1 Dr Lategan Road Groenkloof - Groenkloof - Groenkloof -
Organization Type
GOVERNMENT
Published
28 Oct 2026
OCDS Reference
ocds-9t57fa-175996
Summary
The south african bureau of standards (sabs) requires a service provider to deliver comprehensive health, safety and environmental (hse) consultancy services across its sites in gauteng, mpumalanga, kwazulu-natal, eastern cape and western cape for 36 months. The scope includes establishing a qcto/seta-ready hse e-learning academy, digitalising the hse management system on sharepoint, developing a mobile auditing system, and performing daily, weekly, monthly, quarterly, bi-annual, annual and biennial hse services, plus statutory surveys by an approved inspection authority. Bidders must hold b-bbee level 1 status and be able to deliver across all provinces.
Key Requirements
B-BBEE Level 1 is a stated requirement; bidders must provide valid B-BBEE certificate.
The contract runs for 36 months; services must be delivered at SABS sites in Gauteng (Pretoria, Olifantsfontein), Mpumalanga (Secunda), KwaZulu-Natal (Richards Bay, Durban), Eastern Cape (Gqeberha, East London) and Western Cape (Cape Town).
The HSE e-Learning Academy must be fully established within a maximum 12-month period, with content and facilitators meeting QCTO/SETA accreditation requirements.
Statutory surveys must be conducted by an Approved Inspection Authority (AIA) as required by the OHS Act; all listed surveys must be done twice during the contract, with the first-year surveys completed within the first year.
Compliance with OHS Act, ISO 45001:2018, ISO 14001:2026, NOSA CMB253 and SANS 10114 is required.
The service provider must deliver a custom HSE Management System on SABS SharePoint and a mobile auditing system (Android/iOS, offline-capable) integrated with SABS facilities management.
The annual HSE plan must be submitted by 31 January each year; HSE gifts are capped at R150 per employee per year and the national HSE event at R25,000 per event (excluding VAT).
APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE HEALTH, SAFETY AND ENVIRONMENTAL (HSE) CONSULTANCY SERVICES TO THE SOUTH AFRICAN BUREAU OF STANDARDS (SABS) AT VARIOUS SITES IN GAUTENG (PRETORIA AND OLIFANTSFONTEIN), MPUMALANGA
(SECUNDA), KWAZULU-NATAL (RICHARDS BAY AND DURBAN), EASTERN CAPE (GQEBERHA AND EAST LONDON), AND WESTERN CAPE (CAPE TOWN) FOR A PERIOD OF THIRTY-SIX (36) MONTHS.
Tender context
Return to this tender’s issuing organisation, province, or category.
Appointment of a service provider to provide health, safety and environmental (hse) consultancy services to the south african bureau of standards (sabs) at various sites in gauteng (pretoria and olifantsfontein), mpumalanga (secunda), kwazulu-natal (richards bay and durban), eastern cape (gqeberha and east london), and western cape (cape town) for a period of thirty-six (36) months.
1 Dr Lategan Road Groenkloof - Groenkloof - Groenkloof -
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAGCSAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentScope of work - HSE Consultancy Services.pdfReview complete
Description
Source: Scope of work - HSE Consultancy Services.pdf
Important Dates
28 Oct
2026
PUBLICATION
Tender Published
Tender was published
17 Nov
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Appointment of a service provider to deliver comprehensive health, safety and environmental (HSE) consultancy services to the South African Bureau of Standards (SABS) across multiple sites in Gauteng, Mpumalanga, KwaZulu-Natal, Eastern Cape and Western Cape for a 36-month period. The scope includes establishing a QCTO/SETA-ready HSE e-Learning Academy, digitalising the HSE management system on SharePoint with a mobile auditing tool, and providing daily, weekly, monthly, quarterly, bi-annual, annual and biennial HSE services, including statutory surveys by an Approved Inspection Authority.
The South African Bureau of Standards (SABS) seeks a service provider to deliver health, safety and environmental (HSE) consultancy services across multiple sites in Gauteng (Pretoria and Olifantsfontein), Mpumalanga (Secunda), KwaZulu-Natal (Richards Bay and Durban), Eastern Cape (Gqeberha and East London), and Western Cape (Cape Town) for a 36-month contract (RFP 202106). The tender uses the 80/20 preference point system with a functionality threshold of 70%. Bidders must attend a compulsory briefing session and submit their proposals electronically by the closing date.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Publication of Names of Bidders in Respect of Advertised Competitive for the Appointment of a Specialist Quality Control Inspectorate (QCI) Service Provider for a Period of six (06) years.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The scope of work covers three main areas: establishing an HSE e-Learning Academy, digitalising the HSE management system, and providing ongoing HSE consultancy services including inspections, audits, and statutory surveys across all SABS sites nationally.
Evaluation Criteria
Source: Scope of work - HSE Consultancy Services.pdf (unknown)
The document does not specify a scoring split or minimum qualifying score. The scope requires compliance with OHS Act, ISO 45001, ISO 14001, NOSA CMB253, and QCTO/SETA accreditation. The service provider must deliver across multiple provinces and use an Approved Inspection Authority (AIA) for statutory surveys. B-BBEE Level 1 is stated as a requirement.
Technical Specifications
Source: Scope of work - HSE Consultancy Services.pdf (unknown)
Establish a fully functional, QCTO/SETA-ready HSE e-Learning Academy within a maximum 12-month period.
Develop learning content (manuals, presentations, videos, assessments) for specified courses.
Set up and configure a Learning Management System (LMS) to host content and manage learner records (third party allowed).
Working at Height & Fall Protection: Ladder Safety (229998), Scaffolding Safety (229998), Working at Heights (229995), Fall Arrest & Rescue (229995 Advanced).
Build a custom HSE Management System on SABS SharePoint as the single source of truth for all HSE documentation.
Create site hierarchy for all regions and departments.
Configure user roles and permissions for role-based access control.
Implement Document Control System per ISO 45001:2018 and ISO 14001:2026 clause 7.5, with version control, review/approval workflows, availability at points of use, control of external documents, protection/retention, and obsolete document control.
Develop digital templates for HIRA, SWPs, audit checklists, inspection forms, incident reports, appointment letters (aligning with NOSA CMB253).
Convert and migrate existing HSE documentation from shared drives to the new system; migrate legacy data; link training records to HSE content.
Develop and implement a mobile auditing and inspection system for tablets (Android and iOS) with offline capability.
Allow auditors to complete checklists digitally, capture photographic evidence, tag non-conformances by type, assign priority (Critical, High, Medium, Low), and record GPS and department details.
Generate automated inspection reports with findings, compliance rating, detailed non-conformances with photos, prioritised action plan, trend analysis.
Integrate with SABS facilities management system to auto-log non-conformances as work orders (with description, photos, location, priority) and track status.
Provide real-time dashboard showing open vs closed non-conformances, trends by department/region/category, facilities work order status, average closure times.
Integrate with SharePoint HSE Management System.
Train HSE auditors, inspectors, and representatives on using the mobile system.
Daily services:
Notify SABS immediately of reportable incidents by phone; complete initial incident report within 24 hours.
Ensure operators complete pre-use checklists for forklifts, cranes, lifting tackle, mobile equipment.
Supervisors must visually check ladders and scaffolding in use each day.
Weekly services:
Conduct toolbox talks/safety meetings; document attendance and topics.
A competent person must inspect all erected scaffolding and produce a signed inspection report.
Inspect all portable electrical tools and equipment.
Check chemical storage areas for compatibility, containment integrity, and labelling.
Monthly services:
Conduct formal OHS site monitoring and inspections across all regions; produce Monthly Compliance Dashboard and OHS Monitoring Report with Action Plan per region.
Produce Environmental Monitoring Report with Action Plan.
Produce Fire & Emergency Equipment Monitoring Dashboard and Report.
Produce Lifting Equipment and Machinery Monitoring Dashboard and Report.
Produce report on status of legal appointments and HSE training matrix.
HSE representatives must complete monthly inspection checklists; reports forwarded for corrective action.
Conduct waste audits at Secunda, Netfa, and Groenkloof; produce reports and action plans.
Develop/maintain HCS inventory for all departments, including volumes and quantities.
All statutory surveys must be conducted twice during the contract period by an AIA as required by OHS Act.
Surveys to be conducted once within first year: national greenhouse survey (per National Greenhouse Gas Reporting Regulations Annexure 1), carbon tax assessment (per Schedule 2 of Carbon Tax Act), heat/cold stress survey, noise survey (dosimetry and area monitoring), illumination survey (SANS 10114), ventilation survey, chemical risk assessment, chemical compatibility survey, stack emissions survey, dust survey, water sampling and testing (chemical, biological, physical parameters), ergonomic survey, asbestos survey (with register and management plan), soil sampling and testing, stormwater sampling and testing.
For each survey, deliver: comprehensive survey report, AIA certificate, risk register update, action plan with responsible persons and deadlines, trend analysis (annual comparative), chemical risk assessment report (for each hazardous chemical substance), and track all findings monthly until closure.
Quality Management
Source: Scope of work - HSE Consultancy Services.pdf
Establish HSE e-Learning Academy within 12 months.
Submit detailed project plan with clear milestones.
Create pedagogically sound learning materials.
Set up LMS (can be third party) to host content and manage learner records.
Source: Scope of work - HSE Consultancy Services.pdf
Include environmental management in HSE scope: waste management, environmental monitoring, aspect and impact assessments, water/stormwater/soil sampling, and compliance with environmental legislation.
Specific surveys include greenhouse gas, carbon tax, dust, stack emissions, water, soil, stormwater, asbestos, and noise.
Annual environmental monitoring for all sites per legislation and local bylaws.
Develop environmental aspect and impact profile (every 2 years).
Appointment of a service provider to provide health, safety and environmental (HSE) consultancy services to the South African Bureau of Standards (SABS) at multiple sites across five provinces for 36 months.
Submit proposals electronically to [email protected] before the closing time. Email subject must include the tender reference number and description. Proposals must be PDF files (compressed zipped if needed), maximum size 14MB. Submissions via a link or "we transfer" are not accepted. Late submissions will not be accepted. No services may be rendered before a formal agreement is signed.
Returnable forms and documents (all must be completed and included):
Appendix A: Scope of Work
Appendix B: Pricing/Quotes, to be on official company letterhead or disqualification
Appendix C: Company Experience (details to support reference letters)
Appendix D: Intention to Respond form
Appendix E: SBD 4 — Bidder's Disclosure (disclose any state employment or relationships; false disclosure disqualifies)
Appendix F: Signed Non-disclosure Agreement
Appendix G: SBD 6.1 — Preference Points Claim Form (for 80/20 preference point system)
Appendix H: CSD Report or proof of banking details for international suppliers
Appendix I: B-BBEE certificate or sworn affidavit (to claim specific goals)
Appendix J: Management Summary (including Statement of Compliance)
Appendix K: Statement of Compliance
Appendix L: Signed SABS Terms and Conditions
Appendix M: Signed copy of the RFP document
Appendix N: Audited Financial Statements
Appendix O: Request for Proposal Enquiry form
Appendix P: Service Agreement
Other requirements:
Complete and return the Intention to Respond form (Appendix D) by 07 May 2026, but this deadline appears inconsistent with later dates; confirm with the issuer.
Register on the Central Supplier Database (CSD) at www.CSD.gov.za.
Disqualification risks:
Missing or incomplete returnable documents.
Quotation not on company letterhead.
Intellectual property encumbrances on the solution.
Misrepresentation of material facts.
Contacting SABS personnel other than the designated enquiry contact.
Canvassing of SABS personnel.
Non-attendance at the compulsory briefing session.
Project Plan and Methodology (weight 30%): detailed plan with defined deliverables and timelines; full compliance earns 5.
Company Track Record (weight 30%): contactable reference letters for HSE consultancy services within last 5 years; more references score higher (up to 5 for 5+).
Experience of Proposed Team Members (weight 30%): detailed CVs showing HSE experience; 5+ years earns 5.
Membership Registration (weight 5%): proof of professional body membership (SACPCMP, SAIOSH, NOSA Five Star, or relevant body). Registration = 5, none = 1.
Stage 3 — Preference Points (80/20 system):
Price: up to 80 points.
Specific Goals: up to 20 points, allocated for black ownership (up to 10), black women ownership (up to 6), and disability ownership (up to 4).
Contract award requires a signed agreement with SABS.
Bidders must provide a detailed project plan with clearly defined deliverables and timelines, and a methodology showing how the scope of work will be executed. This carries 30% of functionality score.
Key personnel must have detailed CVs showing HSE experience; 5+ years earns maximum points. Company must provide contactable reference letters from HSE consultancy work within the last 5 years. A professional body membership (SACPCMP, SAIOSH, NOSA Five Star or similar) is required.
No specific quality management requirements stated beyond the requirement to comply with the scope of work and SABS terms and conditions. SABS may inspect bidder premises as part of evaluation.
Pricing must be submitted using the Appendix B format, broken down by year (Year 1, 2, 3) and sections, with sub-totals, VAT, and total for three years.
Quotations must be on official company letterhead; failure to do so results in disqualification.
No other specific financial requirements are stated in the document.
The service relates to health, safety and environmental consultancy. Mandatory requirement: valid COIDA certificate from the Department of Labour. Proposed team members must have HSE experience.
Detailed evaluation criteria are already covered in the main evaluationCriteria section. Requires mandatory compliance (COIDA, NQF 7 qualifications), then functionality scored with minimum threshold 70%, then 80/20 preference points for price and specific goals.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
1 Dr Lategan Rd, Groenkloof, Pretoria, 0027, South Africa
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eTenders.gov.za
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Last checked
28 Oct 2026
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Enhanced
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