Supply and delivery of tools of trade for water and sanitation – kouga municipality

Closing date: 06 November 2026 at 12:00

• No briefing or site visit is stated in the document.

Bidding procedure enquiries:

• Contact: Supply Chain Office
• Email: [email protected]
• Telephone: 042 200 2200

Technical enquiries:

• Contact: Mr. A. Botha
• Email: [email protected]
• Telephone: 042 200 2200

All inquiries must be submitted in writing via email to [email protected] and copied to [email protected].

Issuing office:

Kouga Local Municipality

P.O. Box 21

Jeffreys Bay, 6330

Submission address:

Kouga Local Municipality: Woltemade Building

16 Woltemade Street, Room 122

Jeffreys Bay, 6330

Submission method: Hard copy and electronic copy (USB or SD Card/CD) must be submitted together; failure to submit both makes the bid non-responsive.

• Electronic copy must contain the exact same information as the hard copy.
• CDs must be readable and not broken; visibly broken CDs at tender opening will not be accepted. Bidders are encouraged to submit USB or SD Card only.
• Bids must be deposited in the tender box at: Kouga Local Municipality, Woltemade Building, 16 Woltemade Street, Room 122, Jeffreys Bay, 6330.
• Closing time: 06 November 2026 at 12:00.
• Bids must be submitted on official forms provided (not to be re-typed) or online.
• Late bids will not be accepted.

Returnable forms and documents (all must be completed, signed in black ink, and submitted):

• Form of Offer and Acceptance (compulsory): the offer itself, binding for the validity period.
• Declaration of Interest: discloses any state employment or kinship with state officials; also lists directors/trustees/shareholders.
• MBD 6.1 Preference Points Claim Form: claims preference points for B-BBEE and locality.
• MBD 9 Certificate of Independent Bid Determination: certifies no collusive bidding.
• Authority for Signatory: proof that the signatory is authorised (board resolution).
• MBD 7 Contract Form: successful bidder must fill in and sign a written contract.
• National Treasury Central Supplier Database (CSD) summary report.
• Business registration documents (companies, JVs, partnerships, trusts) - CM9/name change documents not sufficient.
• Valid SARS Tax Compliance Status (TCS) PIN or CSD number.
• Certified ID copies.
• Latest Municipal Billing Clearance Certificate or copy of municipal account/rental documentation in the company name.
• Project Implementation Plan (if applicable).
• Manufacturer's Certificate of Authenticity and Pre-Delivery Inspection/FAT certificate, if applicable.

Disqualification risks:

• Missing any compulsory document or signature.
• Documents completed in pencil or with correction fluid.
• Failure to submit both original hard copy and electronic copy.
• Tender received after the closing time, regardless of reason.
• Non-compliance with CSD registration or tax compliance status on day of evaluation.
• Submission from persons in the service of the state.

Evaluation stages: Phase 1 (special conditions), Phase 2 (price scoring), Phase 3 (specific goals scoring).

• Preference point system: 80/20 (price / specific goals). Maximum points: price 80, specific goals 20, total 100.
• Price scoring formula (80/20): Ps = 80(1 - (Pt - Pmin) / Pmin).
• Specific goals (max 20 points):
• B-BBEE status level contributor: up to 10 points (Level 1 = 10, Level 2 = 8, Level 3 = 6, Level 4 = 4, Level 5 = 3, Level 6 = 2, Level 7 = 2, Level 8 = 2, non-compliant = 0).
• Locality of supplier: up to 10 points - 10 points if located within Kouga Local Municipality; 6 points if within Sarah Baartman District Municipality or Nelson Mandela Bay Municipality; 4 points if within Eastern Cape; 1 point if outside Eastern Cape.
• To claim locality points, bidders must submit a valid B-BBEE sworn affidavit/certificate and the municipal billing clearance certificate/account/rental documentation for operational offices in the name of the bidding company. Virtual office information will not be accepted.
• Failure to submit documentation for specific goals means those points are not claimed.

Supply and delivery of tools and equipment for the Civil and Water Services Maintenance Teams.

Scope: items are grouped; bidders must price all items in a group, and award is made on the total per group. Invoicing and payment apply to unit rates.

Group 1: Pumps and Ancillaries (quantities of 1 each):

• Petrol sludge pump - similar to Turner Morris S-TMWT40X: flow 1,640 L/min, head 26 m, 4-inch inlet/outlet, engine similar to Honda GX270/GX390, 9.0 HP / 8.1 kW, fuel tank 5.9 L, lube oil 1.1 L, recoil starter.
• Water pump (diesel) - similar to Husqvarna W100D: capacity 92,000 L/h (up to 75 m³/h), head 25 m, pressure 2.5 bar, self-priming suction 5 m, inlet/discharge 100 mm, 4-stroke air-cooled engine, 6.3 kW @ 3,600 rpm, fuel tank 5.5 L, oil bath air filter.
• RB 80 - 80 mm flexible-shaft driven submersible centrifugal trash/water pump: flow up to 1,250 L/min (approx. 75,000 L/h), head 15 m, flexible shaft 6.0 m, head weight approx. 5.4 kg, total operating weight 21-28 kg.
• Nine horsepower petrol drive unit for the submersible pump (Item 3).
• Hydraulic heavy duty breaker 2200W 220V: frequency 50 Hz, impact rate 950/min, tool holder 28 mm HEX, weight 27 kg, impact energy 55 J.

Group 2: Pipe Cutters (quantities of 1 each):

• Pipe cutter with 350 mm cutting disc (engine displacement 66.7 cm³, power 3.20 kW, cutting depth 125 mm).
• Diamond saw blade asphalt 350x10x25.4.
• Diamond saw blade masonry/clay 350x10x25.4.
• Diamond saw blade cured concrete 350x10x25.4.

Group 3: Hoses, Rods & Nozzles (quantities of 1 each):

• 2 m high-tensile flexi-steel rods (complete with male and female couplings).
• 100 m heavy-duty wear-resistant thermoplastic hose, high-pressure up to 210 bar.
• Jetting nozzles (1/2"): ENZ-RETROJET, ENZ-POINTED NOZZLE, ENZ-GRENADE BOMB, ENZ-ROTODRILL (70L/130B), ENZ-ROTOJET 40MM BSP - or similar.

Group 4: Mobile Ultrasonic Flow Meter (quantity 1):

• Clamp-on ultrasonic flow meter for pipes DN25 to DN1200 mm, mounted on a mobile stand with battery backup.

Product documentation and quality:

• Provide model guides of at least one page (with pictures) and specifications for each item.
• Manufacturer's Certificate of Authenticity required, including manufacturer details, model/serial, date of manufacture, compliance with ISO/CE, signed/stamped.
• Pre-Delivery Inspection Report or Factory Acceptance Test (FAT) certificate, if applicable.
• Equipment must be genuine, brand new.

Inspection and testing: goods may be inspected/tested after delivery; non-compliant goods held at supplier's cost and risk, and must be removed and replaced at supplier's expense.

Warranty: minimum 12-month warranty from delivery covering manufacturing defects, engine, hydraulic system, vibration mechanism.

OHS: equipment must comply with the Occupational Health and Safety Act (latest revision); supplier accepts responsibilities per Clause 10 (general duties of manufacturers).

A Project Implementation Plan must be submitted if applicable.

• No specific methodology or execution plan is required beyond the delivery of goods as per specifications.

No specific experience requirements are stated.

• Bidders must be registered on CSD and tax compliant.
• Bidders must provide proof of authority to sign (board resolution).

Manufacturer's Certificate of Authenticity required for each item (name, contact, model, serial, date of manufacture, compliance with ISO/CE standards, signed/stamped by manufacturer).

• Pre-Delivery Inspection Report or Factory Acceptance Test (FAT) certificate to be submitted, if applicable.
• These documents form part of the Quality Control Plan (QCP) and must be submitted upon delivery and before final acceptance.
• Goods may be inspected, tested or analysed after delivery; non-compliant goods will be rejected and must be removed and replaced at supplier's cost and risk.

Firm prices only; non-firm prices not considered.

• All delivery costs included.
• Price schedule with 17 items in 4 groups:

Group 1: 5 items (sludge pump, diesel water pump, RB80 pump, 9HP drive unit, hydraulic breaker) - quantity 1 each.

Group 2: 4 items (pipe cutter, 3 saw blades) - quantity 1 each.

Group 3: 7 items (flexi-steel rods, 100m hose, 5 jetting nozzles) - quantity 1 each.

Group 4: 1 item (mobile ultrasonic flow meter) - quantity 1.

• Award per group total; invoicing per unit.
• Bidders must show price excluding VAT, VAT, and price including VAT.
• If not VAT registered, both columns must show the same amount.
• No correction fluid; mistakes crossed out and initialled.

Pricing format: firm prices only; non-firm prices will not be considered.

• All delivery costs must be included in the bid price.
• Prices must be quoted on the price schedule, showing price excluding VAT, VAT, and price including VAT.
• If the bidder is not a VAT vendor, both columns (excluding and including VAT) must reflect the same amount.
• Bidders must indicate VAT registration status.
• Bidders must price all items in each group; award per group total, invoicing per unit.
• No correction fluid; alterations must be crossed out and initialled.
• Bid security, bonds, guarantees, retention, payment terms, and turnover requirements are not specified.

CSD registration: bidders must be registered on the National Treasury Central Supplier Database (CSD) - verified on day of evaluation.

• Tax compliance: bidders must provide a SARS Tax Compliance Status (TCS) PIN or CSD number. Non-compliance leads to non-responsive.
• For consortia/JVs/sub-contractors, each party must provide a separate TCS PIN or CSD number.
• B-BBEE: valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points.
• Municipal billing clearance certificate or copy of municipal account/rental documentation in the company name required to claim locality points.
• Business registration documents required for all entities (companies, public/private entities, partnerships, JVs, trusts).
• No bids from persons in the service of the state.
• Foreign suppliers must complete the pre-award questionnaire (Part B:3) and indicate if they meet residency/establishment criteria.
• The Kouga Municipality Supply Chain Management policy (approved 30 March 2026) and the Municipal Restriction (Blacklisting) of Suppliers Policy (approved 29 April 2026) apply.
• The successful bidder must sign a written contract form (MBD7).

All equipment must comply with the Occupational Health and Safety Act (latest revision).

• Supplier accepts full responsibilities as per Clause 10 of the OHS Act - general duties of manufacturers and others regarding articles and substances for use at work.
• Equipment safety features: cutting wheel guard for pipe cutter, direct water connection for dust binding and cooling, decompression valve to reduce start-up force.

Contract governed by the General Conditions of Contract (GCC) and the 2022 Preferential Procurement Regulations.

• The successful bidder must fill in and sign a written contract form (MBD7) with Kouga Municipality.
• The bid remains binding for the validity period calculated from the closing date.
• The form of offer and acceptance includes all bidding documents as part of the contract.
• Bidders accept responsibility for mistakes in pricing.
• No collusive practices permitted; fraudulent claims may lead to disqualification, contract cancellation, damages, blacklisting up to 10 years, or criminal prosecution.
• Special conditions of contract documentation must be submitted as set out in the tender contract or upon request.
• The municipality's Supply Chain Management policy and Restriction (Blacklisting) policy apply.

80/20 preference point system applies (price 80, specific goals 20).

• Specific goals: B-BBEE status (up to 10 points) and locality (up to 10 points).
• Locality points: 10 if within Kouga Local Municipality; 6 if within Sarah Baartman District Municipality or Nelson Mandela Bay Municipality; 4 if within Eastern Cape; 1 if outside Eastern Cape.
• Supporting documents must be submitted with the tender; failure to submit means points not claimed.
• Evaluation stages: Phase 1 (special conditions), Phase 2 (price scoring), Phase 3 (specific goals scoring).