Provision of terrain maintenance and gardening services for 12 months – RFQ in mpumalanga

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Returnable Documents: Fully completed and signed RFQ, Official Quotation on the company letter head, Latest Tax Clearance, Latest BBBEE certificate- SANAS Accredited or sworn affidavit for EME/QSE, CSD Report or (MAAA number ), ID copies of company directors I, the undersigned, for and on behalf of the Service Provider, hereby confirm that I/we understand the information as stated above and that I/we will comply with all of the above. .......................................... ........................................ Name (print) Signature ............................................ ....................................... Capacity Date

Bidders must be registered on the Central Supplier Database (CSD) or register within 7 days of award. They must be tax compliant (SARS pin or tax clearance certificate). Non-compliance with mandatory requirements (e.g., local residence, experience, equipment) leads to disqualification. Bidders must not be on National Treasury's restricted suppliers list or have fraudulent submissions. Joint ventures must provide a consolidated B-BBEE certificate.

SAFCOL is a state-owned forestry company listed as Schedule 2 major public entity in terms of

the Public Finance Management Act . It was established in 1992 following the

promulgation of the Management of State Forest Act to promote the development in

the long term of the forestry industry according to accepted commercial management practice in

South Africa. It has operations in Mozambique through an interest held by its wholly owned

subsidiary Komatiland Forest (SOC) Ltd in Industrias Florestais De Manica Sarl (“IFLOMA”)

2. Objectives

2.2.1 To ensure that the estate and company’s properties under Belfast Plantation management

in eMakhazeni town are maintained

2.2.2 Provide the plantation with refuse removal and disposal services

2.2.3 To clean facilities in the plantation and village to enhance the health, safety of employees

and the environmental at large

3. Scope of work /specification

Services required for upkeep and cleaning of Belfast and Pan plantation, employee’s village,

personnel houses and workshop

• Cleaning of facilities: plantation, village and recreational facilities on a daily basis.
• Cutting of grass: around the office, estate terrain, villages and soccer fields areas. Note:

Service provider to supply own equipment.

• Cutting of grass with a brush cutters, lawnmower or similar equipment capable of

operating in a terrain with dense weed.

• Corrective pruning of the office, workshop, and village trees

3.2. Removal of domestic refuse ( Frequency)

• Remove rubbish bins and transport to the disposal site
• Recycling - sort waste to be recycled such as tins, metal and bottles.

3.3. Removal of garden waste at houses weekly

• Remove and transport garden waste to disposal site.

3.4. Cleaning of traps

• Oil trap at vehicle wash bay.

Note : It is envisaged that May – August (4 months) are “dry months” according to prevalent

climatic conditions and the rest (8 months) of the months as “wet months” resulting in the workload

to ease off in winter and becoming heavier during the wet months. Labour to be proportionated in

accordance with the high and low peak months.

4. Equipment requirements

• 1 x Garden Lawnmower
• 5 x Brush cutters
• 1 x LDV vehicle for waste disposal.
• Garden tools

5. Delivery of goods or services

The site is Belfast plantation and Pan section on the R33 road 50 km from Belfast plantation

towards Wonderfontein. On the N4 highway turn right into a tie road and drive about 20km turn

right on gravel road to Pan.

6. Regulatory requirements

Labour Statutory Requirements

Employment of contract employees to be according to the Basic Conditions of Employment and

Labour Relations Act with respect to:

• Working hours

• Leave and sick days provision

• Job description

• Overtime payments

• Medical screening and surveillance

• Sectorial determination minimum wage

• Code of conduct

• Adhere to Labour Relations in terms of disciplinary and grievance procedures

• Supply trained safety representatives and first aiders all times

• Medical evaluation to be conducted before resuming operation

• Employees Headcount (South African Citizens)

• Responsible for handling own IOD’s – treatment, transport etc. (Refer to COIDA for

guidance)

• Letter of Good Standing with Workman’s Compensation
• Public Liability Insurance

6.2. Personnel requirements

• The contractor will be responsible for ensuring that the ten (10) people are available for

work every day for production. (e.g. absenteeism must be handled by the contractor and

supplemented with substitutes). Note: substitute workers must be fully trained and should

have been inducted, and all safety protocols should be observed.

• All workers to be adequately trained.
• Contractor will be responsible for IR issues which includes - (discipline, industrial action,

wage negotiations and more).

• Total number of production employees is ten (10). Payment of invoices is based on the 10

employees.

• Daily production sheet must be submitted at Belfast office.

6.3. Personal protective equipment

Contractor to supply all the labourers with PPE (Personal Protective Equipment) prescribed by

Belfast Plantation. The contractor is to evaluate the condition monthly. The contractor is to

provide protective clothing to all personnel, which is compliant with KLF standards. The

following is to be issued:

• 2 pairs of safety boots – Annually
• 2 Sets of overalls – Annually
• One set of rain coat suite
• Hard hat – Annually
• Ear protection
• Dust masks (where applicable)
• Hand gloves including brush cutter gloves
• Personal items (e.g. toilet paper, soap, polish)

6.4. Prescribed PPE

Essential PPE

Use Frequency

Item Number Total

Annually)

1 Safety Boots 2 1 2

2 Two piece Conti suit 2 1 2

3 Safety Hat 1 1 1

4 Ears plugs 1 4 4

5 Gloves 1 12 12

Dust masks (where applicable)

7 Raincoat 1 1 1

7. Transport

Transport for workers will be the responsibility of the contractor..

• Transport to be road worthy and suitable to transporting employees

Vehicles to be according to company standard as shown below:

3.1 Transporting of passengers and personnel

a) As far as possible, the carrying of personnel in the open load bin of any

vehicle is actively discouraged. Where this is unavoidable for sound

operational reasons, seats, seat belts and substantial roll-over protection

should be fitted.

b) Start time and end time from Monday to Friday is from 7:00 Am – 16:00

Pm.

8. General

• Contract Performance review will be done on a monthly basis, reports will be issued for

deviations with corrective measures will be applied where applicable.

• Team leader to be full time on site

• Files are to be kept by the contractor for all employees (medical records, contract of

employment, certification, BOPs, Disciplinary records) for audit purposes

9. Costing guide

The cost per employee must include provisions for the following according to the Basic Conditions

of Employment (BCEA):

• Daily wage –The contractor needs to ensure that employees are paid the minimum wage

as pronounced by the Minister of Labour.

• Annual leave – employees are entitled to annual leave accumulated for every consecutive

month they have worked

• Sick leave – employees are entitled to 30 days sick leave over a three years cycle
• Provision for public holidays as per the BCOEA
• Any other leave: Maternity and Family responsibility leave
• Protective Clothing as detailed under section 5
• Transport

Note: The total cost of employment, capital and operational cost must be accounted for in the bid,

as KLF will not be liable for incorrect costing.

be verified with Central Supplier Database(CSD) or through SARS’s e-Filing. Service

providers will be given 7 working days to rectify their tax compliance status with SARS. If

the tax status is still non-compliant after 7 working days, the service provider will be

disqualified from further evaluation.

2. Submitted information that is fraudulent; factually untrue or inaccurate for example

membership that do not exist; B-BBEE credentials; experience etc.

operating for the minimum of 12 months. Attached the following;

• CIPC registration certificate stipulating the registration

date

The service providers must submit a minimum of two(2) signed,

contactable reference letters on a client’s letterhead in providing

gardening / cleaning services with more than 12 months

experience on each letter.

Team leader must have minimum of Grade 12 certificate

Attach certified copy of grade 12 certificate

tax compliance status will

tax compliance status with SARS

CSD Report or (MAAA number )

Central Supplier Database(CSD) or through SARS’s e-Filing

Central Supplier Database (CSD), if not registered

Proof of ownership and/or lease agreement for the LDV

• Latest Tax Clearance
• CSD Report or (MAAA number )

3. Proof that tax matters with SARS are in order( SARS Pin Number/ Tax Clearance
4. Proof of company registration documents( e.g Pty;Trust; CC etc)
5. Registration with National Treasury Central Supplier Database (CSD), if not registered

on CSD, successful bidder must register within 7 working days of award

• Proof of ownership and/or lease agreement for the LDV

in a case where the vehicles belong to a third-party (leased).

or lease agreement if the machine is owned by a third -party

Points Allocation: 00 points

B-BBEE Details: e emailed to : Jeanette Satekge

[email protected]

063 705 1530

[email protected] responses must be emailed to :

Please use the RFQ Number on the subject

of the email when responding to this RFQ

Name of service provider:__________________________________________

Total price (incl VAT):______________________________________________

Conditions of this RFQ

• Service providers must complete in full the RFQ document and ensure that quotation is

on the company letterhead.

• Quotations must be e-mailed to the address provided herein All service providers must

submit their B-BBEE Verification Certificates from Verification Agencies accredited by the

South African Accreditation System (SANAS) OR an EME/ QSE sworn affidavit signed

by the EME representative and attested by a Commissioner of Oaths

• Late and incomplete submissions will not be accepted.
• Any bidder who has reasons to believe that the RFQ specification is based on a specific

brand must inform SAFCOL before RFQ closing date.

• All SBD documents must be always signed and sent back with the quotation

Special conditions of this RFQ

• Accepted RFQ’s will be communicated by way of an official purchase order or a

promissory note signed by a duly authorised official . Accordingly no goods; services or

works must be prepared or delivered before an official purchase order or a promissory

note is received by the respondent, .

• All prices quoted must be firm and be inclusive of Value Added Tax( VAT), where

applicable

• The lowest or any offer will not necessarily be accepted and SAFCOL reserves the right

to accept any offer either in full or in part.

• The offer shall remain binding and open for acceptance by SAFCOL during the validity

period indicated and calculated from the closi

1. Background

SAFCOL is a state-owned forestry company listed as Schedule 2 major public entity in terms of

the Public Finance Management Act . It was established in 1992 following the

promulgation of the Management of State Forest Act to promote the development in

the long term of the forestry industry according to accepted commercial management practice in

2.2.1 To ensure that the estate and company’s properties under Belfast Plantation management

in eMakhazeni town are maintained

2.2.2 Provide the plantation with refuse removal and disposal services

2.2.3 To clean facilities in the plantation and village to enhance the health, safety of employees

and the environmental at large

provide protective clothing to all personnel, which is compliant with KLF standards. The

following is to be issued:

• 2 pairs of safety boots – Annually
• 2 Sets of overalls – Annually
• One set of rain coat suite
• Hard hat – Annually
• Ear protection
• Dust masks (where applicable)
• Hand gloves including brush cutter gloves
• Personal items (e.g. toilet paper, soap, polish)

6.4. Prescribed PPE

Annually)

1 Safety Boots 2 1 2

2 Two piece Conti suit 2 1 2

3 Safety Hat 1 1 1

4 Ears plugs 1 4 4

5 Gloves 1 12 12

Dust masks (where applicable)

7 Raincoat 1 1 1

goals provided in terms of the Preferential Procurement Regulations, 2022. The Bid documents

will be evaluated individually on a score sheet, by a representative of the evaluation panel

according to the evaluation criteria indicated in the Terms of Reference

Returnable documents

• Fully completed and signed RFQ
• Official Quotation on the company letter head
• Latest Tax Clearance
• Latest BBBEE certificate- SANAS Accredited or sworn affidavit for EME/QSE
• CSD Report or (MAAA number )
• ID copies of company directors

Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms

of the Prevention and Combating of Corrupt Activities Act No or any

other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and

• Cutting of grass with a brush cutters, lawnmower or similar equipment capable of

operating in a terrain with dense weed.

• Corrective pruning of the office, workshop, and village trees

3.2. Removal of domestic refuse ( Frequency)

• Remove rubbish bins and transport to the disposal site
• Recycling - sort waste to be recycled such as tins, metal and bottles.

3.3. Removal of garden waste at houses weekly

• Remove and transport garden waste to disposal site.

3.4. Cleaning of traps

• Oil trap at vehicle wash bay.

Note : It is envisaged that May – August (4 months) are “dry months” according to prevalent

climatic conditions and the rest (8 months) of the months as “wet months” resulting in the workload

to ease off in winter and becoming heavier during the wet months. Labour to be proportionated in

accordance with the high and low peak months.

• 1 x Garden Lawnmower
• 5 x Brush cutters
• 1 x LDV vehicle for waste disposal.
• Garden tools

resources to execute this project.

• 1 x LDV Bakkie for waste disposal
• Proof of ownership and/or lease agreement for the LDV

• Working hours

• Leave and sick days provision

• Job description

• Overtime payments

• Medical screening and surveillance

• Sectorial determination minimum wage

• Code of conduct

• Adhere to Labour Relations in terms of disciplinary and grievance procedures

• Supply trained safety representatives and first aiders all times

• Medical evaluation to be conducted before resuming operation

• Employees Headcount (South African Citizens)

• Responsible for handling own IOD’s – treatment, transport etc. (Refer to COIDA for

guidance)

• Letter of Good Standing with Workman’s Compensation
• Public Liability Insurance

6.2. Personnel requirements

• The contractor will be responsible for ensuring that the ten (10) people are available for

work every day for production. (e.g. absenteeism must be handled by the contractor and

supplemented with substitutes). Note: substitute workers must be fully trained and should

have been inducted, and all safety protocols should be observed.

• All workers to be adequately trained.
• Contractor will be responsible for IR issues which includes - (discipline, industrial action,

wage negotiations and more).

• Total number of production employees is ten (10). Payment of invoices is based on the 10

employees.

• Daily production sheet must be submitted at Belfast office.

6.3. Personal protective equipment

Contractor to supply all the labourers with PPE (Personal Protective Equipment) prescribed by

4.3. Name of company/firm.........................................................................

4.4. Company registration number: ...............................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the

tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions

as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the organ of state

may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as

a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who acted

on a fraudulent basis, be restricted from obtaining business

from any organ of state for a period not exceeding 10 years,

after the audi alteram partem (hear the other side) rule has

been applied; and

(e) forward the matter for criminal prosecution, if deem necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: .............................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

The evaluation criteria for the assessment of the proposals will be based on both qualitative and

financial aspects of the proposal. Service Providers will be evaluated on mandatory requirements.

The bidders who meet all mandatory requirements will be further evaluated on price and specific

goals provided in terms of the Preferential Procurement Regulations, 2022. The Bid documents

will be evaluated individually on a score sheet, by a representative of the evaluation panel

according to the evaluation criteria indicated in the Terms of Reference

Quotations will be evaluated in accordance with SAFCOL Supply Chain Management Policy and

Preferential Procurement Policy Framework Regulations of 2022; the bid evaluation process

shall be carried out in the following phases namely:

Phase 1: Administrative Compliance Evaluation

Phase 2: Mandatory Requirements

Phase 3: Price and Specific Goals Evaluation

Phase 1: Administrative Compliance requirements

1. Completion in full of the Request for Proposal document

2. Completion of all SBD Forms( Declaration Forms)

3. Proof that tax matters with SARS are in order( SARS Pin Number/ Tax Clearance

Certificate)

4. Proof of company registration documents( e.g Pty;Trust; CC etc)

5. Original or copy of B-BBEE Level of contribution Certificate or Sworn Affidavit signed by

the deponent and the Commissioner of Oath (Failure to attach certificate will lead to non-

allocation of points)

6. Registration with National Treasury Central Supplier Database (CSD), if not registered

on CSD, successful bidder must register within 7 working days of award

7. ID copies of company directors

Phase 2: Mandatory Requirements

Description Comply Do not Comply

The Bidders must provide signed and stamped proof of

residence of eMakhazeni Local Municipality.

Proof of residence must stipulate all the information indicated

below:

• Stand number / house number
• Municipal demarcation (Ward number)
• Contactable details for verification

The Bidders must provide proof that the business has been

operating for the minimum of 12 months. Attached the following;

• CIPC registration certificate stipulating the registration

date

The service providers must submit a minimum of two(2) signed,

contactable reference letters on a client’s letterhead in providing

gardening / cleaning services with more than 12 months

experience on each letter.

Team leader must have minimum of Grade 12 certificate

Attach certified copy of grade 12 certificate

Service providers must demonstrate that they have the requisite

resources to execute this project.

• 1 x LDV Bakkie for waste disposal
• Proof of ownership and/or lease agreement for the LDV

Vehicle.

Proof of vehicle registration certificate – eNatis documents in the

name of the owner of the company or in the company’s name or

in a case where the vehicles belong to a third-party (leased).

1 x Garden Lawnmower – attach a confirmation letter if

lawnmower is owned by the bidding company or the director , if

the intention is to purchase ,attach pictures & offer to purchase

or lease agreement if the machine is owned by a third -party

5 x Brush cutters – attach a confirmation letter if lawnmower is

owned by the bidding company or the director , if the intention is

to purchase ,attach picture & offer to purchase or lease

agreement if the machine is owned by a third – party

NB: Bidder who do not comply to all mandatory requirements will not be evaluated

further on price and specific goals

Phase 3 : Price and Specific Goals Evaluation

Only bids that meet the requirement will be evaluated further in terms of price and specific goals

evaluation, as follows:

Criteria points

Price 80

Specific Goals 20

TOTAL 100 points

Specific goals for this RFQ and points that may be

Claimed are indicated as per table below:

Criteria Points

(80/20 system)

Local resident (Must reside within eMakhazeni Municipalities) 10

At least 51% Black Ownership 2

At least 51% Black Women Owned 2

At least 51% Black Youth Owned 3

At least 51% Owned By People With Disabilities 3

Total Points 20

No. Procurement Requirement Required Proof Documents

2.1 At least 51% Black Ownership

• CIPC registration documents
• B-BBEE certificate/sworn affidavit
• South African Identification Document

2.2 At least 51% Black Women Owned

• CIPC registration documents
• B-BBEE certificate/sworn affidavit
• South African Identification Document

2.3 At least 51% Owned By People With

• Letter from the Doctor confirming Disability

Disabilities

• South African Identification Document

2.4 At least 51% Black Youth Owned

• CIPC registration documents
• B-BBEE certificate/sworn affidavit
• South African Identification Document

2.5 100% Local Content

• Fully completed SBD6.2
• Fully completed Annexure C

2.6 Implementation of RDP goals

• Proof of residence in a form of a Municipal

(Locality) Points=0 Bill or letter from recognized council

confirming business address of the bidder

• South African Identification Document

Documents requirement for verification of points allocation: -

SAFCOL supplier code of conduct

Click on the following link to access the SAFCOL Supplier Code of Conduct and

confirm as indicated below:

chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://www.safcol.co.za/wpcontent/uploads/2023/12/SCM-DOC-001-SUPPLIER-CODE-OF-CONDUCT.pdf

I confirm that I have read and understood SAFCOL supplier code conduct and that

I will adhere to all the conditions contained therein.

Name of bidder (company name).......................................... Signature..............................

Capacity....................................................... Date........................................

Sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation

to bid. In line with the principles of transparency, accountability, impartiality, and

ethics as enshrined in the Constitution of the Republic of South Africa and further

expressed in various pieces of legislation, it is required for the bidder to make this

declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List

of Restricted Suppliers, that person will automatically be disqualified from the bid

process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors / trustees /

shareholders / members/ partners or any person having a controlling interest in the

enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding

vote or power to influence or to direct the course and decisions of the enterprise.

Do you, or any person connected with the bidder, have a relationship with any

person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest in the enterprise have any

interest in any other related enterprise whether or not they are bidding for this

contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and

Income generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the

tender. For the purposes of this tender the tenderer will be allocated points based

on the goals stated in table 1 below as may be supported by proof/ documentation

stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations,

which states that, if it is unclear whether the 80/20 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the

80/20 preference point system will apply and that the highest acceptable

tender will be used to determine the applicable preference point system;

or

(b) any other invitation for tender, that either the 80/20 preference point

system will apply and that the lowest acceptable tender will be used to

determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both

the 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

(Note to organs of state: Where the 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each

preference point system.)

Number of points Number of points claimed

(80/20 system) The specific goals allocated allocated

points in terms of this (80/20 system) (To be completed by the

tender tenderer)

(To be completed by

the organ of state)

At least 51% Black 20

Ownership

Price 80

Declaration with regard to company/firm

4.3. Name of company/firm.........................................................................

4.4. Company registration number: ...............................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the

tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions

as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the organ of state

may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as

a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who acted

on a fraudulent basis, be restricted from obtaining business

from any organ of state for a period not exceeding 10 years,

after the audi alteram partem (hear the other side) rule has

been applied; and

(e) forward the matter for criminal prosecution, if deem necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: .............................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................