASA's prior approval and the bidder remains liable for performance.

Delivery and rejection

• The supplier must deliver on or before the date stated in the order; late delivery or completion may attract a penalty if imposed in the order.
• PRASA may reject non-conforming items or services by written notice; the supplier bears the cost of returning rejected items and of replacement.

Warranty

• Items must be fit for purpose and free from defects for one year from acceptance, unless the order states otherwise.

Indemnity

• The supplier indemnifies PRASA against claims arising from negligence, infringement of rights, breach of statutory duty, or defective design, materials or workmanship.

Payment

• PRASA pays within 30 days of receipt of a correct tax invoice.

Governing law

• The contract is governed by South African law, with non-exclusive jurisdiction of the South African courts.

Stage 1A mandatory requirements (Pricing and Delivery Schedule, BOQ / Pricing Schedule) — non-compliance disqualifies automatically.

Stage 1B other mandatory documents — three working days may be allowed to remedy, otherwise disqualification.

Stage 2 technical / functionality — minimum qualifying score 60%.

Stage 3 price (80 points) and specific goals (20 points) under the 80/20 system.

Functionality criterion: organisational experience, weight 100, scored on similar completed projects — 0 = 0; 1 = 20; 2 = 40; 3 = 60; 4 = 80; 5 or more = 100.

Specific goals: Black Youth owned (10 points) and EME or QSE 51% black owned (10 points), each with supporting proof.

PRASA may apply objective criteria, split the award, and negotiate a market-related price before cancelling the RFQ.