Supply and delivery of 5 oscillating firefighting water monitors for the sanpc saldanha oil jetty (SANPC/506/11/2026)

Issue date: 13 October 2026

Closing date and time: 20 November 2026 at 16:00

Enquiries

• Contact: Sandisiwe Ofozor
• Telephone: 021 524 2700
• Email: [email protected]
• Copied to: [email protected]

Submission

• Method: email
• Submission email: [email protected]
• Copied to: [email protected]

Submission method: email only

• Submission email: [email protected], copied to [email protected]
• Closing: 20 November 2026 at 16:00
• Bids must be submitted on the official forms provided, or in the manner prescribed in the RFQ.
• Late submissions are not considered, and bids sent to the incorrect address are disqualified.
• Changes to a submission are not accepted after the closing date and time.

Returnable documents — all must be completed, signed and returned by the closing date and time:

• SBD 1 (Invitation to Bid): the RFQ cover page, fully completed with bidder, contact, VAT and tax compliance details.
• SBD 4 (Declaration of Interest): discloses whether the bidder or any director, shareholder or member is employed by the state, or is connected to anyone involved in evaluating or adjudicating the bid.
• SBD 6.1 (Preference Points Claim Form): claims the 20 specific-goal points.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any restriction from doing business with the public sector, tender-default listing, fraud or corruption conviction in the past five years, or state contract terminated for non-performance.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently and without collusion with competitors.
• Annexure 1 (Board Resolution / proof of signing authority): authorises the named signatory to bind the bidder.
• CSD registration number, SARS tax compliance PIN, and a valid B-BBEE certificate or sworn affidavit.

Disqualification risks:

• Any returnable document omitted, incomplete or invalid.
• Bid received after the closing time, or at the wrong email address.
• Price schedule not fully completed as prescribed.
• No CSD registration number.

Preference point system: 80/20

• Price: 80 points
• Specific goals: 20 points — 10 points for 51% or more Black owned, 10 points for 30% or more Black women owned
• Total: 100 points

Evaluation stages

1. Administrative responsiveness: bid received on time, all returnable documents completed and returned by the closing date and time, and the validity of those documents verified.
2. Substantive responsiveness: a fully completed price schedule as prescribed, and a CSD registration number.
3. Functionality / technical evaluation: minimum qualifying score 70%. Technical scores are rounded to two decimal places. A bid below 70% does not proceed.
4. Weighted scoring: price (80 points) plus specific goals (20 points).
5. Post-tender negotiation with the preferred bidder, and if required with the second and third ranked bidders sequentially rather than simultaneously, where pricing is not market-related.
6. Selection of the preferred bidder; award to a bidder other than the highest ranked is permitted only on an objective criterion stated in the bid documents.
7. Award of business and conclusion of the purchase order.

Price scoring formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the rand value of the bid under consideration and Pmin is the lowest acceptable bid.

Specific goals evidence: a valid B-BBEE certificate issued by a SANAS-accredited agency or an IRBA-registered auditor, or a sworn affidavit for EMEs and QSEs. Points follow the B-BBEE level on the certificate. No proof submitted means nil points for specific goals.

Points for price and specific goals are added and rounded to two decimal places. The award goes to the highest total score unless an objective criterion under section 2(1)(f) of the PPPFA justifies another bidder.

Scope

• Supply and deliver five (5) oscillating firefighting water monitors to the SANPC Saldanha Oil Jetty.
• Units must suit marine firefighting applications and be equal to or better than the stated minimum specification.
• Units must be adjustable between low profile and upright mode.

Performance specification

• Operating pressure: maximum 16 bar g; minimum 5 bar g (4 bar g available to special order).
• Test pressure: 24 bar g.
• Maximum flow: 4,500 litres/min.
• Inlet flange: 4" ANSI Class 150 RF (alternatives to special order).
• Outlet: 2" and 2½" BSP male, or flanged to LTC cannons (alternatives to special order).
• Sweep angle: automatic 45° to 120° in 15° intervals; manual 360° continuous.
• Elevation: maximum +75° above horizontal (+85° in upright mode); maximum −70° below horizontal.
• Depression: limited to −5° over the gearbox in low profile mode; −45° or −20° over the gearbox in upright mode.
• Oscillating frequency: 8 cycles/min at 7 bar g.
• Flow rate through the water motor: 30 litres/min at 7 bar g.
• Approximate weight: 75 kg without nozzle or cannon.

Materials

• Monitor body: aluminium bronze AB2 and gunmetal LG2 to BS EN 1982.
• Gearbox: cast SG iron with phosphor bronze worm wheels, hardened worm shaft and stainless steel input/output shaft.
• Water motor Pelton wheel: phosphor bronze to BS EN 1982.
• Seals: nitrile synthetic rubber.
• Gearbox cover: phenolic heat resistant laminate.
• Grab handle: stainless steel 316.
• Fasteners: stainless steel A2.

Optional test kits

• Dry test kit: AES 25917.
• Wet test kit (25 mm Storz): AE 25657.

Warranty and delivery documentation

• Minimum 12-month warranty from commissioning.
• Documentation supplied with delivery: data sheets, material certificates, operating manuals, maintenance manuals and a recommended spare parts list.

Pricing format

• A detailed price schedule with a breakdown of costs must be submitted with the quotation.
• Prices must be quoted in South African Rand, inclusive of VAT, and the VAT rate payable (15%) must be clearly stated.
• The offer total must be given in figures and in words, showing the amount excluding VAT, the VAT amount and the total including VAT.
• Prices must be held valid for 60 days from the closing date.
• Discounts are considered at final evaluation only if offered unconditionally.
• Disbursements not specifically priced will not be accepted.
• A fully completed price schedule is a substantive responsiveness requirement; an incomplete schedule fails the bid.

Pricing

• A detailed price schedule with a breakdown of costs must be submitted with the quotation.
• Prices must be quoted in South African Rand, inclusive of VAT, with the VAT rate (15%) clearly stated.
• The offer total must be shown in figures and in words, split into amount excluding VAT, VAT amount and total including VAT.
• Prices must remain valid for 60 days from the closing date.
• Discounts are considered at final evaluation only if offered unconditionally.
• Any disbursement not specifically priced will not be accepted.

Payment

• Payment is made on completion of the works, within 30 days of receipt of a correct tax invoice.

CSD registration

• Bidders must self-register on National Treasury's Central Supplier Database before submitting; no award may be made to an unregistered bidder. Only foreign suppliers with no locally registered entity are exempt.
• The CSD registration number must be provided.

Tax compliance

• Bidders must be tax compliant at submission and remain compliant for the entire contract term.
• A SARS tax compliance status PIN must be submitted so the bidder's tax profile and status can be verified.
• Where consortia, joint ventures or subcontractors are involved, each party must be CSD-registered and tax compliant.

B-bbee

• A valid B-BBEE certificate issued by a SANAS-accredited verification agency or an IRBA-registered auditor, or a sworn affidavit for EMEs and QSEs, must be submitted to claim the 20 specific-goal points.
• No proof submitted means nil points for specific goals.

Returnable forms

• SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9 and Annexure 1 (board resolution or proof of signing authority) must be completed and signed.

Foreign bidders

• Foreign bidders must complete the questionnaire on RSA residency, branch or permanent establishment, source of income in the RSA and liability for RSA taxation.

Warranty

• Minimum 12-month warranty from commissioning.

Payment

• Payment is made on completion of the works, within 30 days of receipt of a correct tax invoice.

Quotation validity

• The quotation must remain valid for 60 days from the closing date; a shorter validity period offered by the bidder may cause the quotation to be disregarded.

SANPC's rights

• SANPC may negotiate with bidders before or after award, modify the goods or services and call for re-bids, reject non-conforming quotations, award only part of the scope, split the award between suppliers, or cancel the process.
• SANPC may request audited financial statements or other documentation for a due diligence exercise.
• Bid rates may not be changed after the closing date or after award unless the contract provides for it.
• A contract awarded on incorrect information may be cancelled and the supplier placed on SANPC's Database of Restricted Suppliers for up to 10 years.
• If the preferred bidder fails to sign or start the contract, SANPC may award to the next ranked bidder at the quoted price.

Price (80 points)

• Scored with the formula Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the rand value of the bid under consideration and Pmin is the lowest acceptable bid.

Specific goals (20 points)

• 51% or more Black owned: 10 points.
• 30% or more Black women owned: 10 points.
• Evidence: a valid B-BBEE certificate from a SANAS-accredited agency or an IRBA-registered auditor, or a sworn affidavit for EMEs and QSEs. Points follow the B-BBEE level on the certificate.
• No proof submitted means nil points for specific goals.

Total: 100 points.

Post-tender negotiation: SANPC may negotiate with bidders before or after award where it considers this necessary.