RFI: refurbishment, repurposing and commercial utilisation of the milnerton tank farm — SANPC/2026/022

Issue date: 13 November 2026

Non-compulsory briefing: 25 November 2026 at 11:00, via MS Teams. Attendance is strongly encouraged but not compulsory. Interested parties must email their company name to [email protected] to receive the Teams link.

Clarification queries close: 3 days before the closing date.

Closing: 28 January 2027 at 11:00

Bid validity period: 120 days

Enquiries (bidding procedure and technical)

• Contact: Casey Tarboton
• Telephone: 021 524 2700
• Email: [email protected]
• Queries must be submitted in writing, quoting the RFI reference number in the subject line. SANPC publishes its responses on the SANPC website and the National Treasury eTender portal; bidders must check both before finalising a submission, as SANPC accepts no liability for information not received.
• After the closing date, communication about the RFI is only with the Procurement Unit contact named above.

Submission address (tender box)

SANPC Facility (PetroSA head office)

3rd Floor Reception

151 Frans Conradie Drive

Parow

Cape Town

7500

Online submission

www.etenders.gov.za

Briefing session

MS Teams — link issued on request to [email protected]

Submission channels

• Online: upload to the National Treasury eTender Portal at www.etenders.gov.za. Register and upload a few days before the closing date, not on the closing day.
• Physical: deposit in the SANPC tender box at the SANPC Facility (PetroSA head office), 3rd Floor Reception, 151 Frans Conradie Drive, Parow, Cape Town, 7500. The box is accessible to the public on weekdays between 08:00 and 16:00 only, on the third floor at SFF Reception.
• Courier consignments must be in the tender box by the closing date and time.
• Email and faxed submissions will not be accepted.
• An envelope may contain documents for this RFI only.

Copies and format

• Submit one original and one copy unless the bid is submitted electronically.
• Required content: a signed company letter, the completed RFI response template, an indicative development proposal and indexed supporting documents, with annexures cross-referenced to the relevant response item.
• All responses in English; supporting documents in other languages need English translations.
• State assumptions, conditions and any information that is unavailable.

Returnable documents

• Mandatory: written evidence of compliance with the scope of work and the bid elimination criteria in Annexure A. Omitting a mandatory returnable document disqualifies the bid.
• Used for scoring: the technical/functional evidence listed in Annexure A. Omitting these does not disqualify the bid but scores zero for that criterion.
• Essential: Part 2 (Background, Overview and Scope of Requirements), Part 5 (Proposal Form), Part 6 (Signing Power — Board of Directors resolution), Part 7 (RFP Declaration Form), Part 8 (Breach of Law Form), Annexure B (SBD 4, Declaration of Interest), Annexure C (declaration of past supply chain management practices), Annexure D (certificate of independent bid determination) and Annexure E (SBD 1, Invitation to Bid). If an essential document is missing, SANPC may grant one further deadline; failure after that may lead to disqualification.

Disqualification risks

• Submissions received late or delivered to the wrong address.
• Incomplete submissions.
• Failure to satisfy any bid elimination criterion in Annexure A.
• Canvassing an SANPC officer or employee, directly or indirectly.
• Collusion with another bidder, which also bars the bidder from future SANPC business.
• Changes to a submission after the closing date will not be considered.

Evaluation runs in three stages

• Stage 1, responsiveness: Step 1 administrative check — bid received on time, all returnable documents completed, returned and valid. Step 2 substantive check — compliance with the scope of work and the technical bid elimination criteria in Annexure A, with written evidence submitted. Both steps must be passed to proceed.
• Stage 2, functionality/technical evaluation: scored out of 100 against the criteria below.
• Stage 3: establishment of a pre-qualified panel invited to a second-stage project-specific RFP.

Minimum qualifying threshold

• 70% of 100 is required at Stage 2 to proceed.

Technical criteria and weights

• Relevant industry experience — contactable references for petroleum storage, terminals, logistics or comparable hazardous industrial projects: 20 points.
• Technical and delivery capability — project-specific methodology covering the full project life cycle, with an indicative development programme showing milestones, timelines and critical dependencies: 15 points.
• Governance and ethical conduct — governance structure, delegated authority, ethics and anti-corruption policies, conflict declarations, investigations or sanctions and remedial actions: 5 points.
• Collaboration, local participation and skills transfer — stakeholder collaboration and a local supplier or partner participation and skills-transfer plan with roles, milestones and measures; applies equally to local and international respondents: 10 points.
• Financial capability — latest audited financial statements for the past three years demonstrating the ability to invest as proposed: 10 points.
• Indicative funding credibility (proof of funding) — refurbishment costs and funding plan linked to the proposed tank numbers, products and phases, including supporting infrastructure, own and external funding amounts, supporting evidence, gaps, conditions and approval timelines: 30 points.
• Alignment with Milnerton objectives and market opportunity — concept proposal identifying products, tanks or capacity for phased refurbishment or repurposing, market demand and prospective users: 10 points.

Scoring detail

• Each criterion is scored 0 to 5. Financial capability is scored 0 (no audited statements) or 5 (three years of audited statements).
• Experience: one point per relevant project, up to five.
• Funding credibility: 0 no funding information; 1 stated intention with no amounts or sources; 2 indicative costs and sources not linked to tank numbers and phases; 3 funding plan linked to tank numbers, costs and phases with evidence of own funds or funder engagement; 4 evidence covering part of the total refurbishment cost, with remaining gaps, conditions and approvals identified by phase; 5 evidence covering the full indicative cost of all proposed tanks and supporting infrastructure. Funding is assessed against the indicative cost of the bidder's proposed refurbishment scope, not the number of tanks alone.
• No price is evaluated and no preference point split applies at this RFI stage; SANPC has not prescribed proceeds, split, concession term or operating model.

Scope

• SANPC seeks capable local and international organisations, individually or as consortia, to support the future refurbishment, repurposing and commercial utilisation of the Milnerton Tank Farm.
• Proposals must address demand, technical suitability, funding, logistics access, and regulatory and environmental requirements.
• The detailed scope of work and the bid elimination criteria are set out in Annexure A.

What is required at this stage

• A signed company letter, the completed RFI response template, an indicative development proposal and indexed supporting documents.
• Assumptions, conditions and information that is unavailable must be stated.
• Binding finance, final designs and a priced development bid are not required at this RFI stage.

Purpose and limits

• The RFI informs SANPC's business case and establishes a pre-qualified panel of capable, technically acceptable service providers for future Milnerton project-specific work, on an as-and-when-required basis, for 5 years.
• Panel inclusion is not a contract award, preferred bidder appointment, strategic partnership, financial commitment or allocation of tanks.
• SANPC has not prescribed proceeds, split, concession term or operating model.
• Later project-specific bids will be invited from the panel through SANPC procurement processes, each with its own scope, commercial terms and internal approvals.

Other obligations

• Confidential material must be clearly marked and is handled subject to applicable disclosure requirements.
• Bidders must provide accurate information, disclose conflicts of interest and allow SANPC to verify information and references, seek clarification and conduct due diligence.
• Bidders bear their own participation costs.

Bidders must submit a project-specific methodology showing how the project will be developed across its full life cycle, supported by an indicative development programme setting out key milestones, timelines and critical dependencies.

Scored out of 5 on a 15-point criterion:

• 0: no methodology or programme.
• 1: general intentions only, with no life-cycle approach or programme.
• 2: partial methodology covering some life-cycle stages, with limited milestones, timelines or dependencies.
• 3: practical methodology covering the full life cycle, with an indicative programme of milestones, timelines and critical dependencies.
• 4: detailed, coherent methodology and programme showing activity sequencing, responsibilities, realistic timelines and how critical dependencies will be managed.
• 5: comprehensive, credible methodology and integrated programme supported by relevant project experience, defined deliverables and progress-monitoring arrangements.

Pre-qualification: bidders must pass the administrative responsiveness check (on-time receipt and complete, valid returnable documents) and the substantive responsiveness check against the scope of work and the bid elimination criteria in Annexure A, submitting written evidence of compliance. Failure to meet any bid elimination criterion in Annexure A disqualifies the bid immediately, and both steps must be passed to reach the technical evaluation.

Relevant industry experience (20 points): bidders must list development projects with contactable references in petroleum storage, terminals, logistics or comparable hazardous industrial projects, scored one point per project up to five. Technical and delivery capability, including the methodology criterion, carries a further 15 points.

Governance and ethical conduct (5 points): bidders must show a governance structure and delegated authority, ethics and anti-corruption policies, conflict declarations, and disclosure of material investigations or sanctions with remedial actions. Scoring runs from 0 (no governance or ethics evidence) through 3 (structure, ethics controls, policies, procedures and relevant declarations provided) to 5 (evidence of oversight, monitoring and corrective action supporting effective implementation).

Collaboration, local participation and skills transfer (10 points): bidders must provide a project-specific stakeholder and collaboration approach and a local supplier or partner participation and skills-transfer plan with indicative roles, milestones and measures, applying equally to local and international respondents. Scoring runs from 0 (no approach) through 3 (a practical plan addressing collaboration, local participation and skills transfer) to 5 (an implementable plan supported by prior outcomes or partner evidence and monitoring arrangements).

No pricing schedule, rate card or priced bid is required at this RFI stage, and binding finance is not required. Submissions are opened as soon as possible after the closing date and time; SANPC will not disclose confidential details such as pricing or delivery information to other companies, although the names and locations of bidders may be released on request.

Pricing

• No priced bid and no binding finance are required at this RFI stage.

Information to be provided

• Latest audited financial statements for the past three years, demonstrating the ability to invest as proposed.
• Indicative refurbishment costs and a funding plan linked to the proposed tank numbers, products and phases, including supporting infrastructure.
• Own-funding and external funding amounts, with supporting evidence, funding gaps, conditions and approval timelines.

Evaluation weight

• Funding credibility (proof of funding) carries 30 of the 100 technical points.
• Financial capability carries 10 points.

Other financial matters

• SANPC may request audited financial statements or other documentation for due diligence.
• SANPC will not reimburse any preparatory costs or other work done in connection with a proposal.

Registration and tax

• Self-registration on National Treasury's Central Supplier Database is required before submitting a bid.
• SBD 1 records the supplier compliance status / tax compliance status PIN number.

B-bbee

• A B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs, must be submitted to qualify for B-BBEE preference points.

Foreign bidders

• SBD 1 requires disclosure of whether the bidder is a foreign-based supplier and whether it is an accredited representative in South Africa; foreign suppliers complete a questionnaire on RSA residency, branch, permanent establishment, income source and tax liability.

Returnable forms — complete, sign and submit with the bid

• SBD 1 (Invitation to Bid, Annexure E): bidder, contact and compliance details and the signed offer.
• SBD 4 (Declaration of Interest, Annexure B): discloses whether any director, trustee, shareholder, member or partner is employed by an organ of state or has a relationship with anyone at the procuring institution; a false disclosure disqualifies the bid.
• Annexure C (declaration of the bidder's past supply chain management practices): discloses listing on National Treasury's restricted supplier database or Register for Tender Defaulters, and any past fraud, corruption or contract termination.
• Annexure D (certificate of independent bid determination): certifies the bid was prepared independently, without consultation or agreement with competitors, and without disclosing its terms to them.
• Part 6 (Signing Power): board resolution or equivalent authorising the named signatory to sign and bind the bidder.
• Part 7 (RFP Declaration Form): confirms the bidder received all information it needed and declares any family, business or social relationship with SANPC Group employees or board members.
• Part 8 (Breach of Law Form): declares any finding by a court, tribunal or administrative body of a serious breach of law, including Competition Act breaches, in the preceding five years.

Disqualification and exclusion

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Failure to meet all bid elimination criteria in Annexure A results in immediate disqualification.
• Canvassing SANPC officers or employees, or collusion with other bidders, leads to disqualification; collusion also bars future business with SANPC.
• SANPC may exclude any bidder found guilty of a serious breach of law in the preceding five years.

Personal information

• Bidders processing personal information under this RFI must process it only for RFI purposes, protect its integrity and confidentiality, comply with POPI and indemnify SANPC against claims, damages, costs or administrative fines caused by non-compliance.

Proposals for the refurbishment, repurposing and commercial utilisation of the Milnerton Tank Farm must address the regulatory and environmental requirements applicable to the project, alongside market demand, technical suitability, funding and logistics access.

No contract arises from this RFI or from inclusion on the panel, and SANPC is not committed to any course of action by issuing the RFI or receiving proposals.

SANPC reserves the right to:

• change the scope of work and require bidders to re-tender on the changes;
• reject any proposal that does not conform to the instructions and scope of work;
• disqualify proposals received after the closing date and time;
• verify any information submitted, including by requesting supporting evidence, with the bidder's consent granted by submitting;
• request audited financial statements or other documentation for due diligence; and
• cancel the process.

SANPC may also exclude any bidder found guilty of a serious breach of law in the preceding five years, including breaches of the Competition Act, which must be declared in the Breach of Law Form. Data protection: bidders may process personal information only for purposes connected with this RFI, must follow SANPC's directions, comply with POPI, and secure the integrity and confidentiality of that information against loss, damage, unauthorised destruction, unlawful access or unlawful processing. A bidder that fails to comply is liable to SANPC and must indemnify SANPC against all claims, damages, costs or administrative fines, except to the extent SANPC caused the failure. SANPC processes bidder personal information in line with its published Privacy Policy and may appoint external service providers to help evaluate responses. Bidders will not be reimbursed for preparatory costs.

Stage 1 tests responsiveness in two steps: an administrative check (on-time receipt, all returnable documents completed and returned by the closing date and time, validity of those documents) and a substantive check against the scope of work and the technical bid elimination criteria in Annexure A, with written evidence. Failure to meet every bid elimination criterion in Annexure A means immediate disqualification, and a proposal cannot move to Stage 2 without passing both steps. Stage 2 scores functionality/technical merit out of 100 with a minimum threshold of 70%: relevant industry experience 20 points; technical and delivery capability with methodology and indicative development programme 15; governance and ethical conduct 5; collaboration, local participation and skills transfer 10; financial capability based on three years of audited financial statements 10; indicative funding credibility 30; and alignment with Milnerton objectives and market opportunity 10. Stage 3 establishes the pre-qualified panel invited to the second-stage project-specific RFP.