Provision of iso ims (iso 9001, 14001 & 45001) internal audit services for a period of 3 years

Closing date: 11 September 2026 at 12h00.

Compulsory briefing session: 28 August 2026, 09:00 – 12:00, at TASEZ Central Hub Manitoba, The Willows 340-Jr, Pretoria, 0081. Attendance is compulsory.

Last date for clarification questions: 04 September 2026.

RFP validity period: 120 calendar days from closing date.

SCM enquiries: SCM Office, 012 940 6378, [email protected].

Technical enquiries: SCM Office, [email protected].

Document collection: www.tasez.co.za from 17 August 2026.

Queries relating to document issue: Ms Lucia Buda, [email protected].

Submission address: The Procurement Officer, Tshwane Automotive Special Economic Zone, Building 21, Council for Scientific and Industrial Research (CSIR), Meiring Naudé Road, Brummeria, Pretoria (Gauteng).

Submit one original hardcopy bound in a sealed envelope, plus a flash disk with a scanned copy of the signed original. Mark the envelope: "For attention: Supply Chain Management", include the RFP number, the description "Provision of ISO IMS (ISO 9001, 14001 & 45001) Internal Audit Services for a Period of 3 Years", the closing date and time, company name, and return address. Hand-deliver to the tender box at the main entrance of Tshwane Automotive Special Economic Zone, Building 21, CSIR Campus, Meiring Naudé Road, Brummeria, Pretoria (Gauteng). Electronic submissions are not allowed. Late bids, faxed, emailed, or telegraphed bids will not be considered. Initial every page of the RFP document on the right-hand side at the bottom. All documentation must be in English. Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at TASEZ.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA.
• SBD 6.2 (Declaration for Local Production and Content).
• Pricing Schedule: completed, priced, and signed using the provided template.
• Proof of SAATCA or IRCA registration for all auditors (Lead Auditor for ISO 9001, 14001, and 45001; Quality Auditor for ISO 9001; Health and Safety Auditor for ISO 45001; Environmental Auditor for ISO 14001).
• CIPC registration documents.
• Valid tax clearance certificate or tax PIN.
• Valid CSD report (not older than 3 months).
• Valid Letter of Good Standing from the Department of Labour or RMA.
• Valid UIF compliance certificate.
• Valid B-BBEE certificate (SANAS accredited for QSE, sworn affidavit for EME with turnover under R3 million).
• JV agreement or power of attorney (if applicable).
• Certificate of Authority of Signatory (e.g., company resolution).
• Schedule of proposed sub-contractors.

Disqualification risks: any returnable form left unsigned or omitted; incomplete pricing schedule; failure to meet mandatory requirements; bidder or any director being a person in the service of the state.

The bidder shall take note of the required returnable schedules that must be fully complied with and submitted with their tender submission.

Three-stage evaluation:

Stage 1 – Administrative Requirements: pass/fail check of documents listed in Table 2 (CIPC, tax clearance, CSD report, Letter of Good Standing, UIF compliance, B-BBEE certificate, signed SBD 1, SBD 4, SBD 6.1, and completed pricing schedule). No points.

Stage 2 – Mandatory Returnables: pass/fail check of SBD 4.1 (Declaration of Interest) and proof of SAATCA/IRCA registration for all auditors. Failure to submit any mandatory requirement renders the bid non-responsive.

Stage 3 – Technical / Functionality Evaluation: scored out of 100 points. Minimum threshold of 70 points to proceed. Scoring:

• Company Experience: 30 points (based on 4 reference letters of completed IMS audits covering all 3 standards, evaluated on scope and relevance).
• Key Personnel Qualifications: 30 points (NQF levels for Lead Auditor and Internal Auditors for Quality, Health & Safety, and Environment).
• Key Personnel Experience: 20 points (years of experience in auditing relevant standards, with preference for industrial parks experience).
• Project Execution Plan: 20 points (evaluated on understanding, innovation, and tailoring to the scope).

Stage 4 – Price and Specific Goals: evaluated on the 80/20 principle (80 points for price, 20 points for specific goals as per SBD 6.1). Bidders must have a minimum B-BBEE status level of contributor 3 or higher.

Scope: Provision of ISO IMS (ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018) internal audit services for TASEZ for a period of 3 years. The audits will cover all areas of the business as per the certification sites listed (TASEZ Head Office, Silverton Central Hub, Phase 2 Site). The scope of certification is: 'Promotion, Development, Operation, Maintenance and Management of the Tshwane Special Economic Zone and the Provision of Training Services'. The service provider must:

• Provide an annual audit plan covering all business areas and the ISO 9001 standard and related Acts, industry norms, regulations, procedures, and standards.
• Execute audits as per the plan.
• Issue audit findings.
• Issue audit reports within 14 working days.
• Conduct follow-up audits to ensure findings and risks are actioned and closed.
• For financial years 2027/2028 and 2029, focus on newly revised standards as TASEZ transitions.

The audits may be implemented separately per standard. The service provider must evaluate integration of policies, procedures, and objectives across all three standards; assess OHS risks, environmental impacts, and quality controls, particularly in industrial park settings; verify alignment with legal and regulatory requirements; and identify gaps with actionable recommendations. TASEZ staff complement is approximately 60, expected to increase by about 10% over 3 years.

Bidders must submit a comprehensive Project Execution Plan that addresses the scope of work. The plan must include:

• Provision of an annual audit plan covering all business areas and the ISO 9001 standard and related Acts, industry norms, regulations, procedures, and standards.
• Execution of audits as per the plan.
• Issuance of audit findings.
• Issuance of audit reports within 14 working days.
• Follow-up audits to ensure findings and risks are actioned and closed.

The methodology will be evaluated on understanding, innovation, tailoring to the project, and quality of outputs. A score of 20 points is available for this criterion.

Company Experience: Bidders must submit four (4) reference letters of completed IMS (ISO 9001, 14001, and 45001) external or internal audits completed within the past 10 years. Letters must be on client letterhead, signed by an authorised representative, include client contact details, a detailed description of services, contract period, and value. Points are awarded based on the number of standards audited and the number of completed audits (max 30 points).

Key Personnel Qualifications: Bidders must submit CVs with proof of professional registrations. Required resources:

• Resource 1: Lead Auditor (NQF 7 or higher preferred) for all 3 standards.
• Resource 2: Lead/Internal Auditor for Quality (ISO 9001).
• Resource 3: Lead/Internal Auditor for Health and Safety (ISO 45001).
• Resource 4: Lead/Internal Auditor for Environment (ISO 14001).

Points are awarded based on NQF level (max 30 points).

Key Personnel Experience: Experience in auditing relevant standards, with preference for industrial parks management and infrastructure development experience. Points awarded based on years of experience (max 20 points).

The service provider must audit TASEZ's Integrated Management System for conformance with ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 standards. The audits must evaluate integration of policies, procedures, and objectives across all three standards. The provider must assess quality controls, particularly in industrial park settings, and verify alignment with legal and regulatory requirements. The provider must identify gaps and provide actionable recommendations for corrective actions. Audit reports must be issued within 14 working days. Follow-up audits must be conducted to ensure findings and risks are actioned and closed.

Pricing must be submitted on the provided pricing schedule (Table 6) with line items for:

1. Audit Planning and all Consultations (Year 1, Year 2, Year 3).
2. Audits (1 x Internal Audit per standard per year):

• ISO 9001 + Reporting + Follow Ups.
• ISO 14001 + Reporting + Follow Ups.
• ISO 45001 + Reporting + Follow Ups.

3. Disbursements (back-office support, printing, travelling only if more than 100km, etc.).

Total per year and total for 3 years (sub-total plus 15% VAT) must be stated. All prices must be VAT inclusive, in South African Rand (ZAR), firm and fixed from the RFP closing date and for the duration of the contract. The total RFP price must also be declared on the Price Declaration Form (compulsory). Incomplete pricing will render the bid non-responsive. No bonds or guarantees are specified.

CSD registration: mandatory; submit a CSD report not older than 3 months.

Tax compliance: valid tax clearance certificate or SARS TCS PIN required; tax status will be verified through CSD and SARS. Bidders must be tax compliant throughout the validity period.

B-BBEE: minimum B-BBEE status level of contributor 3 or higher. Submit a valid B-BBEE certificate (SANAS accredited for QSE, sworn affidavit for EME with turnover under R3 million).

CIPC registration: submit CIPC registration documents.

SAATCA/IRCA registration: all auditors must be registered with SAATCA or IRCA, with proof of registration for Lead Auditor (ISO 9001, 14001, 45001), Quality Auditor (ISO 9001), Health and Safety Auditor (ISO 45001), and Environmental Auditor (ISO 14001).

Letter of Good Standing: from Department of Labour or RMA.

UIF compliance certificate: valid.

Local content: SBD 6.2 (Declaration for Local Production and Content) must be completed.

State employees: bidders must not be persons in the service of the state, nor have directors who are. Verification will be done.

Conflict of interest: bidders must not be associated with any other tendering entity or have a conflict of interest.

The service provider must assess occupational health and safety (OHS) risks as part of the IMS audits, particularly in industrial park settings. The provider must verify alignment with local, national, and international legal and regulatory requirements related to health and safety. A Lead / Internal Auditor for Health and Safety (ISO 45001) is required, with qualifications in Safety, Operational Risk Management, or Law with Occupational Health as a major or certificate.

The service provider must assess environmental impacts as part of the IMS audits, particularly in industrial park settings. The provider must verify alignment with environmental legal and regulatory requirements. A Lead / Internal Auditor for Environment (ISO 14001) is required, with qualifications in Environmental Management or Law with Environmental as a major or certificate.

Contract duration: 3 years. Contract conditions will be based on a Service Level Agreement (SLA). The successful bidder will be required to sign a written contract form (SBD 7). The bidder shall, within 3 weeks of receiving a completed copy of the agreement, arrange delivery of any securities, bonds, guarantees, proof of insurance, and other documentation as per the contract data. Failure to do so constitutes repudiation. The agreement comes into effect when the bidder receives one fully completed original copy of the document. The bidder has 5 working days to notify the employer in writing of any reason they cannot accept the contents. TASEZ reserves the right to award the bid in whole or in part, to a purely empowerment company, or on condition that a joint venture with an empowerment company is formed. TASEZ may conduct unscheduled or scheduled site visits to verify information. The bid is subject to the Preferential Procurement Policy Framework Act 2000, the Preferential Procurement Regulations 2017, the General Conditions of Contract (GCC), and any other applicable legislation or special conditions of contract.

Bidders must submit four (4) reference letters of completed IMS (ISO 9001, 14001, and 45001) external or internal audits completed within the past 10 years. Bidders must have a minimum B-BBEE status level of contributor 3 or higher. All auditors must be registered with SAATCA or IRCA. Bidders must not be persons in the service of the state, nor have directors who are. Bidders must not be associated with any other tendering entity or have a conflict of interest.

The bid evaluation process consists of three stages: Responsiveness Assessment (Stage 1 – Administrative Requirements, Stage 2 – Mandatory Returnables), Technical / Functionality Evaluation (Stage 3), and Price and Specific Goals (Stage 4). The Technical / Functionality Evaluation is scored out of 100 points with a minimum threshold of 70 points. The bid will be evaluated on the 80/20 principle for price and specific goals.