The request for qoutation for the supply, deliver, install, test and commission of 300kva UPS unit and UPS batteries at airports company south africa for cape town international airport

• The project involves the supply, delivery, installation, testing, and commissioning of a 300kVA UPS unit and UPS batteries at Cape Town International Airport.

• The starting date is upon signing of the contract by ACSA.
• The completion date is 6 months after the starting date.
• The access date is upon safety file approval.
• The tenderer must submit a first (preliminary) programme within 21 days from the tender opening date.
• The defects date is 6 months after completion of the whole of the works.
• The defects correction period is 2 weeks.

• Employer: Airports Company South Africa SOC Limited.
• Address: Administrator Office, Southern Office Block, Private Bag X9002, Cape Town International, Western Cape, South Africa, 7525.
• Telephone: 021 937 1200.
• Project Manager/Supervisor contact: Telephone 021 935 3852.
• Physical address for the site: Cape Town International Airport.

• The tenderer must submit a completed Form of Offer and Acceptance as part of the tender.
• The tenderer must include a Schedule of Deviations if any deviations or amendments exist.
• The tenderer must submit a preliminary programme within 21 days from the tender opening date.
• The tenderer must provide required securities, bonds, guarantees, and proof of insurance within two weeks of receiving a completed copy of the agreement.
• Failure to fulfil submission obligations may constitute repudiation of the agreement.

The contractor must be a registered company with a valid tax clearance certificate. The contractor must also have the necessary experience and expertise to undertake the work.

• Scope: Supply, deliver, install, test, and commission a 300kVA UPS unit and UPS batteries at Cape Town International Airport.
• The Works Information is contained in Part C3 'Scope of Works'.
• The Site Information is in Part C4.
• Key risks include working airside with high noise levels, driving on airside, electrical live line works up to 400V, and working with lead-acid batteries.
• The Contractor must provide CVs for key personnel as part of the tender schedule.
• The Contractor must submit a programme identified in Part C3.

• The Contractor must provide CVs for key personnel, detailing name, job, responsibility, qualifications, and experience.
• Key people's CVs must be appended to the tender schedule.
• The Contractor must have experience in similar works, including risks like working airside and with electrical systems.

• Pricing is based on a Bill of Quantities as per NEC3 ECC Option B.
• The Bill of Quantities is a pricing document only; work instructions are in the Works Information.
• Items are measured net with no allowance for waste unless stated.
• Prices and rates are fully inclusive of all work, risks, overheads, and profit.
• Quantities in the Bill are not final; certified quantities at each assessment date determine payment.
• Short descriptions in the Bill are for identification only; full scope is in the Works Information.

• The contract is a re-measurement contract based on a Bill of Quantities (Option B).
• Prices are lump sums and amounts obtained by multiplying rates by quantities.
• A performance bond of 10% of the contract value is required.
• Retention of 5% of the contract value applies.
• Payment terms: Payment is made within 30 days from the date of invoice.
• The assessment interval for payment is every 4 weeks.
• Delay damages are 0.05% per day, up to a maximum of 10% of the contract value.

• The Contractor must annually present a compliant B-BBEE Certificate. Failure is a material breach.
• The Contractor must comply with the Occupational Health and Safety Act and Construction Regulations.
• The Contractor must have insurance cover including aviation liability insurance of at least R300,000.
• The Contractor must provide proof of insurance before work starts and annually.
• The Contractor must be in good standing with the Compensation Fund or a licensed insurer.
• The Contractor must comply with all applicable laws, including anti-bribery and corruption regulations.

• The Contractor must sign an Occupational Health and Safety Agreement under Section 37(2) of the OHS Act before work commences.
• A baseline risk assessment must be performed by a competent person before starting work.
• The Contractor must appoint competent persons and enforce strict OHS discipline.
• All incidents/accidents must be reported to the Department of Labour and the Client.
• No alcohol or intoxicating substances are allowed on site.
• Personal protective equipment must be provided and worn.
• Safe work procedures and permits must be implemented.
• The Contractor must ensure all employees are covered under the Compensation for Occupational Injuries and Diseases Act.

• Contract duration: 6 months from the starting date.
• The contract uses NEC3 ECC with Main Option B (Priced contract with Bill of Quantities).
• Secondary options include X2 (Changes in the law), X7 (Delay damages), X13 (Performance bond), X16 (Retention), X18 (Limitation of liability), and additional Z clauses.
• Dispute resolution: Option W1 with arbitration in Johannesburg under The Association of Arbitrators rules.
• Additional conditions cover ethics, confidentiality, intellectual property, joint liability, and step-in rights.
• Termination clauses include provisions for breach and business rescue proceedings.