Supply and delivery of uniforms for statistics south africa north west provincial office

Request for Quotation (RQ-001042) from Statistics South Africa for the supply and delivery of uniform items (boots, overalls, scrubs, jerseys) to the North West Provincial Office. Quotations evaluated on an 80/20 price and Specific Goals system. Submission by email only. Closing 4 September 2026 at 16:00.

Quotation closing date: 4 September 2026.

Quotation closing time: 16:00.

No compulsory briefing or site visit is mentioned.

SCM contact: Ndivhudzannyi Moyo.

Telephone: 018 384 2877.

Email: [email protected].

Department: Statistics South Africa (North West Provincial Office).

Submission method: email only to [email protected].

Closing: 4 September 2026 at 16:00. Late quotations will not be accepted.

Required returnable documents (all must be included):

• Quotation on company letterhead showing VAT registration number (if VAT registered), quotation reference number, validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN.
• Completed and signed SBD 4 (Declaration of Interest).
• Certified copy of ID document.
• Original or certified copy of company registration (CIPC).
• Proof of CSD registration.
• Valid tax clearance certificate (e-filing copy) or SARS tax compliance status PIN.
• Supporting documents for Specific Goals points claimed (certified ID and company registration/CSD report for Race, Women, Youth; HPCSA-registered medical practitioner certificate for Disability).

Quotations must be detailed, specify services and costs, and prices must be firm for the duration of the order. Market-related prices will be negotiated with the preferred provider. Stats SA may request additional information within a given timeframe; failure to respond may render the quote non-responsive. Stats SA reserves the right not to award, or to award only certain items.

80/20 preference point system: 80 points for price, 20 points for Specific Goals.

Specific Goals allocation:

• Race (Black ownership): 10 points.
• Women ownership: 5 points.
• Disability: 2 points.
• Youth (below 35 years): 3 points.

Points claimed must be substantiated with the required proof documents. No minimum functionality or qualifying score is stated. Award is not necessarily to the lowest quote; Stats SA reserves the right not to award.

Supply and delivery of uniform items to Stats SA North West Provincial Office per the following schedule:

1. Boots — Quantity: 6 pairs (each).
2. Overall 2-piece (men's) — Quantity: 4 sets.
3. Scrubs suit (women's) — Quantity: 8 sets.
4. Jersey (women's wear) — Quantity: 4 each.
5. Jersey (men's wear) — Quantity: 2 each.

Quotation must be according to the attached specification and sizes provided (specification document not included in extracted text).

Prices must be firm (valid) for the duration of the order; prices dependent on exchange rate must factor in escalations.

No upfront payment; payment within 30 days of receipt of a valid invoice after delivery of goods/services.

No bid bond, performance guarantee, or insurance requirement is stated.

Mandatory:

• Registration on the Central Supplier Database (CSD).
• Valid tax compliance status (SARS tax clearance certificate or tax PIN).
• Completed and signed SBD 4 (Declaration of Interest).
• Certified copy of ID document.
• Original or certified copy of company registration (CIPC).

Specific Goals supporting documents (if points claimed):

• Race (Black), Women, Youth: certified ID copy and company registration/CSD report showing percentage ownership equity.
• Disability: medical certificate from HPCSA-registered practitioner confirming disability.

No CIDB grading, professional body registration, or local content threshold is mentioned.

Closing date and time: 4 September 2026 at 16:00 (as per tender record). No other dates (briefing, site visit, clarification deadline) are stated in the document.

Returnable forms — all must be completed, signed and submitted with the quotation:

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department. Disclosure is mandatory; a false declaration disqualifies the bid.
• Proof of CSD registration and a valid tax compliance status PIN.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Quotations received after the closing time, regardless of reason.

Must complete SBD 4 – Declaration of Interest, including disclosure of any director/trustee/shareholder/member/partner employed by the state or connected to the procuring institution.

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder.

Mandatory compliance items:

• CSD registration (Central Supplier Database).
• Valid SARS tax compliance status (tax PIN).
• SBD 4 – Declaration of Interest completed and signed.
• B-BBEE certificate or sworn affidavit for preference points (implied by standard RFQ practice; not explicitly stated in this document).
• No CIDB grading required (supply of uniforms).