Supply and renewal of vmware vcf prescription licences for SENTECH head office (1 year)

Department: Supply Chain Management

Returnable forms:

• SBD 4 (Bidder's Disclosure): discloses whether the bidder or any director, trustee, shareholder, member, partner, or controlling-interest holder is employed by the state, has a relationship with anyone employed by Sentech, or has an interest in a related enterprise. A false or incomplete disclosure disqualifies the bid.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must certify that the bid was prepared independently, with no collusion, no disclosure of bid terms to competitors, and no involvement in drafting the specifications. Suspicious bids may be reported to the Competition Commission or the NPA and may lead to restriction from public-sector business for up to ten years.

Supply of VMware VCF Prescription licence renewal services to Sentech head office for a period of one (1) year. RFQ issue date: 15 October 2026. Validity period: 90 days. Briefing session: not applicable.

Closing date: 21 October 2026 at 12h00

Validity period: 90 days

Briefing session: not applicable

Quotations contact:

• Name: Nomaswazi Mhlanga
• Role: Administrator
• Email: [email protected]
• Telephone: 083 644 5066

Submission address: email to [email protected]

Submission method: email to [email protected]

Quotations must be on company letterhead, fully completed, and signed in black ink.

Quotations must be received on or before the closing date and time.

Bidders must be registered on the Sentech Supplier Database.

Returnable documents: completed Form of Offer and Acceptance with the offered total price (in words and figures) and pricing schedule; Schedule of Deviations (if any).

Confidentiality: the bidder must treat the RFQ terms and Sentech's confidential information as confidential and not disclose them except as authorised in writing.

Evaluation stages:

• Stage 1: Administrative Responsiveness Evaluation against the criteria in section 1 of the RFQ Data.
• Stage 2: Mandatory Evaluation Criteria — bidders must provide an OEM certificate, OEM partnership, or accredited letter for VMware. Non-compliance disqualifies the bid.
• Stage 3: Price and Preference — lowest price scores highest; preference points under the 80/20 system.

Preference points (total 20):

• Race: 8 points for at least 51% black ownership; 3 points for 25.1–50%; 1 point for 5–25%; 0 below 5%.
• Gender (women): 10 points for at least 51% women ownership; 6 points for 25.1–50%; 2 points for 5–25%; 0 below 5%.
• Disability: 2 points on submission of a doctor's note confirming disability.

Price points formula (80/20): Ps = 80 [1 − (Pt − Pmin) / Pmin], where Pt is the bid price and Pmin is the lowest acceptable bid.

Functional evaluation: total points 100; minimum qualifying functional score not stated in the RFQ.

Sentech may appoint one or more suppliers, in whole or in part, or cancel the bid at its sole discretion.

Supply of VMware VCF Prescription licence renewal services to Sentech head office for a period of one (1) year.

The service provider must be an OEM partner or hold an accredited letter for VMware.

Prices must be quoted in ZAR. Foreign currency prices must have a fixed exchange rate for the contract term, with the bidder bearing all currency fluctuation risk. No price adjustment without written approval from Sentech; applications must be supported by documentary evidence. Sentech may negotiate market-related prices and discounts, and may cancel the bid if market-related prices are not agreed.

All prices must be quoted in South African Rands (ZAR).

If prices are in a foreign currency, the exchange rate quoted remains fixed for the contract term; the bidder bears all currency fluctuation risk.

No price adjustment will be made without written approval from Sentech; applications must be supported by documentary evidence.

Sentech may negotiate market-related prices and discounts, and may cancel the bid if market-related prices are not agreed.

Bidders must be registered on the Sentech Supplier Database.

Bidders must be tax compliant.

Mandatory: OEM certificate, OEM partnership, or accredited letter for VMware.

B-BBEE: a valid B-BBEE certificate is required to claim preference points under the 80/20 system.

Preference points under the 80/20 system, in line with section 2(1)(d) of the Preferential Procurement Policy Act. Points are awarded as follows: Race — 8 points for at least 51% black ownership; 3 points for 25.1–50%; 1 point for 5–25%; 0 below 5%. Gender (women) — 10 points for at least 51% women ownership; 6 points for 25.1–50%; 2 points for 5–25%; 0 below 5%. Disability — 2 points on submission of a doctor's note confirming disability. Total points: 20.

Within two days of receiving a completed copy of the agreement, the service provider must contact the employer's agent to arrange delivery of any securities, bonds, guarantees, proof of insurance, and other documentation required by the contract. Failure to do so constitutes repudiation of the agreement.

The agreement comes into effect when the service provider receives one fully completed original copy of the document, including the Schedule of Deviations (if any).

Administrative responsiveness: bidders must meet all administrative criteria, be tax compliant, and be registered on the Sentech Supplier Database. Quotations must be on company letterhead, received by the closing date and time, fully completed and signed in black ink, and submitted via email or the specified method.

Mandatory: bidders must provide an OEM certificate, OEM partnership, or accredited letter for VMware. Non-compliance disqualifies the bid.

Evaluation stages: Stage 1 – Administrative Responsiveness; Stage 2 – Mandatory Evaluation (OEM certificate/partnership/accredited letter); Stage 3 – Price and Preference. Lowest price scores highest; only bidders with a valid B-BBEE certificate can claim preference points. Functional evaluation total points: 100; minimum qualifying functional score not stated. Sentech may appoint one or more suppliers, in whole or in part, or cancel the bid at its sole discretion.

Returnable documents:

• Sentech Supplier Consent Form: signed by an authorised representative, consenting to Sentech processing the supplier's personal information for evaluation, verification, background checks, and FICA Know Your Customer obligations. Withdrawing consent may prevent the RFP from being processed.

Bidders must complete and sign the Sentech Supplier Consent Form. Withdrawal of consent may result in disqualification from the RFP process.