Supply and delivery of sewing machines and embroidery equipment — harry gwala district municipality (operation vula fund)

Bidding procedure enquiries

• Contact: Nicolette Napier
• Email: [email protected]

Technical enquiries

• Contact: Mthokozisi Magcaba
• Email: [email protected]

General enquiries

• Email: [email protected]
• Telephone: +27 31 372 3720
• Fax: +27 31 306 2547
• Website: www.kzngrowthfund.co.za

Physical address

3rd Floor South Towers

4 Arundel Close

Kingsmead Office Park

2 Kingsmead Boulevard

Stamford Hill

Durban 4001

Postal address

P.O. Box 1817

Durban 4001

Submission

• Method: email
• Submission email: [email protected]
• Attention: Mthokozisi Magcaba
• Closing: 30 October 2026 at 12:00
• Quotations must be priced per quotation package.

Returnable documents

• SBD 1 (Invitation to Bid): signed and completed cover page carrying the bidder's details and offer.
• SBD 4 (Bidder's Disclosure): signed and completed; discloses state employment or relationships with the procuring institution.
• SBD 6.1 (Preference Points Claim): signed and completed to claim the 20 specific-goals points.
• CSD registration evidence with an MAAA number, plus confirmation of tax compliance status; a SARS PIN must be supplied where the tax status is non-compliant.
• Proof of authority to sign, such as a company resolution.
• SBD 7 (Contract Form): to be completed and signed by the successful bidder.

Disqualification risks

• Any mandatory document or information omitted — the submission is deemed non-responsive.
• Quotations received after the closing time.
• Bids from persons in the service of the state, or from companies whose directors or members are in the service of the state.

Submission deadline

• Quotations must be received by no later than 12:00 on 30 October 2026.

Submission channel

• Email to [email protected], for the attention of Mthokozisi Magcaba, by the stipulated time.

Preference point system

• 80/20 system: 80 points for price and 20 points for specific goals, out of 100.
• Price points are scored against the lowest acceptable quotation.
• No minimum qualifying score or functionality threshold is set.

Specific goals (20 points)

• Black ownership: 51%-100% = 10 points; 30%-50% = 6; 5%-29% = 4; 0%-4% = 0.
• Black women ownership: 51%-100% = 4; 30%-50% = 2; 5%-29% = 1; 0%-4% = 0.
• Black youth ownership: 30%-100% = 3; 5%-29% = 2; 0%-4% = 0.
• Disability: 30%-100% = 3; 5%-29% = 2; 0%-4% = 0.

Claiming points

• Points not claimed with supporting proof at submission are forfeited.
• The agency may call for substantiation of any claim before or after adjudication.

Scope

• Supply and deliver sewing machines and embroidery equipment to beneficiaries in the Harry Gwala District Municipality area, under the Operation Vula Fund (OVF) project.
• Quotations must be priced per quotation package; two packages are specified.

Package 1 — Nozibusiso Memela Xaba (4 units across 3 line items)

• Plain machine (qty 2): industrial lockstitch for light to medium weight fabrics; up to 3,500 SPM; up to 3.5 mm stitch length; automatic lubricating full rotary hook; clutch motor variant using belt size 41; supplied with motor, machine head, table and cotton stand.
• 5-thread overlock machine (qty 1): high-speed, 5,500 SPM; thread tension adjustment, extension table, LED needle light, LCD screen display, cloth pressure adjuster.
• Domestic embroidery machine (qty 1): 135 built-in embroidery patterns, 11 font styles, 140 frame pattern combinations; 100 mm x 100 mm embroidery area; 15.8 cm x 10.4 cm work area; 9.4 cm colour LCD screen; on-screen font editing; USB port.

Package 2 — Protasia Bonakele Madlala (3 units across 3 line items)

• Industrial sewing machine (qty 1): complete heavy-duty unit for commercial garment construction, standard industrial specification.
• Overlock machine, 3 or 4 threads (qty 1): 1 or 2 needles, 1,300 SPM; 4-thread width 5.7 mm, 3-thread width 3.5 mm; flat 130/705 needles size 75 to 90; safety switch that stops the machine when the front cover is open; free arm; rolled hem stitch; differential feed.
• 9-pattern sewing machine (qty 1): 9 built-in stitch patterns, for domestic and light industrial finishing.

Delivery and quality

• Prices must cover supply, delivery and testing of the equipment.
• Equipment must meet SABS/SANS quality requirements.

Sourcing schedule — Operation Vula Fund (OVF), Harry Gwala District Municipality

• Bidders complete the unit price excluding VAT and total price excluding VAT for every line item, then the subtotal excluding 15% VAT, the 15% VAT amount, and the total bid offer including 15% VAT for each package.
• A cumulative grand total including 15% VAT is required across both packages.

Package 1 — Nozibusiso Memela Xaba (4 units across 3 line items)

• Plain machine (qty 2): industrial lockstitch for light to medium weight fabrics; up to 3,500 SPM; up to 3.5 mm stitch length; automatic lubricating full rotary hook; clutch motor variant using belt size 41; includes motor, machine head, table and cotton stand.
• 5-thread overlock machine (qty 1): high-speed, 5,500 SPM; thread tension adjustment, extension table, LED needle light, LCD screen display, cloth pressure adjuster.
• Domestic embroidery machine (qty 1): 135 built-in embroidery patterns, 11 font styles, 140 frame pattern combinations; 100 mm x 100 mm embroidery area; 15.8 cm x 10.4 cm work area; 9.4 cm colour LCD screen; on-screen font editing; USB port.

Package 2 — Protasia Bonakele Madlala (3 units across 3 line items)

• Industrial sewing machine (qty 1): complete heavy-duty unit for commercial garment construction, standard industrial specification.
• Overlock machine, 3 or 4 threads (qty 1): 1 or 2 needles, 1,300 SPM; 4-thread width 5.7 mm, 3-thread width 3.5 mm; flat 130/705 needles size 75 to 90; safety switch that stops the machine when the front cover is open; free arm; rolled hem stitch; differential feed.
• 9-pattern sewing machine (qty 1): 9 built-in stitch patterns, for domestic and light industrial finishing.

Declaration on the schedule

• The bidder confirms the quoted prices are firm and cover supply, delivery and testing, and that the equipment complies with SABS/SANS quality requirements.

Pricing format

• Fixed price quotation on the bidder's company letterhead.
• Prices must be inclusive of VAT and all disbursement costs.
• Complete the sourcing schedule for each quotation package: unit price excluding VAT and total price excluding VAT per line item, then subtotal excluding 15% VAT, 15% VAT, and total bid offer including 15% VAT.
• A cumulative grand total including 15% VAT is required across both packages.
• Quoted prices are firm and must cover supply, delivery and testing of the equipment.

Mandatory eligibility

• Registered on the National Treasury Central Supplier Database (CSD) with an MAAA number.
• Tax compliance status confirmed; a SARS tax PIN must be supplied where the tax status is non-compliant.
• Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

Returnable forms

• SBD 1 (Invitation to Bid): signed and completed.
• SBD 4 (Bidder's Disclosure): discloses state employment or relationships with the procuring institution; a false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims the specific-goals points.
• SBD 7 (Contract Form): signed by the successful bidder.
• Proof of authority to sign, such as a company resolution.

B-BBEE and preference evidence

• B-BBEE certificate or B-BBEE sworn affidavit.
• CSD report.
• ID documents of the company owners.
• Municipal account or lease agreement.
• Doctor's certificate or disability database record from a relevant institution for disability claims.

Specific goals — 20 points in total

• Black ownership: 51%-100% = 10 points; 30%-50% = 6; 5%-29% = 4; 0%-4% = 0.
• Black women ownership: 51%-100% = 4; 30%-50% = 2; 5%-29% = 1; 0%-4% = 0.
• Black youth ownership: 30%-100% = 3; 5%-29% = 2; 0%-4% = 0.
• Disability: 30%-100% = 3; 5%-29% = 2; 0%-4% = 0.

Acceptable proof for claiming preference points

• B-BBEE certificate or B-BBEE affidavit.
• CSD report.
• ID documents of the company owners.
• Municipal account or lease agreement.
• Doctor's certificate or disability database record from a relevant institution for disability claims.

Mandatory requirements — every quotation must be completed and accompanied by:

• Signed and completed SBD 1, SBD 4 and SBD 6.1.
• Evidence of registration on the National Treasury Central Supplier Database (CSD) with an MAAA number, together with confirmation of tax compliance status; a SARS PIN must be supplied where the tax status is non-compliant.

Consequence

• Failure to provide any of the mandatory information renders the submission non-responsive.

Quotations are evaluated on the 80/20 preference point system: 80 points for price and 20 points for specific goals, out of 100.