Supply and delivery of occupational programme (cooking and catering) equipment at hessequa campus, south cape tvet college

Closing date: 11 September 2026. Closing time: 11:00.

SCM contact: Barryline Botha, SCM Department, Central Office, 044 884 0359, [email protected]. Technical contact: Yvonne Booysen, Campus Manager, Hessequa Campus, 028 713 4775, [email protected]. Bidding procedure enquiries: Amanda Blayi, 044 884 0359, [email protected]; Yvonne Booysen, 028 713 4775, [email protected]. Submission address: South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George; or email [email protected].

Bids must be submitted by the closing time of 11:00 on 11 September 2026. Submission may be made by depositing the bid in the bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George, or by email to [email protected]. Late bids will not be accepted. All bids must be submitted on the official forms provided and not re-typed. The following documents must be included: valid tax PIN certificate, latest municipal account or valid lease agreement, CIPC/CIPRO registration documents listing all members/shareholders with percentages, copies of share certificates (if a company), shareholding breakdown per race, gender and percentage, declaration of interest, B-BBEE rating certificate (SANAS accredited) or sworn affidavit, company profile and/or evidence of relevant experience, relevant certifications or manufacturer/authorised distributor documentation, completed bid conditions, completed due diligence (SBD forms), and completed price schedule with detailed breakdown. Failure to include all documents may result in disqualification. For consortia or joint ventures, the same documents must be submitted for each party.

Checklist of documents to be submitted: Copy of valid Tax pin certificate, latest Municipal Account or Valid Lease agreement, CIPRO company registration documents listing all members with percentages (for CC), copies of all share certificates (for company), shareholding breakdown per race, gender and percentage, declaration of interest, BBBEE rating certificate issued by a SANAS Accredited BEE verification agency or sworn affidavit, company profile and/or evidence of relevant experience, relevant certifications or manufacturer/authorised distributor documentation. Completed Bid Conditions, Completed Due Diligence (SBD forms), Completed Price Schedule with detailed breakdown. Failure to include all documents may result in disqualification.

The applicable preference point system is the 80/20 system (for requirements with a Rand value up to R50 million). Points are allocated as follows: Price 80, Specific Goals 10, B-BBEE 10, total 100 points. Specific goals include: Garden route area 10 points, Western Cape area 5 points, Outside Western Cape 0 points. Bidders must be registered on the Central Supplier Database (CSD) with a valid CSD number. Tax matters must be in order: submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. Company registration documents (CIPC/CIPRO) listing all members/shareholders with percentages required. Valid B-BBEE verification certificate (SANAS accredited) or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. Latest municipal account or valid lease agreement as proof of address. No bids accepted from persons in the service of the state, companies with directors in state service, or close corporations with members in state service. Completed and signed SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Past SCM Practices), SBD 9 (Independent Bid Determination), and Declaration & Commissioner of Oaths. Price declaration form with detailed breakdown including VAT and delivery costs must be completed.

Scope: Supply and delivery of cooking and catering equipment for the Hospitality Cook and Chef occupational programmes at Hessequa Campus, South Cape TVET College. Equipment must be durable, high-quality, energy-efficient and environmentally sustainable where feasible. Specifications must match approved technical specifications (dimensions, capacity, materials, brand). Product data sheets and certifications required for all supplied equipment. Delivery and installation: timely delivery to specified location, coordinate with on-site personnel and Programme manager, assemble and position equipment according to layout plans, integrate with utilities (electrical, gas, water), conduct operational testing. Site preparation: assess readiness, upgrade or modify utilities as needed. Commissioning and handover: thorough testing under various conditions, address defects, train bakery staff in operation and maintenance, provide user manuals and maintenance guides, deliver fully operational equipment with documentation, warranties, certifications. Maintenance and support: regular preventive maintenance schedules, inspections, cleanings, part replacements, prompt repair services, spare parts inventory, technical support via phone or on-site, maintenance and service plan minimum 12 months with option to renew. Deliverables: approved list of bakery equipment, delivery schedule and installation timeline, test reports and commissioning certificates, user manuals and training materials, maintenance plan and warranty details. Warranty: two (2) year warranty on large equipment (electrical, gas, battery powered), twelve (12) month warranty on small equipment. Location: South Cape TVET College, Hessequa campus, Varkevisser St, Riversdale, 6670. Equipment list includes: 10 tray convection/combi oven (18kW, 380V-50Hz-3 phase), combi oven stand, convection oven 10 trays, tabletop deep fryer single 5Lt, deep fryer baskets, electronic compact portion scale 5kg, planetary mixer with attachments 10Lt, bread tins, silicon bread molds, steak & kidney dishes, metal cooling racks, round metal mixing bowls, measuring cups and spoons sets, wooden spoons, flour sieves, plastic measuring jugs, rolling pins, cookie cutters, plastic dough scrapers, silicon pastry brushes, icing spatulas, muffin tins, digital thermometers (HACCP), oven mitts, white cutting boards, bread knives, water spray bottles, paring knives, Teflon baking sheets, metal utility tongs, saltshakers, full silicon spatulas, piano whisks.

Delivery and Installation: Ensure timely delivery to specified location with proper handling. Coordinate delivery schedules with on-site personnel and Programme manager. Assemble and position equipment according to layout plans. Integrate with utilities (electrical, gas, water connections) to ensure safety and functionality. Conduct operational testing for compliance. Site preparation: Assess site readiness, upgrade or modify utilities as needed. Commissioning and Handover: Perform thorough testing under various operational conditions, address defects, train staff in equipment operation and maintenance, provide user manuals and maintenance guides, deliver fully operational equipment with documentation, warranties, and certifications. Maintenance and Support: Offer regular maintenance schedules, inspections, cleanings, part replacements, prompt repair services, maintain spare parts inventory, provide technical support via phone or on-site, include maintenance & service plan (minimum 12 months with option to renew).

Bidders must provide supporting documentation demonstrating ability to meet the scope of work: company profile and/or evidence of relevant experience, product brochures, catalogues and technical specifications, warranty information, details of installation, technical support, maintenance and after-sales service arrangements, relevant certifications or manufacturer/authorised distributor documentation. The service provider must have the capacity to provide ongoing technical support, maintenance and after-sales services for the duration of the applicable warranty.

Inspections, tests and analyses: Pre-bidding testing for account of bidder. If inspection requirements are indicated, bidder's premises shall be open for inspection. If goods do not comply, costs of inspections borne by supplier. Rejected goods must be replaced at supplier's cost. Standards: Goods supplied shall conform to standards mentioned in bidding documents and specifications.

Price Declaration Form: Total sum for supply and delivery of Occupational Programme Equipment at Hessequa Campus, including VAT and delivery costs. Price covers all services as per specifications. Offer held open for 90 days from submission. Delivery to commence upon acceptance. No additional costs to SCC. Price schedule includes detailed list of equipment with quantities and costs, including delivery and installation costs, amount incl VAT. Payment: invoices and supporting documents must be submitted to SCC by the 1st business day of a calendar month for payment by end of same month, otherwise payment by end of following month. Payments by electronic bank transfer or other method at SCC's discretion. No penalty interest charged if requirements not complied with. No contract concluded with any bidder whose tax matters are not in order; SARS must certify tax matters of preferred bidder. No contract with bidder whose municipal rates and taxes and municipal services charges are in arrears. Performance security: within 30 days of notification of contract award, successful bidder must furnish performance security of amount specified in SCC, in form of bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. Payment terms: payments made promptly, no later than 30 days after submission of invoice or claim. Payment in Rand.

CSD registration: Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number. Tax compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. B-BBEE: Valid B-BBEE verification certificate (SANAS accredited) or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. Company registration: CIPC/CIPRO registration documents listing all members/shareholders with percentages. Proof of address: Latest municipal account or valid lease agreement. State employment: No bids from persons in the service of the state, companies with directors in state service, or close corporations with members in state service. Returnable forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), Declaration & Commissioner of Oaths. Proof of authority: Company resolution authorising signatory. Foreign suppliers: Complete questionnaire on residency, branch, permanent establishment, source of income, taxation in RSA.

Health, Safety, and Compliance: All equipment must comply with local health and safety regulations. Provide certifications for food-grade materials and safe operations. All equipment to be installed by qualified personnel/technicians to comply with safety regulations. Installation must be done while wearing appropriate PPE to prevent risks or accidents. Delivery and installation personnel must sign the safety register while on site.

General conditions of contract include: performance security within 30 days of award, warranty of 12 months after delivery or 18 months after shipment, payment within 30 days of invoice, penalties for delay calculated at prime interest rate, termination for default, force majeure, settlement of disputes via mediation then court, limitation of liability (aggregate liability not exceeding total contract price), governing language English, applicable law South African, taxes and duties responsibility, prohibition of restrictive practices.

Special conditions: Company registration form / Corporate document (CIPRO), BBBEE certification, latest municipal account/Valid Lease Agreement, copy of the original tax clearance or printed certificate with PIN, CSD registration number, company profile and/or evidence of relevant experience, relevant certifications or manufacturer/authorised distributor documentation. Remuneration: Original, detailed, correct and complete tax invoices, monthly statements, VAT registration numbers, verification of bank details must be submitted to SCC after written acknowledgement of receipt. Tax invoices must be submitted by the 1st business day of a calendar month for payment by end of same month, otherwise payment by end of following month. No penalty interest shall be charged if requirements not complied with. Payment by electronic bank transfer or other method at SCC's discretion.

Mandatory requirements: Bidders must provide reasonable supporting documentation demonstrating their ability to meet the requirements of this Scope of Work, including company profile and/or evidence of relevant experience, product brochures, catalogues and technical specifications, warranty information, details of installation, technical support, maintenance and after-sales service arrangements, and relevant certifications or manufacturer/authorised distributor documentation. The service provider must have the capacity to provide ongoing technical support, maintenance and after-sales services for the duration of the applicable warranty.