ESKOM RFP: outcome-based physical guarding and security technology solutions, central east cluster (KZN), 60-Month enabling agreements

The provided document is an Eskom OHS standard (240-131838225) defining incident management terms and classification parameters.

• It applies to all Eskom business activities that could result in near misses, property damage, injuries, occupational diseases, or fatalities.
• Effective from 1 April 2021.
• It references the Occupational Health and Safety Incident Management Procedure (32-95).
• It defines roles, responsibilities, and monitoring processes.
• It includes classification parameters, SAP EH&S contact types, OHS metrics, and action requirements.
• It provides flow diagrams for actions after incidents, serious incidents, and fatal accidents.

Closing date: 3 December 2026 at 08:00 (from tender record).

• No briefing or site visit date is stated in the provided document.

OHS evaluation applies only to shortlisted suppliers that pass mandatory and functionality thresholds.

• OHS is evaluated as a contractual requirement, not as part of the initial scoring.
• Initial OHS tender evaluation report identifies compliance gaps.
• Procurement engages suppliers once to submit outstanding OHS documents within 7 working days.
• Re-evaluation produces a final OHS tender evaluation report.
• Remaining gaps are addressed with the preferred supplier at negotiation as contract conditions.

The provided document is an Eskom OHS standard and procedure, not the tender specification.

• It defines OHS incident management terms and classification parameters.
• It sets out driver and vehicle safety management requirements.
• It describes the contractor OHS management model used by Eskom.
• No quantities, locations, or service levels for the security guarding tender are stated.

Bidders must comply with Eskom's OHS and driver/vehicle safety standards.

• OHS requirements are scope-specific and risk-based, issued with the tender enquiry.
• Bidders must submit a health and safety plan in response to the health and safety specification.
• The health and safety plan must be approved internally before submission to Eskom.
• OHS documents must be in English for international contractors.
• Contractors must comply with applicable South African legislation and Eskom OHS requirements.
• OHS evaluation templates are used: Annexure C1 (high/medium risk), C2 (medium risk), C3 (low risk), C4 (construction work).
• Annexure B: Acknowledgement form for Eskom's OHS legal and other requirements.
• 32-136 Contractor Health and Safety Requirements standard applies.
• No specific B-BBEE, CIDB, or CSD requirements are stated in the provided document.

OHS evaluation is part of the tender process.

• OHS is evaluated only for shortlisted suppliers that pass mandatory and functionality thresholds.
• Initial OHS tender evaluation report identifies compliance gaps.
• Procurement requests outstanding OHS documents once, with a 7-working-day deadline.
• Re-evaluation produces a final OHS tender evaluation report.
• Remaining gaps are addressed with the preferred supplier at negotiation.
• OHS documents must be approved before work commences.
• Eskom may stop unsafe work at any time.
• Contractors must comply with OHS requirements during contract execution.

Eskom Distribution Division, Central East Cluster – KwaZulu Natal Operating Unit requires outcome-based physical guarding security services and technology solutions on an as-and-when-required basis for a period of 60 months.

Potential subcontracting scope includes armed response, drone supply and operation, specialised technology installation and maintenance, and dog and dog handlers.

Skills development: one skill per R3 million invoiced, candidates from KwaZulu Natal.

Closing date: 3 December 2026 at 08:00

No briefing or site visit dates are stated in the document.

Local content enquiries (dtic):

• Contact: Chief Director: Industrial Procurement
• Email: [email protected]
• Telephone: 012 394 1435
• Fax: 012 394 1535
• Address: Private Bag X84, Pretoria, 0001

Cement sector desk (dtic):

• Telephone: 012 394 5318 / 012 394 1792
• Email: [email protected]

Electrical cables (dtic):

• Telephone: 012 394 3659 / 012 394 3622
• Email: [email protected]

Steel products (dtic):

• Telephone: 012 394 1356
• Email: [email protected]

No Eskom SCM or technical contact details are provided in the document.

Returnable documents — all must be completed, signed and submitted with the bid:

• SBD 6.2 (Declaration for Local Production and Content) together with Annex C (Local Content Declaration – Summary Schedule) — mandatory, condition for contract award.
• Valid B-BBEE certificate issued by a SANAS accredited verification agency, or a valid sworn affidavit (EME/QSE), or a valid B-BBEE certificate issued by CIPC for EMEs. For joint ventures, a valid B-BBEE certificate in the name of the joint venture.
• Proof of ownership/shareholding (CIPC registration documentation) including shareholding breakdown.
• ID copies of shareholders or owners.
• Proof of disability of owners (where applicable).
• For mandatory subcontracting: signed subcontracting agreement or signed letters of intent, subcontractor company registration documents, and subcontractor B-BBEE certificate.
• SDL&I Implementation Schedule — to be completed and returned to the SDL&I representative within 28 days after contract award.

Disqualification risks:

• Failure to meet the CIDB CSDG mandatory % renders the tender non-responsive.
• Bids received after the closing time are not considered.
• Missing or unsigned returnable forms may lead to disqualification or loss of preference points.

Evaluation follows the Preferential Procurement Regulations, 2017.

Preference point system:

• 90/10 system (contract value above R50 million) or 80/20 system (contract value R50 million or less).
• Points for B-BBEE status level:
• Level 1: 10 points (90/10) or 20 points (80/20)
• Level 2: 9 or 18
• Level 3: 6 or 14
• Level 4: 5 or 12
• Level 5: 4 or 8
• Level 6: 3 or 6
• Level 7: 2 or 4
• Level 8: 1 or 2
• Non-compliant: 0

Specific goals:

• A maximum of 10/20 points may be awarded for the specific goal specified for the tender.
• Points for specific goals are added to price points; total rounded to two decimal places.
• Contract awarded to the tenderer scoring the highest total points.

Objective criteria (condition for contract award):

• Mandatory subcontracting applies to contracts above R30 million — subcontract up to 30% of contract value to designated groups (EME/QSE at least 51% owned by black people, black youth, black women, black people with disabilities, black people in rural/underdeveloped areas/townships, cooperatives at least 51% black-owned, or EME/QSE at least 51% owned by black military veterans).
• Subcontracting is a condition for award; a supplier may not subcontract more than 25% of contract value to an entity with a lower B-BBEE status unless that entity is an EME with capability.

Local production and content:

• If designated sectors apply (cement, electrical cables, steel products), bidders must meet the stipulated minimum local content thresholds.
• Failure to meet the CIDB CSDG mandatory % renders the tender non-responsive.

Functionality evaluation may be applied where deemed necessary, per PPR 2017.

Scope of work:

• Provision of outcome-based physical guarding security services and technology solutions for Eskom Distribution Division, Central East Cluster – KwaZulu Natal Operating Unit.
• Services required on an as-and-when-required basis.
• Contract duration: 60 months (5 years).

Potential scope for subcontracting:

• Armed response
• Supplier of drones
• Specialised personnel – drone operators
• Specialised technology installation and maintenance
• Dog and dog handlers

Local content requirements (if applicable):

• Cement: 100% local content for all cement types (Cem I to Cem V, masonry cement), must comply with SANS 50197 or SANS 50413 and have a Letter of Authority from the NRCS.
• Electrical cables: 90% local content for power cables (low voltage, low cost reticulation, medium & high voltage, ACR) and telecom cables (optical fibre, copper).
• Steel products and components for construction: 100% local content for fabricated structural steel, joining components, frames, roof and cladding, fasteners, wire products, ducting and structural pipework, gutters/downpipes/launders, and primary steel products.

Skills development:

• Supplier to deliver 1 skill for every R3 million invoiced to Eskom.
• Candidates must be from KwaZulu Natal and representative of South African population demographics.
• Skills development targets exclude Eskom employees and registered learners.
• Supplier bears full cost of skills development; Eskom makes no financial contribution.

SDL&I performance security:

• Eskom will retain 2.5% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations.
• Retained amounts released only upon receipt of SDL&I progress report, fulfilment of all SDL&I obligations, and submission of an approved compliance report by SDL&I Department.

Penalties:

• Eskom will apply a penalty of 2.5% of the contract value for failure to meet SDL&I obligations.

No bid security, bonds, guarantees, or payment terms are stated in the document.

CSD registration:

• Bidders must be registered on the Central Supplier Database (CSD).

Tax compliance:

• Valid tax clearance (SARS TCS or tax pin) required.

B-bbee:

• Valid B-BBEE certificate or sworn affidavit required to claim preference points and as condition for contract award.
• Revenue up to R10 million (EME): sworn affidavit may be submitted.
• Revenue up to R50 million (QSE): must comply with all elements of QSE scorecard relevant to sector, unless at least 51% black-owned, then sworn affidavit required.
• Revenue above R50 million: valid B-BBEE certificate required.
• B-BBEE improvement or retention plan must be submitted within 30 days of signing the contract.
• Level 4 bidders must achieve Level 3 by end of first year, then improve one level per year.
• Level 5 to 8 or non-compliant bidders must achieve Level 4 by end of first year, then improve one level per year.

Sworn affidavit validity requirements:

• Name of deponent as per ID, identity number, designation (director/owner/member).
• Enterprise name as per CIPC registration, business address.
• Percentage of black ownership, black female ownership, designated group (no blank spaces).
• Total revenue for year under review and basis (audited or management accounts).
• Financial year end.
• B-BBEE status level (only one).
• Empowering supplier status.
• Date signed by deponent and Commissioner of Oaths must be the same.
• Commissioner of Oaths cannot be an employee or ex officio of the enterprise.

Local production and content:

• SBD 6.2 and Annex C are mandatory returnables and conditions for contract award.
• Local content calculated per SATS 1286:2011; exchange rate per SARB on date of advertisement.
• If designated sector applies, bidders must meet minimum thresholds (cement 100%, cables 90%, steel 100%).
• Failure to meet CIDB CSDG mandatory % renders tender non-responsive.

CIDB grading:

• Not stated in the document.

Evaluation follows Preferential Procurement Regulations, 2017.

Preference points for B-BBEE status level as per 90/10 or 80/20 system.

Specific goals: maximum 10/20 points; added to price points.

Objective criteria: mandatory subcontracting for contracts above R30 million; subcontract up to 30% to designated groups.

Local production and content: minimum thresholds apply for designated sectors; failure to meet CIDB CSDG mandatory % renders tender non-responsive.

Functionality evaluation may be applied where deemed necessary.

Eskom invites proposals for the provision of outcome-based physical guarding services and security technology solutions for the Distribution Division, Central East Cluster – KwaZulu Natal Operating Unit, on an as-and-when-required basis for 60 months. The tender is open to all eligible tenderers. Bidders may submit for one or more of three zones: Pietermaritzburg, Empangeni, Newcastle (including control room establishment). Multiple contracts may be awarded.

Closing date: 03 December 2026 at 10:00

Clarification meeting (non-compulsory): 19 November 2026 at 10:00, online via Microsoft Teams

• Join link: https://teams.microsoft.com/meet/3612848965311957?p=Y53TGhv9KayF9YLLT9
• Meeting ID: 361 284 896 531 195 7
• Passcode: pn6pS9hk

Site visit (non-compulsory): 23 November 2026 at 10:00

• Venue: Eskom, no.1 Portland Road, Mkondeni, Pietermaritzburg, KwaZulu-Natal
• Purpose: to view the building to be used for the Control Room
• Attendees must notify the Eskom Representative by email to [email protected], stating company name and number of attendees.
• Non-attendance does not disqualify.

Clarification queries deadline: 5 working days before tender closing (i.e., by 26 November 2026).

Eskom Representative:

• Name: Malungi Sibiya
• Telephone: +27 33 395 7002
• Email: [email protected]

Procurement Manager:

• Name: Dawn Geeson

Submission portal: https://etendering.eskom.co.za

Site visit venue:

Eskom, no.1 Portland Road

Mkondeni

Pietermaritzburg

KwaZulu-Natal

Submission method: electronic only, via the Eskom E-Tendering site (https://etendering.eskom.co.za). No hard copies accepted.

• Upload documents under the correct folders: Technical, Commercial, Financial, and others.
• All documents must be in PDF format; the pricing schedule may also be submitted in Excel.
• Maximum upload size per document: 500 MB; total submission limited to 4 GB.
• No zip or compressed files allowed.
• If resubmitting, only the latest version is accepted; earlier versions become void.
• Ensure the submission status is marked as complete.
• Late tenders are not accepted.

Mandatory returnables (disqualifiable if not submitted by closing):

• Completed and signed NEC3 Term Service Contract (TSC3), indicating acceptance of contract terms.

Mandatory returnables (non-disqualifiable; if missing, must be submitted within 5 working days of written request, otherwise disqualified):

• Annexure A – Authorisation form
• Annexure B – Acknowledgement form
• Annexure C – Tenderer's particulars form
• Annexure D – Integrity Declaration form
• Annexure E – Sign-off of CPA Requirements for Local Goods/Services
• Annexure F – CPA(IG) for Foreign Goods/Services (if applicable)
• Annexure G1 – SBD 6.2 Declaration Certificate for Local Production and Local Content
• Annexure G2, G3, G4 – Local Content Declaration schedules
• Annexure H – SBD 1 Invitation to Bid
• Annexure I – SBD 6.1 Preference Points Claim Form
• Annexure J – SBD 4 Bidders Disclosure
• Tax Evaluation Questionnaire
• E-tendering Help Manual acknowledgement form

Returnables required for contract award (must be provided by award, otherwise non-responsive):

• CSD registration (MAAA number)
• Valid Tax Clearance Status / Tax PIN

Evaluation stages:

1. Eligibility check – must meet all eligibility criteria (see complianceRequirements).
2. Mandatory returnables – disqualifiable and non-disqualifiable as listed in submissionGuidelines.
3. Functionality evaluation – mandatory to pass to proceed:

• Two-part process: desktop and on-site evaluations.
• Desktop evaluation has two phases; must pass all of Section A to be evaluated for Section B.
• Section B minimum score: 70 out of 100.
• On-site evaluation: total weighted score of 50 points, minimum 30 points required.
• On-site includes a live demonstration of core components of the proposed integrated security solution.
• Tenderers failing functionality thresholds are disqualified.

4. Price and preference scoring:

• Either 80/20 or 90/10 preference point system applies, determined by the lowest acceptable proposal.
• Price scored out of 80 or 90 points; specific goals (B-BBEE) scored out of 20 or 10 points.
• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value basis.
• Unconditional discounts considered; conditional discounts applied only at payment.
• B-BBEE points per level (80/20 system): Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• B-BBEE points per level (90/10 system): Level 1 = 10, Level 2 = 9, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.
• Tenderers failing to provide B-BBEE documentation are not disqualified but score 0 for specific goals and only out of 80/90 for price.

5. Ranking: total of price + specific goals; highest ranked recommended for award.

• Deadlock: if equal total points, the tenderer with higher specific-goal points wins; if still equal, winner drawn by lots.

Zone allocation:

• Bidders may tender for one or more of three zones: Pietermaritzburg, Empangeni, Newcastle (including Control Room establishment).
• Intention is to award one service provider per zone, or a minimum of two for the three zones.
• The Newcastle zone winner must establish the control room for all zones.
• If one bidder is highest ranked in multiple zones, they choose their preferred zone; the next highest ranked gets the remaining zone, and so on.
• If only two compliant bidders, Newcastle zone is split into Newcastle and Ladysmith sectors; highest ranked chooses sector.
• If only one compliant bidder across all zones, they are awarded the contract and may choose their preferred zone; supplementation process follows for remaining zones.

Scope: Provision of outcome-based physical guarding services and security technology solutions for Eskom Distribution Division, Central East Cluster – KwaZulu Natal Operating Unit, on an as-and-when-required basis for 60 months.

Zones (bid for one or more):

• Pietermaritzburg Zone
• Empangeni Zone
• Newcastle Zone and Control Room Establishment

The Newcastle zone winner must establish and operate a control room for all zones.

Security technology solutions include (as per designated sectors):

• Two-way radio terminals and associated equipment (portable radios for static guarding sites, mobile radios for vehicle patrols and escorts, repeaters installed at security company offices or control room).
• Other technology components as detailed in the Technical Folder.

Local content thresholds for designated sectors (must be met):

• Electrical and telecom cables: Low Voltage Cable, Telecom Cables – 90%
• Steel value-added products: Fabricated Structural Steel – 100%; Joining Components – 100%; Fasteners – 100%
• Plastic pipes: PVC pipes – 100%
• Two-way radio terminals and associated equipment: Portable radios – 60%; Mobile radios – 60%; Repeaters – 60%
• Industrial lead acid batteries: 50%
• Cement: Cem I, Cem II, Cem III, Cem IV, Cem V, Masonry Cement – 100%
• Textile, clothing, leather and footwear: All protective clothing (e.g., thermal jackets, pants, shirts, socks, overalls) – 100%

SBD 6.2 Declaration and Local Content Declaration schedules are returnables and conditions for contract award.

Skills development obligations:

• Tenderers must participate in skills development directly and through their supply network.
• Targets exclude Eskom employees and registered learners.
• Tenderers bear full cost of skills development; Eskom makes no financial contribution.
• Tenderers may approach SETAs for grants and SARS for tax rebates.

Skills development obligations:

• Tenderers must participate in skills development directly and through their supply network.
• Targets exclude Eskom employees and registered learners.
• Tenderers bear full cost of skills development; Eskom makes no financial contribution.
• Tenderers may approach SETAs for grants and SARS for tax rebates.

Contractual conditions: NEC3 Term Service Contract (TSC3) applies.

Pricing schedule provided is illustrative only; bidders may use their own template provided all required pricing information is clearly detailed.

• Pricing must be submitted in PDF; an Excel copy is also acceptable.
• Prices evaluated inclusive of VAT.
• Service providers encouraged to price in accordance with PSIRA rates for security guards.
• For tenders involving a combination of local and imported goods/services, the response must be separated into components as per the Price Schedule; local procurement content is total spending minus imported component.
• Financial statements analysis is not for scoring but to determine financial stability; must include specified statements and notes.

Pricing:

• Pricing schedule provided is illustrative only; bidders may use their own template provided all required pricing information is clearly detailed.
• Pricing must be submitted in PDF; an Excel copy is also acceptable.
• Prices evaluated inclusive of VAT.
• Service providers encouraged to price in accordance with PSIRA rates for security guards.

Financial evaluation:

• Financial statements are analysed to determine financial stability, not for scoring or ranking.
• Approved Annual Financial Statements must include: statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows, notes to the financial statements.
• For unaudited companies, ITA 34C Income Tax Assessments for current and previous financial years must be provided; turnover in income statement must match ITA 34C.
• Notes to AFS must specify current and non-current liabilities subject to interest; member/director loans must include terms, security, repayment, and interest rates.
• If a subsidiary, name of holding company; if holding company exists, latest signed group financial statements required.

Security for performance:

• A performance bond may be required if the financial evaluation result is negative.
• If a performance bond or demand guarantee is required, the tenderer must select at least two financial institutions from Eskom-approved list:
• ABSA Bank Limited
• Development Bank of South Africa
• First Rand Bank Limited
• Investec Bank Limited
• Land & Agricultural Development Bank of South Africa
• Nedbank Limited
• Standard Bank of South Africa
• Alternative: parent company guarantee, provided the parent is financially sound.

Contractual options (NEC3 TSC3) include: W1 dispute resolution, X4 parent company guarantee, X12 partnering option, X13 performance bond, X17 low service damages, X18 limitation of liability, X19 task order, X20 key performance indicators, Z additional conditions.

Eligibility criteria (must all be met):

• Not under any restriction to do business with Eskom or State-Owned Companies.
• Not a national of a country on international sanctions lists (applies to subcontractors and suppliers too).
• Submit only one tender (except as allowed on E-Tendering system).
• Joint ventures/consortia must have an agreement stating joint and several liability.
• No conflict of interest (e.g., common controlling partner, access to other tenderers' information).
• Tender must be signed by an authorised person.
• Not restricted by National Treasury.
• Not on the Tender Defaulters list.
• Not restricted by Eskom.
• Must not subcontract 100% of the scope.

Mandatory for contract award:

• CSD registration (MAAA number)
• Valid Tax Clearance Status / Tax PIN

B-bbee:

• To claim preference points, submit a valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a valid sworn affidavit (for EMEs), or a valid B-BBEE certificate issued by CIPC (for EMEs). For joint ventures, a SANAS-accredited certificate in the JV's name.
• Supporting documents may be requested: proof of ownership/shareholding (CIPC registration with shareholding breakdown), ID copies of shareholders/owners, proof of disability (if applicable).
• Sworn affidavits must meet validity requirements: deponent's name and ID number as per ID, designation (director/owner/member), enterprise name and address as per CIPC, percentage of black ownership/black female ownership/designated group, total revenue and basis (audited or management accounts), financial year end, B-BBEE status level, empowering supplier status, deponent and Commissioner of Oaths must sign on same date, Commissioner must not be an employee or ex officio of the enterprise.

Local content:

• SBD 6.2 Declaration and Local Content Declaration schedules are mandatory returnables and conditions for award.
• Designated sector thresholds must be met (see technicalSpecifications).

Mandatory subcontracting (condition for award on contracts above R30 million):

• Subcontract up to 30% of contract value to designated groups: EME/QSE at least 51% black-owned, black youth, black women, black people with disabilities, black people in rural/underdeveloped areas/townships, cooperatives at least 51% black-owned, black military veterans.
• Returnables: signed subcontracting agreement or letters of intent, subcontractor company registration documents, subcontractor B-BBEE certificate/affidavit.
• A supplier may not subcontract more than 25% of contract value to an entity with a lower B-BBEE level than the supplier, unless it is an EME with capability.

Due diligence:

• Recommended tenderers undergo due diligence on SHEQ, SDL&I, and financial analysis.
• If shortcomings identified, 7 working days to correct; failure results in disqualification.

Contractual conditions:

• Contract form: NEC3 Term Service Contract (TSC3).
• Tender validity: 240 days from closing date.

Safety requirements are included in Section 5 of the tender documents. Recommended tenderers undergo SHEQ due diligence. Specific safety plan requirements are not detailed in the extracted text.

Environmental requirements are included in Section 6 of the tender documents. No specific environmental obligations are detailed in the extracted text.

Contract form: NEC3 Term Service Contract (TSC3).

• The completed and signed TSC3 is a mandatory returnable; acceptance of terms is required.
• Contract options include: W1 dispute resolution procedure, X4 parent company guarantee, X12 partnering option, X13 performance bond, X17 low service damages, X18 limitation of liability, X19 task order, X20 key performance indicators, Z additional conditions.
• Performance bond may be required if financial evaluation is negative; must be from an Eskom-approved financial institution.
• Parent company guarantee may be accepted if parent is financially sound.
• Contract duration: 60 months (as-and-when-required basis).

Functionality evaluation is mandatory and two-part (desktop and on-site). Desktop has two phases; must pass Section A to be evaluated for Section B. Section B minimum: 70/100. On-site: minimum 30/50, including live demonstration of core components. Tenderers failing thresholds are disqualified. Price and preference scoring uses 80/20 or 90/10 system. Price scored out of 80 or 90; specific goals out of 20 or 10. B-BBEE points as per table. Deadlock broken by higher specific-goal points, then drawing of lots.

The tender is for the provision of outcome-based physical guarding services and security technology solutions for Eskom's Distribution Division, Central East Cluster – KwaZulu Natal Operating Unit, on an as-and-when-required basis for 60 months. The tenderer must comply with all applicable legislation and Eskom's procurement policies, including the Supplier Integrity Pact.

Closing date: 3 December 2026 at 08:00 (SAST) — from the tender record.

• Site visit / clarification meeting: details are stated in the Tender Data (not provided in the extracted text). Attendance is compulsory if stipulated; failure to attend results in disqualification.

No specific contact details (name, email, telephone) are provided in the extracted text.

• Enquiries must be directed in writing to the Eskom Representative identified in the Invitation to Tender; no other Eskom official may be contacted.
• Eskom Ethics office: [email protected]
• Eskom Forensic: [email protected]
• Eskom toll-free hotline: 0800 11 27 22

Submission method: electronic via the Eskom Tender Bulletin site on the Eskom E-tendering page. No paper submissions or tender box deposits are permitted for e-tendering.

• Upload and finalise the tender (PDF/Excel) before the closing date and time; the system will not accept changes or submissions after closing.
• Submit the tender in English, in ink (not pencil).
• The original tender must be signed by a person duly authorised to bind the bidder.
• Organise documents into the Technical, Commercial and Financial folders as indicated on the e-tendering page.
• Ensure all uploaded documents are accessible, not corrupt, and readable.

Returnable documents (all must be completed, signed and submitted by the closing date and time):

• Acknowledgement Form: confirms receipt of the tender documents and states whether the bid is for the whole or part of the scope.
• Mandatory tender returnables listed in the Tender Data (not specified in the provided text).
• Proof of authority to act as agent, if an agent submits on behalf of the principal.
• SDL&I Undertaking: must be completed and submitted by contract award, not at closing.
• Integrity Declaration Form: discloses any interest or relationship with Eskom employees/directors and includes a Declaration of Fair Tendering Practices.
• Proof of SHEQ systems, policies and capabilities in place at closing.
• Where CIDB applies: proof of CIDB registration (or proof of application) at closing; actual registration printout by contract award.
• B-BBEE certificate/affidavit or CSD report showing B-BBEE level (if required as pre-qualification).

Disqualification risks:

• Any mandatory returnable missing or incomplete at closing.
• Failure to submit the original tender or a copy (for paper submissions).
• Late submission for any reason; no late tenders accepted.
• Misrepresentation or falsification of any information, certificate, affidavit or document.
• Failure to attend a compulsory site visit or clarification meeting.
• Sub-contracting 100% of the scope of work.
• Alterations to tender documents not initialled by all signatories; corrections must not use correction fluid or tape.

Evaluation stages (in order):

1. Basic compliance: check that the tender meets all basic compliance requirements; failure renders the tender non-responsive.
2. Mandatory tender returnables: missing mandatory documents at closing leads to disqualification.
3. Pre-qualification criteria (if stipulated): must be met; a criterion is not measured twice across phases (no double dipping).
4. Functionality (if applicable): scored against functionality criteria; must meet the minimum threshold stated in the Tender Data to proceed.
5. Financial analysis: Eskom assesses the financial risk of the bidder; if risk is too high and no mitigating factors exist, the bidder is not considered for award.
6. Price evaluation: evaluated per the Tender Data, considering factors such as CPA, FOREX, commodity exposure, discounts, technical adjustments, PV and forecasted invoicing.
7. B-BBEE and Specific Goals scoring: B-BBEE level scored from CSD report or certificate/affidavit; Specific Goals scored from supporting documentation.
8. Ranking: Price score plus Specific Goals score (under the 90/10 or 80/20 system) are added and tenders ranked highest to lowest.

Preference point system: 90/10 or 80/20 as applicable (not specified in the provided text).

• If no B-BBEE certificate/affidavit is provided at closing, or it is fraudulent/expired, the bidder is not disqualified but scores zero for B-BBEE points.
• If Specific Goals are not met or proof is not submitted by closing, the bidder scores zero for Specific Goals but is not disqualified.
• Objective criteria under PPPFA section 2(1)(f) may be used only if stipulated; functionality and B-BBEE scorecard elements cannot be used as objective criteria.
• Reverse e-auction may be used; if so, prices must not be included in the tender.

Scope: Provision of outcome-based physical guarding services and security technology solutions for Eskom's Distribution Division, Central East Cluster – KwaZulu Natal Operating Unit, on an as-and-when-required basis.

• Contract period: 60 months.
• The tenderer must not sub-contract 100% of the scope of work.
• The tenderer must comply with all applicable legislation, including PPPFA, B-BBEE, CIDB (if applicable), COIDA, OHS Act, and Eskom's SHEQ requirements.
• Proof of SHEQ systems, policies and capabilities must be provided at closing; all SHEQ costs and personnel must be reflected in the tender.
• The successful tenderer may be required to provide cataloguing information and label materials per Eskom's specifications.

Pricing:

• Rates and prices must be fixed for the contract duration, not subject to price adjustment except as provided in the Invitation to Tender.
• Prices must include all duties, taxes (including VAT) and levies applicable 14 days before closing.
• State rates and prices in South African Rand unless instructed otherwise.
• Arithmetical errors: if there is a discrepancy between figures and words, the words prevail; Eskom will correct errors and the corrected total is binding unless the tenderer rejects.

Payment terms:

• Payment is made against a payment certificate from the Service Manager (core clause 51.1); the contractor submits a tax invoice in the Employer's prescribed form.

Security for performance:

• If required, the tenderer must name at least two financial institutions it will approach for the security; Eskom may reject unsuitable institutions.

Financial analysis:

• Eskom will assess the financial risk of the bidder; if the risk is too high and no mitigating factors exist, the bidder will not be considered for award.

CSD registration: Required; the CSD report is used to verify B-BBEE level and tax status.

• Tax compliance: A valid tax compliance status (SARS TCS) is required.
• B-BBEE: A valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be provided at closing if B-BBEE is a pre-qualification criterion; otherwise, for point allocation, failure to provide results in zero points.
• CIDB: If stipulated in the Tender Data, the tenderer must be registered with CIDB at closing, or be capable of being registered within 21 working days after closing. Proof of registration is mandatory at closing; if only proof of application is available, the actual registration printout must be submitted by contract award.
• CIPC: Not explicitly mentioned in the provided text.
• Local content: Information on designated materials and thresholds must be submitted by contract award.
• SDL&I Undertaking: Must be completed and submitted by contract award.
• Integrity Declaration Form: Must be completed and submitted with the tender.
• SHEQ: Proof of safety, health, environmental and quality systems must be provided at closing.
• No bidder may be under any restriction to do business with Eskom or State-Owned Companies.

Evaluation follows stages: basic compliance, mandatory returnables, pre-qualification criteria, functionality (if applicable), financial analysis, price evaluation, B-BBEE and Specific Goals scoring, then ranking. Eskom will not measure a criterion twice (no double dipping). Functionality must meet the minimum threshold stated in the Tender Data. Price and Specific Goals scores are added and ranked under the 90/10 or 80/20 system. Objective criteria under PPPFA section 2(1)(f) may be used only if stipulated; functionality and B-BBEE scorecard elements cannot be used as objective criteria. Reverse e-auction may be used; if so, prices must not be included in the tender.

This is the Eskom Supplier Quality Management specification (QM 58, identifier 240-105658000, revision 4). It sets the minimum quality requirements for all existing and potential Eskom suppliers and defines criteria for evaluation, selection, registration, assessment, performance monitoring and auditing. Suppliers must demonstrate commitment to developing, implementing, maintaining and continually improving a QMS conforming to ISO 9001. The specification applies to all Eskom divisions, subsidiaries, suppliers and sub-suppliers, and forms part of all RFIs, RFQs, RFPs and contracts for products and services.

Closing date: 3 December 2026 at 08:00 (from tender record).

No other dates are stated in the provided document.

No specific contact details are provided in the document. The functional area is Procurement and Supply Chain Management.

Returnable documents (per the List of Tender Returnables, 240-12248652):

• Form A (Tender and Contract Quality Requirements for QM 58 and ISO 9001): completed and signed to acknowledge and accept the quality requirements.
• Quality documentation as per the applicable category (1, 2, 3, or 4) selected for this tender.
• Valid ISO 9001 certificate (or applicable QMS certificate) unless specifically excluded.
• Latest internal and external audit reports, including nonconformities and corrective actions.
• Documented information for roles, responsibilities and authorities in the QMS.
• Draft contract quality plan specific to the scope of work.
• Example or draft inspection and test plan (ITP) / quality control plan (QCP) for similar work.
• Documented information for control of externally provided processes, products and services.
• Records of management review meetings.

Submission method and address are not stated in the provided document.

Quality requirements are evaluated against the Supplier Quality Management specification (QM 58).

• Bidders must complete and sign Form A.
• Quality documentation must be submitted per the applicable category (1, 2, 3, or 4).
• A valid ISO 9001 certificate (or applicable QMS certificate) is required unless specifically excluded.
• The Tender Evaluation Scorecard (240-168873697) is referenced for evaluation.
• No scoring split or minimum qualifying score is stated in the provided document.

This document is the Eskom Supplier Quality Management specification (QM 58, identifier 240-105658000, revision 4).

• Applies to all Eskom divisions, subsidiaries, suppliers and sub-suppliers.
• Requires suppliers to develop, implement, maintain and continually improve a quality management system (QMS) conforming to ISO 9001.
• Quality requirements are classified into four categories (1, 2, 3, 4); only one category applies per procurement.
• Category 1 requires a valid ISO 9001 certificate, audit reports, documented QMS information, a draft contract quality plan, an example ITP/QCP, and management review records.
• Category 2 requires objective evidence of a developed, implemented and maintained QMS, including a quality manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, and nonconformity/corrective action procedure.
• Suppliers must ensure sub-suppliers also comply with the QMS requirements.
• Contract quality plans (CQPs) must be submitted prior to the initial kick-off or pre-fabrication meeting, whichever is earlier.
• Quality control plans / inspection and test plans (QCP/ITP) must be reviewed and accepted by Eskom before work commences.
• Eskom may appoint resident quality inspectors and requires workspace at no cost.
• Eskom may appoint any organisation to perform quality assurance/control activities; suppliers may not obstruct them.
• Hold points and witness points are defined; work may not proceed beyond a hold point without Eskom's written authorisation.
• Special processes (e.g., welding, NDE) require qualified personnel and documented procedures.
• A quality kick-off meeting is held at contract start; coordination meetings require 14 days' notice to Eskom.
• Mandatory pre-inspection meetings are convened by Eskom or its inspection agency.
• QCP/ITP templates are provided as guidelines where suppliers lack their own.

B-BBEE: Minimum level 1 (stated in the analysis, but not substantiated in the document text).

• ISO 9001 certification (or applicable QMS certificate) is required unless specifically excluded.
• Suppliers must be registered on the Eskom supplier database (implied).
• No CSD, tax clearance, or CIDB requirements are stated in the provided document.

Quality requirements are evaluated against the QM 58 specification. Bidders must complete and sign Form A and submit quality documentation per the applicable category (1, 2, 3, or 4). A valid ISO 9001 certificate (or applicable QMS certificate) is required unless specifically excluded. The Tender Evaluation Scorecard (240-168873697) is referenced for evaluation. No scoring split or minimum qualifying score is stated in the provided document.

Bidders must complete and sign the Acknowledgement Form for Eskom OHS legal and other requirements (Annexure B, Eskom Identifier 240-43921804 Rev 5), confirming they have obtained copies of the relevant OHS documents and understand the consequences of non-compliance. The form must be signed by an authorised person (CEO, Director, or Managing Director) and witnessed by two witnesses.

OHS compliance requirements:

• Comply with Eskom contractor Health and Safety requirements standards 32-136, the provided OHS specification, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act.
• After contract award, align company processes to Eskom's OHS requirements (policies, procedures, standards).
• Penalties will be enforced on the main supplier for non-conformance to Eskom or statutory OHS requirements.
• Ensure all employees (contractors/suppliers) undergo the relevant Eskom induction.
• The main supplier must demonstrate the process and selection criteria for appointing contractors/suppliers, notify Eskom before appointment, ensure adequate resources and competencies, and manage contractor/supplier compliance through audits and assessments.
• The main supplier is accountable for contractor/supplier compliance and must deal with non-conformances through performance and penalty processes.
• Eskom may request testimonials/references and contact details of clients for similar work.