Supply, branding and delivery of 200 lanyards, 200 ballpoint pens and 200 a5 notebooks for tikzn (RFQ202627/57)

RFQ issue date: 28 October 2026

Closing date and time: 06 November 2026 at 12:00

Compulsory briefing or site visit: none

Quotation validity: 90 days from the closing date

Enquiries and submission

• Email: [email protected]
• No named contact person or telephone number is provided.

Submission channel

• Email: [email protected] (RFQ number in the subject line)

Delivery

• The complete order must be delivered to the delivery address designated by TIKZN; the address is not stated in the RFQ.

Submission method

• Email only, to [email protected].
• The RFQ number (RFQ202627/57) must appear in the email subject line.
• Closing: 06 November 2026 at 12:00. Late submissions are not accepted.
• Incomplete submissions invalidate the quotation.

Returnable documents (all must be completed, signed and returned)

• Quotation on the bidder's company letterhead.
• SBD 1 Part A and B (Invitation to Bid): bidder, contact and supplier details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses state employment or relationships involving directors, shareholders or the procuring institution.
• SBD 6.1 (Preference Points Claim Form): claims the specific goals points; without it the bidder scores zero for specific goals.
• POPIA consent form: consent to TIKZN processing the signatory's personal information, mandatory for all interactions with TIKZN.
• Copy of the CSD report or MAAA number.
• Any further information required under the mandatory requirements.

Disqualification risks

• Quotation received after the closing time.
• Any returnable form omitted or unsigned.
• Quoting for fewer or more than the stated quantities, or omitting any of the three items.
• Failure to provide CSD registration or SARS PIN, or non-compliant tax status.
• Bids from persons in the service of the state, or from companies whose directors or members are.

Preference point system: 80/20 in terms of the Preferential Procurement Regulations 2022.

Scoring split (100 points)

• Price: 80 points.
• Specific goals: 20 points.

Specific goals

• More than 51% black-owned enterprise: 5 points. Proof: CSD registration report plus B-BBEE certificate or affidavit.
• Enterprise located in the eThekwini Metropolitan Municipality: 15 points. Proof: certified copy of a utility bill for property rates and services, a valid lease agreement, or original proof of residence signed by a ward councillor. (The SBD 6.1 table shows 10 points for this goal; the RFQ body allocates 15.)
• SBD 6.1 must be submitted to claim any specific goals points; otherwise the bidder scores zero for this component.

Evaluation phases

• Phase 1: SCM administrative requirements — CSD registration or SARS PIN, signed SBD 4, signed SBD 1, signed POPIA consent form, SBD 6.1. Failure may end the evaluation.
• Phase 2: Compliance with the RFQ specification — only compliant bids proceed.
• Phase 3: Price and specific goals scoring.

No minimum qualifying score is stated.

Scope

• Supply, brand and deliver TIKZN corporate promotional items for stakeholder engagement, marketing, exhibitions, business events and investment and trade promotion.
• All items must carry the approved TIKZN corporate logo and/or artwork, applied clearly, legibly, durably and consistently.
• Items must be new, unused and free from defects, in the specified colours, materials, sizes and finishes.
• Items must be packaged to prevent damage in transit and delivered as a complete order.
• Product samples or digital branding proofs must be provided for TIKZN approval if requested; bulk production and branding may only start after artwork and branding proof are approved.

Quantities and specifications

• 200 lanyards: smooth satin fabric, 15 mm wide x 950 mm long, double-sided full-colour print, swivel hook, neat professional finish, colour per TIKZN corporate branding.
• 200 Orange Altitude Kendra ballpoint pens: orange barrel, ABS/steel/chrome construction, matte barrel finish, metal clip and chromed fittings, black German ink, clear durable branding.
• 200 A5 spiral-bound notebooks: A5 size, 100 pages each, durable cover, clear legible branding.

Quantity rule

• Bidders must quote for the complete quantity of all three items. Omitting an item or quoting fewer or more than the stated quantities disqualifies the quotation.
• Branding, colour and finish must be consistent within each batch.

Pricing basis

• Quote on the bidder's company letterhead for the full quantity of all three items.
• Prices must be inclusive of all applicable taxes, including VAT.
• The price must cover supply, branding, packaging, transportation and delivery.
• Price is scored out of 80 points under the 80/20 system.
• Omitting an item or quoting fewer or more than the stated quantities invalidates the quotation.

Pricing format

• Quotation on the bidder's company letterhead.
• Prices must include all applicable taxes, including VAT.
• The quoted price must cover supply, branding, packaging, transportation and delivery of all three items.
• Price carries 80 of the 100 evaluation points.

Other financial terms

• No bid security, performance bond or guarantee is required in the RFQ.
• The quotation remains open for acceptance for 90 days from the closing date.
• The bidder bears all costs of preparing and submitting the quotation; TIKZN accepts no liability for those costs.
• No turnover or financial capacity threshold is stated.

Registration and tax

• Proof of registration on the Central Supplier Database (CSD) or a SARS PIN is required.
• Tax matters of the recommended bidder are verified on CSD or SARS e-Filing before award; non-compliance is dealt with under clauses 4.2 and 4.3 of National Treasury Instruction on Tax Compliance Status Verification.
• Where no tax compliance PIN is available but the bidder is registered on CSD, the CSD number must be provided.
• Consortia, joint ventures and subcontractors must each submit a separate tax compliance certificate, PIN or CSD number.

B-bbee

• A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• The black ownership claim requires a CSD registration report plus a B-BBEE certificate or affidavit.

Exclusion

• No bid will be considered from a person in the service of the state, a company with a director in the service of the state, or a close corporation with such a member.

Returnable forms

• SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim) and the POPIA consent form must each be completed and signed by an authorised representative.
• The successful bidder must complete and sign the written contract form SBD 7.
• Proof of authority to sign, such as a company resolution, must be submitted.
• No CIDB grading or local content requirement applies.

Contract formation

• No quotation is accepted until a formal contract, letter of award or order form is prepared and executed.
• The successful bidder must complete and sign the written contract form SBD 7.

Validity

• The quotation must remain open for acceptance for 90 days from the closing date.

Costs

• The bidder carries all costs of preparing and submitting the quotation, whatever the outcome of the bidding, evaluation and selection process.

Evaluation runs in three phases.

Phase 1 — SCM administrative requirements

• CSD registration proof or SARS PIN.
• Signed SBD 4, SBD 1 and POPIA consent form.
• SBD 6.1 preference points claim form.
• Missing items may stop the bid from being considered further.

Phase 2 — Compliance with the RFQ specification

• Quoting fewer items or quantities than requested invalidates the quotation.
• Only compliant bids proceed to price and specific goals scoring under the PPPFA 2022 regulations.

Phase 3 — Price and specific goals (80/20)

• Price: 80 points, quoted inclusive of all applicable taxes including VAT.
• Specific goals: 20 points.
• More than 51% black-owned: 5 points, proved by CSD registration report and B-BBEE certificate or affidavit.
• Enterprise located in the eThekwini Metropolitan Municipality: 15 points, proved by a certified utility bill for property rates and services, a valid lease agreement, or original proof of residence signed by a ward councillor.
• No SBD 6.1 means zero points for specific goals.
• Tax status of the recommended bidder is verified on CSD or SARS e-Filing before award.