Supply and delivery of game pellets and dry feeds to the national zoological garden (sanbi) – 3-Year contract

Closing date: 18 November 2026 at 11:00

Compulsory briefing session:

• Date: 6 November 2026
• Time: 10:00
• Venue: The Education Centre, National Zoological Garden, Corner Boom and Paul Kruger Streets, 232 Boom Street, Pretoria Central, 0183
• Attendance is compulsory.

Deadline for questions and clarifications: SANBI will not respond to enquiries received after 13 November 2026.

Bidding procedure enquiries

• Contact: SANBI Supply Chain Management (Deputy Director: SCM)
• Email: [email protected]

Technical enquiries

• Contact: P. Maffodi
• Email: [email protected]

Additional technical contact:

• Contact: L. Manganye
• Email: [email protected]

Submission address (bid box):

Biodiversity Centre

Pretoria National Botanical Garden

2 Cussonia Avenue

Brummeria, Pretoria

Submission method: bids must be delivered in the bid box at the Biodiversity Centre, Pretoria National Botanical Garden, 2 Cussonia Avenue, Brummeria, Pretoria, before the closing time.

Closing time: 11:00 on 18 November 2026.

Late bids are not considered.

Bids must be submitted on the official forms provided (not to be re-typed).

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): covers bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule – Firm Prices): firm prices only; non-firm or exchange-rate-linked prices are rejected. If delivery points affect pricing, a separate schedule per point is required.
• SBD 4 (Bidder's Disclosure): discloses any relationship between the bidder, its directors/shareholders, and the state or the procuring institution. A false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals under the 80/20 system.
• SBD 9: included in SBD 4 declaration, certifies independent bid determination and no collusion.
• Proof of authority to sign (e.g. company resolution) must be submitted.
• B-BBEE verification certificate or sworn affidavit for EMEs/QSEs.
• Tax compliance: a valid SARS Tax Compliance Status PIN or certificate, or a CSD number if no PIN.
• Foreign suppliers must complete the questionnaire for foreign bidders.

Disqualification risks:

• Late submission or delivery to the wrong address.
• Any official form missing, unsigned, or re-typed.
• Failure to provide any required tax compliance particulars may render the bid invalid.
• Bidders who are persons in the service of the state, or companies/close corporations with such directors/members, are excluded.

Evaluation is in terms of the Preferential Procurement Regulations, 2022, under the 80/20 preference point system (applicable to tenders up to R50 million).

Points allocation:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals (20 points):

• Black ownership: 10 points (verified on the CSD report)
• Female ownership: 5 points (verified on the CSD report)
• The remaining points (5) are allocated to other specific goals as defined by SANBI (not stated in the extract).

Failure to submit proof for specific goals means those points are not claimed.

Price scoring formula (80/20): Ps = 80(1 − (Pt − Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender.

The organ of state may require the bidder to substantiate any preference claim at any time.

No minimum qualifying score is stated; the highest total score (price + specific goals) is likely to win, subject to negotiation of unit prices.

The department requires the supply and delivery of game pellets and dry feeds to the National Zoological Garden (NZG), Pretoria campus, for a period of three years. Two service providers will be appointed and used on a rotational basis; the contract will be managed to ensure equal distribution of quantity and/or expenditure between them.

The diet sheet is prescribed by a qualified animal nutritionist and/or wildlife veterinarian; feeds must meet the specified nutritional compositions.

Annual estimated quantities and preferred packaging:

1. Game pellets (100 Protein): 50kg bags, 1 700 bags per annum
2. Game pellets (140 Protein): 50kg bags, 500 bags per annum
3. Browser pellets: 40kg bags, 1 080 bags per annum
4. Protein and trace mineral supplement for cattle: 50kg bags, 90 bags per annum
5. Deworming premix pellets: 50kg bags, 130 bags per annum
6. Horse rider pellets: 40kg bags, 420 bags per annum
7. Horse lifetime balancer pellets: 30kg bags, 420 bags per annum
8. Poultry laying pellets: 40kg bags, 405 bags per annum
9. Mouse cubes: 40kg bags, 60 bags per annum
10. Rabbit pellets: 40kg bags, 60 bags per annum
11. Dry dog food (24% protein): 40kg bags, 35 bags per annum
12. Dry dog food (28% protein): 20kg bags, 8 bags per annum
13. Feline adult dry cat food: 10kg bags, 5 bags per annum
14. Floating duck pellets: 25kg bags, 150 bags per annum
15. Parrot doughnut: 25kg bags, 12 bags per annum
16. Parrot/parakeet bird food supplement: 10kg bags, 16 bags per annum
17. Broiler starter mash: 40kg bags, 200 bags per annum
18. Budgie seed: 10kg bags, 520 bags per annum
19. Pigeon tumbler mix: 25kg bags, 160 bags per annum
20. Flamingo feed: 25kg bags, 600 bags per annum
21. Avian mineral supplement: 5kg bags, 28 bags per annum
22. Monkey feed for tamarins: 10kg bags, 52 bags per annum
23. Monkey feed for marmosets: 10kg bags, 52 bags per annum
24. Marmoset crumbs: 5kg bags, 12 bags per annum
25. Wheat bran: 30kg bags, 10 bags per annum
26. Trout pellets: 25kg bags, 8 bags per annum
27. Koi pellets: 5kg bags, 8 bags per annum
28. Pig maintenance meal: 40kg bags, 12 bags per annum
29. Game blocks: 25kg, 266 blocks per annum

Detailed nutritional composition for each product is specified (protein, fibre, moisture, minerals, vitamins, etc.). Quantities are estimated and may differ from actual consumption based on operational needs.

All delivery costs must be included in the bid price, delivered to the prescribed destination.

Pricing must be submitted on SBD 3.1 (Pricing Schedule – Firm Prices).

Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) are not considered.

A separate pricing schedule must be submitted for each delivery point if different delivery points influence pricing.

The offer must be valid for 120 days from the closing date.

All applicable taxes must be included in the bid price.

All delivery costs must be included in the bid price.

The pricing schedule must indicate the item number, quantity, description, and bid price in Rand.

Bidders must state whether the offer complies with specifications; deviations must be indicated.

Delivery period and delivery basis must be stated.

Pricing must be on SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices are accepted; prices subject to exchange rate variations or non-firm rates are rejected.

The offer must be valid for 120 days from the closing date.

Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).

All delivery costs must be included in the bid price.

Two service providers will be appointed; SANBI reserves the right to negotiate to ensure unit prices are market-related.

No bid security, bonds, guarantees, retention or payment terms are stated in the document.

Registration and compliance:

• Bidders must be registered on the Central Supplier Database (CSD) or provide a valid SARS Tax Compliance Status PIN/certificate.
• If no TCS PIN, a CSD number must be provided.
• For consortia, joint ventures or subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Tax compliance can be obtained via SARS e-Filing (www.sars.gov.za).
• Bidders must not be persons in the service of the state, nor companies/close corporations with directors/members who are persons in the service of the state.
• Foreign suppliers: if not a resident, has no branch, no permanent establishment, no source of income, and not liable for taxation in South Africa, registration for a TCS PIN is not required.

B-BBEE requirements:

• A valid B-BBEE verification certificate or a sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• B-BBEE status level must be indicated on the submission (tick applicable box).
• Points for specific goals are claimed as per SBD 6.1.

Other:

• No CIDB grading, CIPC, professional registrations, or local content requirements are stated.

The contract will be for a period of three years.

Two service providers will be appointed and used on a rotational basis, with the contract managed to ensure equal distribution of item quantity and/or expenditure.

SANBI reserves the right to negotiate to ensure market-related unit prices.

The successful bidder will be required to sign a written contract form (SBD 7).

The tender is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2017, and the General Conditions of Contract (GCC).

The bid price must bear all applicable taxes; the offer must remain valid for 120 days from closing.

Special conditions, if any, are not detailed in the extract; the document refers to 'Other conditions of contract' section (page 32) that is not included.

Bids will be evaluated under the 80/20 preference point system.

No termination or penalty clauses are stated.

The applicable preference point system is the 80/20 system (for tenders up to R50 million).

Points allocation:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals (20 points):

• Black ownership: 10 points (verified on CSD report)
• Female ownership: 5 points
• The remaining points (5) are allocated to other specific goals as defined by SANBI (not stated in extract).

Failure to submit proof for specific goals means those points are not claimed.

Price scoring formula (80/20): Ps = 80(1 − (Pt − Pmin)/Pmin).

SANBI may require substantiation of any preference claim.

No minimum qualifying score is stated.