Supply and installation of silver reflective window film at the new wrc building

Closing date: 25 August 2026 at 11h00. Compulsory site briefing: 21 August 2026 from 10:00 to 11:00 at the WRC offices, 1609 Michael Thackeray, The Innovation Hub, Persequor, Tshwane, 0020. Attendance is compulsory; failure to attend results in disqualification. Bring hard hat and PPE for site access.

All enquiries (technical and commercial) to the WRC Supply Chain Unit: email [email protected], telephone 012 761 9300. Submission address: [email protected]. Physical address for site visit: WRC offices, 1609 Michael Thackeray, The Innovation Hub, Persequor, Tshwane, 0020.

{

"method": "Email only",

"address": "[email protected]",

"closingDate": "RFQ closing date not restated in document beyond instruction to deliver by stipulated time",

"format": "Bids must be submitted using the official bid documentation attached to the RFQ.",

"disqualification": "Failure to complete the pricing schedule, non-compliance with mandatory returnables, and goods delivered after closing date and time will result in disqualification. Only emailed bids to the specified address accepted; no hand-delivered bids."

}

Product: Silver Reflective Window Film to be supplied and installed on designated glazing panels at the WRC building. The film must: provide solar control and/or heat rejection; provide UV protection; be durable, resistant to bubbling, peeling, and delamination; be suitable for the glass type; match requirements for exterior visual consistency and required light transmission; have warranty included. Installation: verify all glazing dimensions and site conditions before installation; protect adjacent areas; install film neatly, safely, and securely; align and finish correctly; clean affected areas after installation. Deliverables: approved product sample; technical data sheets for each film type; confirmation of warranty; completed installation. Locations are designated glazing at the new WRC building. Product approval required: sample, technical data sheet, and tint/finish confirmation must be submitted and approved before full installation. Section 4.1: exact product names and references should be provided where films are proposed (Where any reference is made in the scope to any specific product, service, or trade name, the reference is for convenience only and doesn't necessarily endorse or recommend a particular product; any alternative product of equivalent or superior quality may be offered). Materials and workmanship warranty and after-sale service requirements apply: bidder must provide at least a 12-month warranty on materials and workmanship, a 24-month guarantee at least. During the warranty period all workmanship (or materials) found defective or not in accordance with the specification must be repaired or replaced at no cost to the WRC within 21 days of written notification. After installation, the contractor must remove any visible defects, residue, and debris and leave the site clean and safe. ([Source: REQUEST FOR QUOTATION DOCUMENT - RFQ NO. 043-08-26-27 - INSTALLATION OF UV PROTECTION TO REDUCE HEAT GAIN through glazing — RFQ])

Prices must be quoted in South African Rand (ZAR) and clearly indicate whether inclusive or exclusive of VAT. The pricing schedule must be fully completed, including rates and total amounts; failure to do so may render the quotation non-responsive. Rates must include supply, delivery, installation, labour, materials, tools, equipment, access equipment, safety requirements, protection of finishes, cleaning, warranties, and all costs necessary to complete the works. The schedule lists locations (GF-Orange boardroom, GF-Reception waiting area glass, GF-RDI 5 offices, FF-IT Office, other costs) with square metres to be confirmed during site briefing. Final payment based on re-measured areas and accepted rates. Payment terms: invoiced according to services rendered, payment within 30 days from invoice date. The project is once-off.

The identified outputs and responsibilities are mandatory for the awarded service provider, and all applicable laws as well as tax obligations must be adhered to. Bids are only considered from service providers registered on the Central Supplier Database (CSD). Bidders must make use of the National Treasury Central Supplier Database (CSD) to confirm that they are not non-compliant with tax. Bidders must submit a valid SARS Tax Clearance Certificate or a SARS Tax Compliance Status PIN. Bidders must be in possession of a valid B-BBEE certificate or a sworn affidavit (for EMEs & QSEs) to claim preference points. Where a bidder is a foreign supplier, the pro-forma B-BBEE certificate issued must be submitted. Potential bidders must be registered on CSD. Failure to comply with these will render the bid non-responsive. A bidder who is in the service of the state, whose tax matters are not in order, or who has been listed on the Register for Tender Defaulters is not eligible to bid. The contractor must also carry insurance including public liability insurance and goods-in-transit insurance. The RFQ also requires a valid CSD number, a valid tax clearance, BBBEE certificate or sworn affidavit, valid public liability insurance (letter from insurer), and proof of goods in transit insurance. A company letter confirming capacity and willingness to carry out and complete the works (specifying the exact scope) and a valid company registration document and/or CIPC document must be provided. Acceptance by WRC of the quotation means a binding contract. WRC reserves rights: To accept or reject any quotation; To cancel the RFQ; To award in full or part. Prices will remain valid for 90 days from the closing date.

Comply with the Occupational Health and Safety Act, site safety rules, and all applicable safety requirements. Submit a safety plan and method statement prior to installation, covering glass handling, working at height where applicable, protection of occupants and finishes, and site risk management. Ensure safe handling, transportation, lifting, storage, and installation of glass and glazing materials. Provide safe access equipment and working-at-height controls where applicable. Attend the compulsory site briefing and inspection; bring hard hat and PPE for site access. Comply with building regulations and glazing safety requirements; provide laminated or tempered safety glass where required.

The successful bidder will enter into a formal contract with the WRC. The National Treasury General Conditions of Contract (GCC) apply. The WRC reserves the right to award, cancel, or partially award the contract, and to terminate the contract if performance is unsatisfactory. Any change in information that may affect delivery must be brought to the WRC's attention immediately. Service providers presenting false information will be disqualified. Insolvent bidders must be rehabilitated and provide proof. A service level agreement will be entered into with the successful respondent. The contract is once-off. The successful bidder must provide a minimum 12-month workmanship warranty and manufacturer warranty documentation, and rectify defects within the warranty period at no additional cost.

Evaluation is in four phases: Phase One – screening of minimum documents (no disqualification, but late bids excluded); Phase Two – mandatory requirements (COIDA, two reference letters, public liability insurance, project execution plan); Phase Three – specification compliance; Phase Four – price and preference points. The 80/20 preference point system applies: 80 points for price, 20 points for specific goals. Specific goals: 10 points for woman/youth/disabled-owned businesses (30% or more ownership), 10 points for B-BBEE status level (Level 1: 10, Level 2: 8, Level 3: 6, Level 4: 4, Level 5: 2, non-compliant: 0). Bidders must submit proof to claim specific goal points; failure to do so means no points claimed.