Supply, delivery and installation of os on gpu server for saeon

Closing date and time: 03 September 2026 at 11:00 (mandatory). Compulsory briefing session / site visit: N/A (not required). Validity period: 60 days from closing date. No other dates specified in the document.

SCM (bidding procedure) enquiries: SCM Section, Lutendo Mulaudzi, [email protected]. Technical enquiries: ICT Section, Lutendo Mulaudzi, [email protected]. Submission email: [email protected] (PDF only). Delivery address for goods: 8th Floor, The Towers, Corner Hertzog Blvd, Foreshore, Cape Town, 8001. Contact person for delivery: Lutendo Mulaudzi, 064 956 6801.

Submission method: email only to [email protected]. Format: PDF documents only. Closing date and time: 03 September 2026 at 11:00. Late submissions will not be accepted. Mandatory returnable documents (all must be completed, signed and submitted): Signed Procurement Invitation (SBD 1) including SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim) and Bid Submission Certificate (Pages 1-21); Proof of authority to sign (company resolution); Proof of registration on the Central Supplier Database (CSD) with Master Registration Number; Detailed quotation on company letterhead meeting the scope of work; Pricing schedule (SBD 3.1) or quotation on company letterhead (Pages 9-11). Optional: Valid B-BBEE certificate or Sworn Affidavit (for EMEs/QSEs) to claim preference points (Pages 16-19). Number of original bid documents for contract signing: 1 (submitted electronically via email). Disqualification risks: any mandatory returnable form omitted or unsigned; submission after closing time; incomplete SBD 1; missing CSD registration; quotation not meeting technical specifications.

Mandatory: Signed Procurement Invitation (SBD 1) including SBD 4, SBD 6.1 and Bid Submission Certificate (Pages 1-21); Proof of authority (company resolution); Proof of CSD registration; Detailed quotation on company letterhead meeting scope of work; Pricing schedule (SBD 3.1) or quotation on company letterhead (Pages 9-11). Optional: Valid B-BBEE certificate or Sworn Affidavit (Pages 16-19). Number of original bid documents for contract signing: 1 (electronic format via email).

Evaluation follows a five-stage process. Stage 1: Compliance to submission requirements — mandatory documents per Returnable Document List must be present. Stage 2: Technical evaluation against published specifications (Section D). Stage 2A: Written response evaluation against specifications including quality. Stage 2B: Due diligence interviews or proof of delivery/concept for shortlisted bidders (areas of concern provided). Stage 2C: Due diligence research — reference letter verification with referees. Stage 3: Price/Preference evaluation using the 80/20 preference point system. Price: maximum 80 points allocated using formula Ps = 80(1 - (Pt - Pmin)/Pmin) where Pt is tender price and Pmin is lowest acceptable tender. Specific Goals: maximum 20 points allocated per B-BBEE status level and ownership criteria (see B-BBEE section). Final ranking = price points + verified preference points. Stage 4: Tax compliance verification — recommended bidder given 7 working days to remedy non-compliance. Stage 5: Award to highest combined score subject to administrative documentation. Minimum threshold: bidders must meet technical specifications to enter price/preference stage.

Scope: Once-off supply, delivery and installation of the operating system on a GPU server for SAEON. GPU workstation minimum technical requirements: System architecture featuring CPU and GPU coherent memory model; Processor: 20-core ARM processor; AI Compute: minimum manufacturer-rated peak tensor performance of 1 PFLOP at FP4 precision with sparsity; Unified Memory: minimum 128 GB coherent unified system memory; Memory Bandwidth: minimum 273 GB/s; Storage: minimum 4 TB NVMe SSD; Wireless Connectivity: integrated Wi-Fi 7 and Bluetooth 5.4; I/O Ports: minimum 3x USB Type-C ports plus 1x HDMI 2.1a; Form Factor: ultra-compact chassis not exceeding 160 mm (L) x 160 mm (W) x 60 mm (H); Weight: maximum 1.5 kg; Power Consumption: maximum 250 W; Operating System: pre-installed Linux-based OS (such as Ubuntu). Delivery address: 8th Floor, The Towers, Corner Hertzog Blvd, Foreshore, Cape Town, 8001. Contact for delivery: Lutendo Mulaudzi, 064 956 6801.

Pricing schedule (SBD 3.1): 1) GPU Workstation — Qty 1 Each; 2) Installation: Pre-installed Linux-based OS (e.g. Ubuntu) — Qty 1; 3) Delivery to 8th Floor, The Towers, Corner Hertzog Blvd, Foreshore, Cape Town, 8001 — Qty 1 Each. Price quoted in ZAR, fully inclusive of all costs including delivery, VAT, income tax, UIF, SDL. Firm quantities over contract period. Contract ceiling price includes firm and potential future quantities. Price adjustments per GCC clause 17.1 with risk shared equally. Price quoted is fully inclusive of all costs including delivery to specified NRF price delivery point and includes value-added tax, income tax, unemployment insurance fund contributions, and skills development levies.

Pricing format: firm quantities over contract period (once-off supply). Pricing schedule (SBD 3.1) with three line items: 1) GPU Workstation — Qty 1 Each; 2) Installation: Pre-installed Linux-based OS (e.g. Ubuntu) — Qty 1; 3) Delivery to specified address — Qty 1 Each. Price quoted in South African Rands, fully inclusive of all costs including delivery to the NRF delivery point, VAT, income tax, UIF contributions, and skills development levies. Contract ceiling price includes firm and potential future quantities. Price adjustments per GCC clause 17.1 with risk shared equally between NRF and contractor. Fair pricing tests applied; NRF may negotiate price only with winning/next ranked bidder if outside fair price range. Payment via written purchase orders stipulating quantity, description, delivery date and unit price; funding guaranteed at purchase order issuance. No bonds, guarantees or insurance requirements specified.

Mandatory compliance: Central Supplier Database (CSD) registration with Master Registration Number; Tax compliance — SARS PIN or Tax Compliance Status (TCS) certificate/CSD number (each party in consortia/JV/sub-contractors must submit separate); No bids from persons in service of the state, companies with directors in state service, or close corporations with members in state service. B-BBEE: valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points; failure to submit means zero points for specific goals. Returnable forms: SBD 1 (signed, including SBD 4, SBD 6.1, Bid Submission Certificate); SBD 3.1 (pricing) or quotation on company letterhead; Proof of authority (company resolution); Proof of CSD registration; Detailed quotation meeting scope. Optional: B-BBEE certificate/affidavit. Fronting: NRF may investigate; bidder must prove no fronting within 7 days of notification or bid/contract invalidated with possible 10-year restriction.

Preference point system: 80/20 (Price 80 points, Specific Goals 20 points). Specific goals and points: B-BBEE Status Level 1-3 = 8 points; Level 4-6 = 6 points; Level 7-8 = 2 points; Supplier ≥51% Black-owned = 3 points; ≥51% Black female-owned = 3 points; ≥51% Black youth-owned = 1 point; ≥51% owned by People with Disabilities = 1 point; EME or QSE = 4 points. Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim points. Failure to submit proof means no points for specific goals.

Occupational Health and Safety when working on NRF sites: All personnel must obtain safety induction. Comply with OHS Act and regulations, site safety instructions. PPE required at all times: closed safety shoes, hard hats, height safety equipment, high visibility vests. Obey signage, restricted access, speed limits. Contracted party responsible for itself, employees, and affected persons per OHS Act. Provide valid Letter of Good Standing (COID Act) and ensure validity during contract. Furnish Compensation Commissioner registration number. Enter Section 37.2 agreement per OHS Act. Maintain health and safety plan at work site during contracted work period. Each team member (including sub-contractors) submits signed indemnity form prior to site entry, kept in health and safety file.

General Conditions of Contract (GCC) apply; Special Conditions of Contract (SCC) prevail over GCC in case of conflict. Contract period: once-off supply. Validity: 60 days from closure. Two envelope system: No. Cancellation prior to award: procurement no longer required; no acceptable quotations; invalid bid procedure; insufficiency of funds or quotations not within fair price range (fair pricing tests applied, price negotiation only with winning/next ranked bidder). Fronting: NRF may investigate; bidder must prove no fronting within 7 days of notification or bid/contract invalidated and possible restriction up to 10 years. Disclaimer: NRF no liability for accuracy/completeness. Collusion/fraud/corruption: rejection and disqualification. Response preparation costs: NRF not liable. Acknowledgement: bidder warrants by signature they have read and accept each page.

Service provider obligations: reasonable skill, care, diligence; delivery during normal working hours (Mon-Fri 08h30-17h00 excluding public holidays) or by mutual agreement; no prejudice to NRF operations; submit reports as specified; correspond only with NRF and end users. Communication: written via mail, delivery, or email; must state contract and purchase order numbers; verify communication without contract number with NRF contract manager. Occupational Health and Safety: personnel on NRF sites must obtain safety induction; comply with OHS Act and regulations; PPE required (closed safety shoes, hard hats, height safety equipment, high visibility vests); obey signage, restricted access, speed limits; provide valid Letter of Good Standing (COID Act); furnish Compensation Commissioner registration; enter Section 37.2 agreement; maintain health and safety plan; submit signed indemnity forms per team member. Performance levels: supply, delivery and installation measured by completeness of delivery against purchase order; no completion certificate or invoice approved/paid if delivery unsatisfactory. Failure to meet performance levels requires root cause investigation, prompt correction, status reporting, preventative measures. Both parties monitor performance; failure to measure deemed failure to meet levels.

Eligibility criteria (go/no-go): 1) Fully completed SBD 1 including SBD 4, 6.1 and signed Bid Submission Certificate; 2) Fully completed pricing schedule (SBD 3.1) or quotation on company letterhead; 3) Detailed specifications on quotation meet scope of work requirements. Tax compliance: Bidders must submit SARS PIN or TCS certificate/CSD number; each party in consortia/JV/sub-contractors must submit separate TCS/PIN/CSD. No bids from persons in service of the state. Validity period: 60 days from closure. Central Supplier Database registration required with Master Registration Number.

Stage 1: Compliance to submission requirements (mandatory documents per Returnable Document List). Stage 2: Evaluation against technical specifications per published criteria in Section D. Stage 2A: Written response evaluation against specifications including quality. Stage 2B: Due diligence interviews or proof of delivery/concept for shortlisted bidders. Stage 2C: Due diligence research — reference letter verification. Stage 3: Price/Preference evaluation using 80/20 system — lowest price receives maximum 80 points, remainder ranked relative to lowest; preference points from SBD 6.1 added for final ranking. Stage 4: Tax compliance verification (7 working days to remedy non-compliance). Stage 5: Award to highest combined score subject to administrative documentation.