Supply and delivery of 120 tracksuits, t-shirts and hats for 2026 provincial disability games – kwazulu-natal tender

Closing: Thursday, 05 November 2026 at 12h00.

Delivery of goods: 20 November 2026.

No compulsory briefing or site visit is stated.

Technical enquiries

• Contact: Lindokuhle Maphuma
• Telephone: 034 329 7200
• Email: [email protected]

SCM / bidding procedure enquiries

• Contact: Sabelo Zulu
• Telephone: 034 329 7200
• Email: [email protected]

Submission address

Tender Box, Reception

Amajuba District Municipality

B9356 Amajuba Road

Section 1, Madadeni

Submission method

• Hand delivery of a sealed envelope to the municipal tender box. Emailed quotations will not be accepted.
• Envelope must be endorsed "Quotation No. Q2026/12: SUPPLY AND DELIVERY OF 120 TRACKSUITS, T-SHIRTS AND HATS FOR 2026 PROVINCIAL DISABILITY GAMES".
• Envelopes that are not sealed or not correctly numbered will not be considered.
• Quotations received after the closing time will not be considered.
• Quotations are opened in public.

Submission address

Tender Box, Reception

Amajuba District Municipality

B9356 Amajuba Road

Section 1, Madadeni

Returnable documents

• Certified ID copies of all company members/directors, or of the sole proprietor.
• Bank details with an original cancelled cheque, bank stamp, or original letter from the financial institution.
• Copy of CSD registration.
• Company registration documents; for joint ventures, the CK documents of each member.
• Printed copy of the SARS tax pin.
• Current municipal account for the company and each director, not in arrears for more than 90 days, or a lease agreement from the relevant leasing authority.
• Business operating from a director's residence: certified affidavit from the local SAPS confirming the premises address.
• Directors not liable for rates and taxes: SAPS-commissioned affidavit; tenants or non-property owners: lease agreement confirming residence.
• Bidders in a rural settlement under a traditional council: proof of residence certified by the traditional council leader and by the ward councillor.
• All Municipal Bid Documents (MBD) completed and signed; incomplete or incorrect declarations render the bid non-responsive.

Forms

• Part A Invitation to Bid: bidder details and signed offer.
• MBD 4 Declaration of Interest: discloses any director, member or shareholder in the service of the state, or connected to staff involved in the bid.
• MBD 6.1 Preference Points Claim: claims the specific-goals points, with supporting proof.
• MBD 8 Declaration of Bidder's Past Supply Chain Management Practices: declares any restriction from public-sector business, tender-default listing, fraud or corruption conviction, municipal arrears or terminated contracts.
• MBD 9 Certificate of Independent Bid Determination: certifies the price was set without collusion with competitors.
• MBD 7 written contract form: completed and signed by the successful bidder on award.

System: 80/20 preference point system under the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations 2022.

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Price scoring

• Formula: Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Pt is the bid price under consideration and Pmin the lowest acceptable price.

Specific goals points (maximum 20)

• Business more than 50% owned by a black person: 5 points. Proof: company registration certificate or CSD report.

• Youth: 3 points. Proof: ID copies or CSD report.

• Female ownership: 5 points. Proof: ID copies or CSD report.

• Disability: 2 points. Proof: medical certificate.

• Business located in Amajuba District Municipality: 5 points. Proof: municipal rates and taxes or municipal charges account, or CSD report.

• Points not claimed with the required proof at submission are forfeited.

• The municipality may require substantiation of any preference claim before or after adjudication.

• The municipality is not obliged to award the lowest or any quotation.

Scope: supply and delivery of 120 tracksuits, 120 t-shirts and 120 hats for the 2026 Provincial Disability Games.

Tracksuits (120, slim fit, top and trouser)

• Colour: navy, recognised brands.
• Material: yarn containing 50% Parley Ocean Plastic.
• Trouser: zips on both pockets and lower legs with elastic borders; ADM logo embroidered in full colour at right thigh pocket size.
• Top: zips on both side pockets, drawcord with elastic cuffs and waist; ADM logo embroidered in full colour at right chest pocket size.
• Back print: AMAJUBA DISTRICT MUNICIPALITY DISABILITY GAMES.
• All writing in white.

T-shirts (120)

• Round neck, white, 180 gsm.
• Front: ADM logo embroidered in full colour, left chest pocket size.
• Back: AMAJUBA DISTRICT MUNICIPALITY DISABILITY GAMES.
• All writing in navy.

Cricket sun hats (120)

• Navy cricket sun hats.
• Front: ADM logo with the wording Amajuba District Municipality.

Size breakdown (tracksuits and t-shirts)

• Extra small 5, small 5, medium 20, large 40, extra large 30, 2XL 15, 3XL 5.

Delivery

• All items to be delivered by 20 November 2026.

Pricing format

• Bill of quantity with unit price and total per line item: tracksuits (pants and top) 120, t-shirts 120, sun hats 120.
• Totals required before VAT, VAT (VAT vendors only) and total.
• Prices are fixed for the contract period; no price variation applies.

Payment

• Invoices must be accompanied by a copy of the delivery note.
• Payment is due within 30 days of invoice submission, in Rand.

Warranty

• Goods must be new and unused; defects arising from design, materials or workmanship are covered for 12 months after delivery and acceptance.

• CSD registration: bidders must be registered on the Central Supplier Database; a CSD number is required where no tax compliance status is available.
• Tax: submit the SARS tax compliance status PIN, or a printed TCS certificate, or the income tax reference number, security PIN and TCC number. Joint ventures, consortia and subcontractors must each submit a separate TCS/PIN/CSD.
• CIPC: company registration documents; joint ventures must attach the CK documents of each member.
• Municipal accounts: the company and its directors must not be in arrears for more than 90 days.
• Persons in the service of the state may not bid; MBD 4 requires disclosure of any such interest.
• MBD 8 requires disclosure of any restriction from public-sector business, tender-default listing, fraud or corruption conviction in the past five years, municipal arrears over three months, or a contract terminated for non-performance in the past five years.
• MBD 9 certifies independent bid determination; a false certificate disqualifies the bid.
• Foreign suppliers must complete the pre-award questionnaire in Part B:3.
• B-BBEE: no B-BBEE level requirement is stated; preference is claimed through the specific goals on MBD 6.1.
• Failure to provide the required particulars may render the bid invalid.

Contract framework

• The General Conditions of Contract, the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations apply, together with any special conditions of contract.
• The successful bidder must complete and sign the MBD 7 written contract form.
• Performance security must be furnished within 30 days of notification of award, in the amount stated in the special conditions of contract.
• Prices are fixed and may not vary from the quoted prices.
• Payment is due within 30 days of invoice submission, in Rand.
• Goods carry a 12-month warranty from delivery and acceptance.
• Contract amendments must be in writing and signed by both parties; assignment requires the municipality's prior written consent.
• Subcontracts must be notified to the municipality in writing and do not relieve the supplier of liability.

Evaluation is on the 80/20 preference point system: 80 points for price and 20 points for specific goals, out of 100.

Price

• Scored with the formula Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Pt is the price under consideration and Pmin the lowest acceptable price.

Specific goals (20 points)

• More than 50% black ownership: 5 points, proved by company registration certificate or CSD report.

• Youth: 3 points, proved by ID copies or CSD report.

• Female: 5 points, proved by ID copies or CSD report.

• Disability: 2 points, proved by medical certificate.

• Enterprise located in Amajuba District Municipality: 5 points, proved by municipal rates and taxes or municipal charges account, or CSD report.

• Claims must be made on MBD 6.1 with the supporting proof submitted with the quotation; without proof the points are not awarded.

• The municipality may call for substantiation of any claim before or after adjudication.

• The lowest or any quotation need not be accepted.