Rewiring, led lighting and electrical db board upgrade at schweizer-reneke post office

Responsible person during the contract period

• Name: Wikus du Plessis
• Role: South African Post Office representative for the contract

Material and workmanship acceptance

• All materials are subject to the approval of the Representative/Agent.
• Only first-class quality materials are accepted.
• The installation must be erected and tested in accordance with the listed Acts and regulations.

No scoring split, preference point system or minimum qualifying score is stated.

Scope

• Supply and install building, shopfitting and electrical work at Schweizer-Reneke Post Office.
• Site of work: Schweizer-Reneke Post Office.
• Contract period: three weeks.

Electrical work

• Upgrade existing distribution boards where breakers do not comply with SANS 10142-1; re-label the DB and legend, label all plugs and data points, and add surge protection.
• Assess the master circuit breakers (MCB) and circuit breakers (CB) in the existing DB before upgrading.
• Rewire electrical cables from the DB to the light fittings and plugs.
• Replace existing fluorescent light fittings with LED fluorescent fittings, open channel, 1.5 m double.
• Earthing: a specialist subcontractor must inspect, report on, service and repair the existing earthing so that full electrical operation is achieved.
• Final testing and commissioning of this portion of the works.
• Supply a Certificate of Compliance (COC) for all electrical work, including labelling, fault finding, testing and repairs to DBs and outlets.

Standards and site rules

• Work must comply with SABS 0400, local authority standards and regulations, and the Occupational Health and Safety Workplace Manual.
• New signs must be erected in line with occupational health and safety requirements.
• Measurements must be verified when preparing the quotation and before work is carried out.

Earthing: a specialist subcontractor must inspect, report on, service and repair the existing earthing to ensure full electrical operation, in line with statutory and local authority requirements.

Distribution boards: upgrade existing DBs where breakers do not comply with SANS 10142-1, re-label the DB and legend, label all plugs and data points, and add surge protection; assess the existing MCBs and CBs.

Lighting: replace existing fluorescent fittings with LED fluorescent fittings, open channel, 1.5 m double.

Work must comply with SABS 0400 and local authority standards and regulations. Materials are subject to approval by the Representative/Agent and must meet the relevant SABS specifications, or international standards where no SABS specification exists. A COC must be supplied for all electrical work.

Rates cover manufacturing, delivery and installation, excluding VAT. The bill is not divided into trades; each item's rate covers all trades for that item. The tender amount must include all statutory taxes, duties and levies, with only VAT added. Summary: electrical work, VAT at 15%, and total including VAT.

Pricing basis

• Priced on a lump-sum General Bill of Quantities for electrical work.
• Rates for every item must include manufacturing, delivery and installation costs, excluding VAT.
• The bill is not divided into trades; each item's rate must cover all trades related to that item.
• The tender amount must include all statutory taxes, duties and levies; only VAT is added on top.
• VAT: 15%.
• Summary totals: electrical work (excl. VAT), VAT, and total including VAT.
• The contractor's name must be entered on the bill and on the summary.

Certification

• A Certificate of Compliance (COC) is required for all electrical work carried out, covering the complete installation, labelling, fault finding, testing and repairs to DBs and outlets.

Materials

• Only first-class quality materials may be used; all materials are subject to approval by the Representative/Agent.
• Materials must comply with the relevant SABS specifications, or international standards where no SABS specification exists.
• Materials must be of South African manufacture wherever possible.

Applicable legislation

• SANS 10142-1 (Code of Practice for the Wiring of Premises), latest issue.
• Occupational Health and Safety Act, 1993, as amended.
• Local Government Ordinance, 1939, as amended, municipal by-laws and any special requirements of the local supply authority.
• Fire Brigade Services Act, 1993, as amended.
• National Building Regulations and Building Standards Act, 1977, as amended.
• SABS 0400 and local authority standards and regulations.

Contract period: three weeks. Replacing materials or workmanship that do not meet specification will not extend the contract period.

Materials must be of first-class quality and are subject to approval by the Representative/Agent.

SAPO requires replacement of burned electrical cables and light fittings, replacement and upgrade of the electrical DB box, and an electrical Certificate of Compliance at Schweizer-Reneke Post Office.

An electrician is to be appointed to rewire the electrical wiring, replace existing fluorescent tubes with LED lights, and update and replace the DB box.

Compulsory site inspection: 7 October 2026 at 11:00

Venue: Schweizer-Reneke Post Office, 41 Schweizer Street, Schweizer-Reneke

Attendance is compulsory — this is Phase 0 of the evaluation.

Clarification questions close: 9 October 2026 at 09:00

Submit questions in writing to the SAPO contact; no questions are entertained after this time.

Closing date and time: 13 October 2026 at 11:00

Submission by email to [email protected].

Compulsory site inspection: 7 October 2026 at 11:00

Venue: Schweizer-Reneke Post Office, 41 Schweizer Street, Schweizer-Reneke

Attendance is compulsory — this is Phase 0 of the evaluation.

Clarification questions close: 9 October 2026 at 09:00

Submit questions in writing to the SAPO contact; no questions are entertained after this time.

SAPO responds in writing to queries and circulates the responses to bidders who attended the briefing session.

Enquiries (SCM)

• Contact: Bernadette van Zyl
• Role: Procurement Officer, Supply Chain Management
• Email: [email protected]
• Telephone: 012-845-2452

Submission

• Method: email
• Email: [email protected]

SAPO SCM address

South African Post Office Limited

Supply Chain Management

Cnr Sophie de Bruyn and Jeff Masemola Street

Pretoria

Service delivery address

Schweizer-Reneke Post Office

41 Schweizer Street

Schweizer-Reneke

Submission method: email only

Submission email: [email protected]

Closing: 13 October 2026 at 11:00 — late submissions are not accepted

Bid validity: 120 days from the closing date

Language: all documents and correspondence must be in English; non-English submissions are not evaluated

Currency: pricing must be in South African Rand (ZAR); a bid in another currency is non-responsive

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): discloses state employment and the interests of directors, shareholders and members; a false disclosure disqualifies the bid.
• Confidentiality and Non-Disclosure Agreement: signed undertaking not to disclose SAPO information.
• Certificate of Acquaintance with Bid Documents: confirms the bidder has read the bid pack.
• Annexure F (Pricing Schedule): completed in full in the format provided.
• Annexure BC (Conformance to Specification): completed in full on company letterhead, confirming delivery against the scope of work.
• Proof of CIDB registration, grade 1EB or higher, active status, with CRS number.
• COIDA letter of good standing (active).
• Latest CSD report / MAAA number.
• SARS tax compliance certificate or TCS PIN.
• Valid B-BBEE certificate, sworn affidavit or DTI B-BBEE certificate (for preference points).

Disqualification risks

• Bid received after the closing time.
• Gatekeeping documents (Annexure F pricing schedule, CIDB 1EB proof) not submitted or not valid at closing.
• Bid condition documents not resubmitted during evaluation after a request.
• Pricing not in ZAR, or documents not in English.
• Bidder or its directors shown as government employees on the CSD.
• Bidder on the National Treasury list of restricted suppliers.
• Information found to be incorrect or misleading.
• Canvassing SAPO staff before award.

Administrative documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares state employment and related interests; a false disclosure disqualifies the bid.
• Confidentiality and Non-Disclosure Agreement: signed undertaking on SAPO information.
• Certificate of Acquaintance with Bid Documents: confirms the bidder has read the bid pack.
• Latest CSD report / MAAA number.
• SARS tax compliance certificate.

Gatekeeping documents (disqualifying if not submitted)

• Annexure F pricing schedule.
• Proof of CIDB registration, grade 1EB.

Bid condition documents

• Annexure BC, completed in full on company letterhead.
• COIDA letter of good standing (active).

Bidders who omit a bid condition document at closing may be asked to resubmit; failure to resubmit during evaluation disqualifies the bid.

Specific goals documents

• Valid SANAS-accredited B-BBEE certificate, sworn affidavit attested by a Commissioner of Oaths (EMEs and QSEs), or DTI B-BBEE certificate (EMEs and QSEs).
• Joint ventures must submit a consolidated B-BBEE certificate to earn the points.

Bidders who submit no specific goal evidence score zero for those points but are not disqualified.

Evaluation phases

• Phase 0: compulsory site inspection.
• Phase 1: gatekeeping criteria — disqualification if not met.
• Phase 2: bid conditions.
• Phase 3: commercial evaluation.

Phase 1 — Gatekeeping (disqualifying)

• Annexure F pricing schedule completed in full in the prescribed format.
• Valid CIDB certificate, minimum grade 1EB, active status, with CRS number, valid on the closing date. SAPO verifies the certificate on the CIDB website.

Phase 2 — Bid conditions

• Annexure BC conformance to specification, completed on company letterhead.
• Active COIDA letter of good standing, or the certificate number / CF registration number where an agent or third party is used.
• CSD registration with MAAA number.
• Completed SBD 1 and SBD 4.
• Tax compliance verified through the CSD MAAA number; SAPO allows seven working days from its request.
• Bidder must not be on the National Treasury list of restricted suppliers.

Bidders who omit a bid condition document at closing may be asked to resubmit; failure to resubmit during evaluation disqualifies the bid.

Phase 3 — Commercial (80/20 preference point system)

• Price: 80 points, benchmarked against the lowest quotation.
• Specific goals: 20 points.

Specific goals scoring

• 51% or more Black owned: 10 points.
• 51% youth owned: 5 points.
• 51% women owned: 3 points.
• 1% owned by disabled persons: 2 points.

Evidence: SANAS-accredited B-BBEE certificate, a sworn affidavit attested by a Commissioner of Oaths (EMEs and QSEs), or a DTI B-BBEE certificate (EMEs and QSEs). The document must be valid on the closing date; expired certificates or affidavits are not accepted.

Bidders who submit no specific goal evidence are not disqualified but score zero for those points.

Joint ventures must submit a consolidated B-BBEE certificate to earn the points.

Scope of work

• Rewire the electrical cabling at Schweizer-Reneke Post Office.
• Replace existing fluorescent light fittings with LED light fittings.
• Upgrade and replace the electrical distribution board (DB box).
• Replace burned electrical cables and light fittings.
• Issue an electrical Certificate of Compliance (COC) on completion.
• Conduct an on-site assessment and hand over a functional office with the applicable certificates of compliance.

Delivery point

Schweizer-Reneke Post Office, 41 Schweizer Street, Schweizer-Reneke.

Lead time

Three (3) weeks from the original purchase order.

Standards

• SANS 10-400 building standards and applicable municipal by-laws.
• SABS 0142 for the electrical installation, in line with the ECB code of conduct.
• Occupational Health and Safety Act, 1993.
• National Building Regulations, including an Occupational Safety File.
• COIDA registration in good standing.

Rewire the electrical cabling, replace fluorescent light fittings with LED fittings, upgrade the electrical DB, and provide an electrical COC.

The supplier must conduct an on-site assessment and hand over a functional office with the applicable certificates of compliance, as determined by the site assessment.

SAPO may carry out site inspections, product evaluations or explanatory meetings before or after adjudication to verify the nature and quality of the services offered.

SAPO may request audited financial statements or other documentation for a due diligence exercise.

SAPO may reject or disqualify a bid that does not conform to the instructions or specification, or that contains incorrect or misleading information; minor non-compliance may be clarified or rejected at SAPO's discretion.

SAPO may accept part of a bid, split the award between bidders, cancel the RFQ at any stage, or award to a bidder other than the highest scorer where objective criteria apply.

Annexure F (Pricing Schedule) must be completed in full in the format provided and attached to the bid after the schedule page.

Pricing must be in South African Rand (ZAR).

Pricing

• Complete Annexure F (Pricing Schedule) in full in the format provided and attach it to the bid.
• All pricing in South African Rand (ZAR); a bid in another currency is non-responsive.
• Where figures in numerals and words conflict, the words prevail.
• SAPO may not allocate its full requirement to a single bidder.

Payment

• The contract price is inclusive of VAT and payable 30 days from statement date.
• The contract price is agreed during contract negotiation.

Bid validity

• 120 days from the closing date; bidders may be asked to extend on the same terms. A bidder who fails to respond to an extension request before expiry is excluded from the process.

Cost of bidding

• Each bidder bears its own bid preparation and negotiation costs.

Registration and status

• CSD registration with a MAAA number (register at www.csd.gov.za).
• Tax compliance: SARS TCS PIN or printed TCS certificate, verified through the CSD MAAA number; SAPO allows seven working days from its request.
• Bidders on the National Treasury list of restricted suppliers are disqualified.
• Bidders whose CSD record shows government employment are disqualified.
• Consortia, joint ventures and subcontractors: each party submits its own TCS certificate / PIN / CSD number.

CIDB

• Minimum grade 1EB, active status, with CRS number, valid on the closing date.

Coida

• Active letter of good standing; where an agent or third party is used, the certificate number or CF registration number must appear.

B-bbee

• Valid SANAS-accredited B-BBEE certificate, sworn affidavit attested by a Commissioner of Oaths (EMEs and QSEs), or DTI B-BBEE certificate (EMEs and QSEs), valid at closing.
• Joint ventures must submit a consolidated B-BBEE certificate to earn preference points.

Returnable forms

• SBD 1 (Invitation to Bid): bidder details and signature as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares state employment and related interests; a false disclosure disqualifies the bid.
• Confidentiality and Non-Disclosure Agreement: signed undertaking on SAPO information.
• Certificate of Acquaintance with Bid Documents: confirms the bidder has read the bid pack.
• Annexure BC: conformance to specification on company letterhead.
• Annexure F: pricing schedule.

The repairs must comply with the Occupational Health and Safety Act, 1993.

The supplier must provide an Occupational Safety File as required by the National Building Regulations.

Price basis

• SAPO may not allocate its full requirement to a single bidder.
• Where figures in numerals and words conflict, the words prevail.
• The successful bidder commits to a programme of continuous improvement delivering cost efficiencies over the relationship.

Payment

• Contract price is inclusive of VAT and payable 30 days from statement date.

Validity

• Bids remain open for 120 days from the closing date; bidders may be asked to extend on the same terms. Failure to respond to an extension request before expiry excludes the bidder.
• If the preferred bidder does not sign or start within a reasonable period, SAPO may award to the next ranked bidder at the quoted price, even after a letter of regret.

Cost of bidding

• Each bidder bears its own bid preparation and negotiation costs.

SAPO's rights

• SAPO may reject or disqualify bids that omit requested information, arrive late, do not conform to the instructions or specification, or contain incorrect or misleading information.
• SAPO may decline to award, cancel the RFQ at any stage, negotiate with preferred or reserved bidders, accept part of a bid, split the award, correct mistakes, or award to a bidder other than the highest scorer where objective criteria apply.
• SAPO may request audited financial statements for due diligence, and may cancel the contract and ask National Treasury to place the bidder on the Database of Restricted Suppliers for up to 10 years where a contract was awarded on incorrect information.
• Canvassing SAPO staff before award is prohibited; enquiries must be in writing to the named contact.

Joint ventures, consortia, partnerships and trusts

• A trust, consortium or joint venture qualifies for specific goal points as a legal entity if it submits its B-BBEE status level certificate, or as an incorporated or unincorporated entity if it submits a consolidated B-BBEE scorecard prepared for the bid.
• Signed agreements are accepted as proof of the joint venture or consortium, and must set out the roles of the lead partner and identify the lead partner with power of attorney to bind the other parties.

Samples

• SAPO does not pay for samples, or for samples damaged or destroyed by destruction testing.

Conditions of purchase

• The terms and conditions of any resulting order or contract are stated in the main contract between SAPO and the appointed service provider.

Compliance standards

• SANS 10-400 building standards and applicable by-laws.
• Occupational Health and Safety Act, 1993.
• Local municipal by-laws and local supply authority regulations.
• SABS 0142 for the electrical installation, in line with the ECB code of conduct.
• National Building Regulations, including an Occupational Safety File.

Registrations

• CIDB category 1EB, active status, with CRS number.
• COIDA registration in good standing (Workmen's Compensation).

Evaluation phases

• Phase 0: compulsory site inspection.
• Phase 1: gatekeeping criteria — disqualification if not met.
• Phase 2: bid conditions.
• Phase 3: commercial evaluation.

Gatekeeping (disqualifying)

• Annexure F pricing schedule completed in full in the prescribed format.
• Valid CIDB certificate, minimum grade 1EB, active status, with CRS number, valid on the closing date; SAPO verifies on the CIDB website.

Bid conditions

• Annexure BC conformance to specification, completed on company letterhead.
• Active COIDA letter of good standing, or the certificate number / CF registration number where an agent is used.
• CSD registration with MAAA number; bidders whose CSD record shows government employment are disqualified.
• Completed SBD 1 and SBD 4.
• Tax compliance verified through the CSD MAAA number; seven working days allowed from SAPO's request.
• Bidder must not be on the National Treasury list of restricted suppliers.

Bidders who omit a bid condition document at closing may be asked to resubmit; failure to resubmit during evaluation disqualifies the bid.

Commercial (80/20 preference point system)

• Price: 80 points, benchmarked against the lowest quotation.
• Specific goals: 20 points.

Specific goals scoring

• 51% or more Black owned: 10 points.
• 51% youth owned: 5 points.
• 51% women owned: 3 points.
• 1% owned by disabled persons: 2 points.

Evidence: SANAS-accredited B-BBEE certificate, sworn affidavit attested by a Commissioner of Oaths (EMEs and QSEs), or DTI B-BBEE certificate (EMEs and QSEs), valid at closing. Expired documents are not accepted. Bidders who submit no specific goal evidence score zero for these points but are not disqualified.