RFQ for learnership programme: occupational certificate in public service administration (nqf level 5, saqa ID 118766)

Closing date: 22 October 2026 at 23h59

Issue date: 15 October 2026

Briefing session: none (non-compulsory, N/A)

Buyer:

• Name: Khutso Ramafalo
• Email: [email protected]

Sourcing Manager:

• Name: Ntikane Radebe
• Email: [email protected]

Note: SCM is not always available on landline; submit correspondence via email.

Submission email: [email protected]

Submission method: email to [email protected]

Closing time: 22 October 2026 at 23h59

Late bids will not be accepted.

Bids must be submitted on the official forms provided, not re-typed.

Returnable documents:

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Rand Water; a false declaration disqualifies the bid.
• Company Resolution Letter (proof of authority): authorises the signatory to bind the bidder.
• B-BBEE certificate (SANAS accredited) or sworn affidavit (EMEs/QSEs) or dtic B-BBEE certificate: used for scoring; if not submitted, the bidder scores zero for the B-BBEE criterion.
• Functionality evaluation supporting documents: reference letters, CVs, equipment details, project programme.

Failure to provide scoring documents does not disqualify, but results in zero for the applicable criterion.

Disqualification risks:

• Late submission.
• Missing or unsigned compulsory returnable documents.
• Failure to price all items in the pricing schedule.
• Failure to disclose all CSD-registered active companies linked to directors.
• Being listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Evaluation stages:

1. Pre-qualification / responsiveness: proof of accreditation with the relevant SETA for the qualification (SAQA ID 118766) is mandatory.
2. Functionality evaluation (scored out of 100): minimum qualifying score 70/100.

• Previous related experience (weight 25): rated on signed reference letters on referee's letterhead with project description, contact details, start/end dates, contract value or completion certificate. 1 letter = 33.3%, 2 letters = 66.7%, 3 or more = 100%.
• Human resource capacity (weight 25): requires Project Manager, Facilitator, Assessor and Moderator (Assessor and Moderator must be accredited for SAQA ID 118766) with CVs and qualifications. 1 year experience = 33.3%, 3 years = 66.7%, 5 years = 100%.
• Equipment resource capacity (weight 25): training classroom, projector/smart screen, 11 computers for learners, laptop for facilitator, printer/scanner/copier, internet connectivity. Rated on capacity meeting scope.
• Work breakdown / schedule / project programme (weight 25): programme must show 18-month duration within estimated timelines.

3. Preferential points (80/20 system): 80 points for price, 20 for B-BBEE specific goal.

B-BBEE points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.

Scope: Provision of an 18-month NQF Level 5 Public Service Administration learnership (SAQA ID 118766) for 11 unemployed youth.

Provider must:

• Deliver training to 11 learners for 18 months.
• Provide learning material, facilitator manual, assessment manual and practical/workplace logbook.
• Provide a training venue conducive to learning and OHS compliant.
• Provide refreshments (tea, breakfast and lunch) during theoretical/classroom training.
• Provide qualified and accredited facilitators.
• Facilitate, assess and moderate, and monitor and evaluate training progress during theoretical and workplace training.
• Provide a project manager and administrator.

Award: maximum one supplier.

Experience and qualifications:

• Previous related experience: signed reference letters on referee's letterhead with project description, contact details, start/end dates, contract value or completion certificate. 1 letter = 33.3%, 2 = 66.7%, 3 or more = 100%.
• Key personnel: Project Manager, Facilitator, Assessor and Moderator with CVs and qualifications. Assessor and Moderator must be accredited for SAQA ID 118766. Experience levels: 1 year = 33.3%, 3 years = 66.7%, 5 years = 100%.

Quality requirements:

• Training venue must be conducive to learning and OHS compliant.
• Learning material, facilitator manual, assessment manual and practical/workplace logbook must be provided.
• Facilitators must be qualified and accredited.
• Assessor and Moderator must be accredited for SAQA ID 118766.
• Training progress must be monitored and evaluated during theoretical and workplace training.

Pricing schedule line items:

• Occupational Certificate: Public Service Administration NQF L5 (SAQA ID 118766) – 11 learners
• Theoretical training venue – 6 months
• Breakfast during theoretical training – 11 learners
• Lunch during theoretical training – 11 learners

Prices must be exclusive of VAT, with VAT and total inclusive of all taxes shown.

Failure to price all items results in disqualification.

VAT: bidder must be registered for VAT with SARS where applicable; all prices deemed to include all applicable taxes, duties and statutory obligations. A bidder whose offer excludes VAT may not add VAT after award.

Pricing schedule must be completed with all line items priced; failure to price all items results in disqualification.

Line items:

• Occupational Certificate: Public Service Administration NQF L5 (SAQA ID 118766) – 11 learners
• Theoretical training venue – 6 months
• Breakfast during theoretical training – 11 learners
• Lunch during theoretical training – 11 learners

Prices must be exclusive of VAT, with VAT and total inclusive of all taxes shown.

Bidder must be registered for VAT with SARS where applicable; all prices deemed to include all applicable taxes, duties and statutory obligations.

A bidder whose offer excludes VAT may not add VAT after award.

Payment: no advance payments; payment within 30 days after submission of monthly statement.

Penalties: daily penalty deductions for failure to perform or deliver.

Warranty: 12 months for goods, excluding consumables.

Insurance: bidder must maintain adequate insurance including professional indemnity.

Pre-qualification: proof of accreditation with the relevant SETA for the qualification (SAQA ID 118766).

B-BBEE: SANAS accredited certificate, sworn affidavit (EMEs/QSEs) or dtic certificate required to claim specific goal points; not submitting results in zero points for B-BBEE.

VAT registration with SARS where applicable.

CSD registration: failure to disclose all CSD-registered active companies linked to directors leads to disqualification.

Register for Tender Defaulters / List of Restricted Suppliers: automatic disqualification.

Compulsory returnable documents: SBD 4 (Declaration of Interest) and Company Resolution Letter (proof of authority).

B-BBEE specific goal: empowerment of previously disadvantaged designated groups, measured via SANAS accredited certificate, sworn affidavit (EMEs/QSEs) or dtic certificate.

Points per B-BBEE level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.

Not submitting a certificate or being non-compliant does not disqualify, but scores zero for B-BBEE.

OHS requirement: training venue must be OHS compliant.

Contract terms:

• Fixed price: price in purchase order is fixed and not subject to adjustment unless agreed in writing.
• Delivery: delivery time/date is fixed; Rand Water may cancel if delivery not made as agreed.
• Penalties: daily penalty deductions for each day a failure persists.
• Force majeure: must be communicated in writing within 48 hours of becoming aware.
• Guarantee/warranty: 12 months for goods, excluding consumables; repairs/replacements carry same warranty period.
• Payment: no advance payments; payment within 30 days after monthly statement.
• Termination for convenience: Rand Water may terminate with written notice; bidder submits claim within 30 days.
• Termination for default: Rand Water may terminate if bidder fails to deliver, makes insufficient progress, or fails to comply; 10 days to cure.
• Confidentiality: bidder must treat all information as confidential.
• Insurance: bidder must maintain adequate insurance including professional indemnity.
• Compliance with laws: bidder must comply with all applicable laws and Rand Water policies.
• Governing law: South African law; jurisdiction of South African courts.
• Amendments: no amendment without written approval.
• Notices: in writing, deemed served 7 days after posting.
• POPIA: Rand Water processes information per POPIA and its Data Protection Policy.
• Authority to bind: contract only valid if signed by delegated authorities of both parties.

General requirements:

• Bids must be submitted by the closing time to the stipulated email address; late bids not accepted.
• Bids must be on official forms, not re-typed.
• Responses failing pre-qualifying criteria will not be further evaluated.
• Rand Water will issue clarifications/addenda/extension no later than one calendar day before closing.
• Pre-qualification: proof of accreditation with the relevant SETA for the qualification (SAQA ID 118766).

Functionality criteria (each rated on four-point scale: None = 0%, Weak = 33.3%, Moderate = 66.7%, Good = 100%):

• Previous related experience (weight 25): reference letters as described.
• Human resource capacity (weight 25): Project Manager, Facilitator, Assessor and Moderator with required experience and qualifications.
• Equipment resource capacity (weight 25): training classroom, projector/smart screen, 11 computers, laptop for facilitator, printer/scanner/copier, internet connectivity.
• Work breakdown / schedule / project programme (weight 25): programme showing 18-month duration within estimated timelines.

Minimum functionality score: 70/100 to be further evaluated.