Supply and delivery of printer cartridges (RFQ-112820)

The document appears to be a cover sheet (SBD 6.1) for claiming preference points under the Preferential Procurement Regulations 2022. It lists specific goals (Black, Woman, Youth, Disability) and their maximum points (10, 5, 3, 2) under the 80/20 system. No further scope details are included in this document.

Statistics South Africa

• Email: [email protected]
• Telephone: +27 12 310 8911

Physical address:

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Postal address:

Private Bag X44

Pretoria, 0001

Returnable forms:

• SBD 6.1 (Preference Points Claim Form): claim preference points for specific goals; submit required ownership and supporting documents with the bid, otherwise no points are awarded.

Submission requirements:

• Bidders must be registered on the Central Supplier Database (CSD) and hold a valid tax clearance (SARS TCS or tax PIN).
• All required documents must be submitted with the quotation before the closing time.

Evaluation system: 80/20 preference point system (for requirements up to R50 million including taxes).

Points allocation:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price scoring formula:

• Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Ps is points scored, Pt is tender price, Pmin is price of lowest acceptable tender.

Specific goals and maximum points:

• Black ownership: 10 points
• Woman ownership: 5 points
• Youth ownership: 3 points
• Disability ownership: 2 points

Points for each goal are calculated as: SG = W × POE / 100, where W is the maximum points for the goal and POE is the percentage equity ownership.

Proof required to claim points:

• Black ownership: CIPC registration document showing ownership, B-BBEE certificate or sworn affidavit, and CSD full detail report.
• Woman ownership: same as above.
• Youth ownership: same as above.
• Disability: medical certificate from a HPCSA-registered medical practitioner confirming the disability.

Failure to submit proof with the bid means no preference points are claimed.

Supply and delivery of printer cartridges. No further technical details are provided in the available document.

The 80/20 preference point system applies, meaning the tender's Rand value (all applicable taxes included) is up to R50 million. No other financial requirements (bid security, bonds, guarantees) are stated.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance (SARS TCS or tax PIN).

Bidder must complete and sign SBD 6.1 (Preference Points Claim Form) to claim preference points; the signed declaration certifies the information is true and that claimed points are correct, and acknowledges that fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, or criminal prosecution.

The document includes only definitions from the Preferential Procurement Regulations (e.g., applicable taxes, tender, disability, functionality, price, youth, income-generating contracts) and a clause on the 80/20 system. No specific contractual terms are stated.

The evaluation uses the 80/20 preference point system. Points are awarded for price (maximum 80) and for specific goals (maximum 20). Specific goals and their maximum points are: Black ownership 10 points, Woman 5 points, Youth 3 points, Disability 2 points. Points per goal are calculated using the formula SG = W × POE / 100, where POE is the percentage equity ownership. Proof required includes CIPC registration, B-BBEE certificate or sworn affidavit, and CSD report (for Black, Woman, Youth); for disability, a medical certificate from a HPCSA-registered practitioner. Missing proof means points are not claimed.

The procurement is for four printer cartridges (black, cyan, magenta, yellow).

Closing date: 02 November 2026 at 11:00.

General enquiries:

• Contact name: not stated
• Email: [email protected]
• Telephone: +27 12 310 8911

Submission address:

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Submission method: by hand or courier to the address below.

Submission address: ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

(Alternatively, Private Bag X44, Pretoria, 0001)

Closing time: 11:00 on 02 November 2026.

Returnable documents (must be completed, signed and submitted with the quotation):

• SBD 3.1 (Pricing Schedule – Firm Prices): completed price schedule, signed.
• Any other documents specified in the full tender pack.

Disqualification risks:

• Submitting non-firm prices (including prices subject to exchange rate variations).
• Quotations received after 11:00 on 02 November 2026.

Evaluation basis: preference point system (the specific 80/20 or 90/10 split is not stated in the available text).

Price will be evaluated; only firm prices are considered.

Bidders must be registered VAT vendors with SARS if charging VAT.

Supply and delivery of printer cartridges:

• Item 1: Black Cartridge (J3M71A), quantity 1
• Item 2: Cyan Cartridge (J3M68A), quantity 1
• Item 3: Magenta Cartridge (J3M69A), quantity 1
• Item 4: Yellow Cartridge (J3M70A), quantity 1

The pricing schedule is form SBD 3.1 (Firm Prices). Bidders must complete the line-item prices for each cartridge, calculate the subtotal, add VAT at 15% (if VAT-registered), and provide a grand total inclusive of VAT. Prices must be firm and not subject to exchange rate variations. The completed schedule must be submitted as a returnable document. The offer must be valid for 30 days from closing.

Pricing schedule (SBD 3.1) is a returnable document.

Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.

Line-item prices must be quoted exclusive of VAT; the grand total must be inclusive of VAT.

VAT at 15% is to be calculated and charged only by suppliers formally registered as VAT vendors with SARS.

The offer must remain valid for 30 days from the closing date of the bid.

VAT registration with SARS is required if the bidder charges VAT.

No other compliance requirements are stated in the available text.

Supply and delivery of printer cartridges.

Closing date: 02 November 2026

Closing time: 11:00 AM

General enquiries:

• Email: [email protected]
• Telephone: +27 12 310 8911

Bidding procedure and technical enquiries:

• Contact person: SCM Officer
• Telephone: 012 406 3154
• Email: [email protected]

Submission address: [email protected]

Submission method: email to [email protected].

Bids must reach the correct email address by the closing time; late bids are not considered.

Bids must be submitted on the official SBD1 form, not re-typed, and completed in full.

The bid must be signed by a person with authority; proof of authority (e.g. company resolution) must be attached.

Returnable documents: completed and signed SBD1 Part A (Invitation to Bid) including supplier information and declarations.

Bidders must provide a SARS Tax Compliance Status PIN or, if not available, a CSD number.

Bids will be evaluated under the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022.

Preference points for B-BBEE: Bidders must submit a valid B-BBEE status level verification certificate, or a sworn affidavit (for EMEs and QSEs), to qualify for preference points.

No bid will be considered from persons in the service of the state, or from companies/close corporations with directors/members in the service of the state.

The successful bidder must sign a written contract form (SBD7).

Supply and delivery of printer cartridges.

No further specification (quantities, brands, or models) is stated in the document.

Tax compliance: bidders must be tax compliant and provide a SARS Tax Compliance Status (TCS) PIN. If no TCS PIN is available, a CSD number must be provided.

TCS PIN applications can be made via e-filing at www.sars.gov.za. A printed TCS certificate may be submitted with the bid.

Consortia / joint ventures / sub-contractors: each party must submit a separate TCS certificate / PIN / CSD number.

Bidder disqualification: bids from persons in the service of the state, or from companies/close corporations with directors/members in the service of the state, will not be considered.

B-BBEE: a valid B-BBEE status level verification certificate, or a sworn affidavit (for EMEs & QSEs), must be submitted to qualify for preference points.