Supply and delivery of appliances, furniture and facility equipment to four mnquma accommodation establishments

Mnquma Local Municipality hereby invites bids from all prospective accredited and qualifying service provider for

BID NO. Description Evaluation Closing Date &

Criteria Time

SCM/MLM/37/26-27 SUPPLY AND DELIVERY OF APPLIANCES, 80/20 Date: 09/09/2026

Furniture and facility equipment for four

(04) ACCOMMODATION ESTABLISHMENTS (LISO Time: 12:00

Lethu guest house, rio lodge, ashante b&b

And sir ngubs b&b)

Technical Enquiries: Ms S Madalane (Manager: Tourism, Heritage and Hospitality) at 047 050 1471 / 083 297 2169

email: [email protected]

SCM Enquiries: Mrs Y Mqingwana (Manager: SCM) at (047) 050 1156 / 072 698 6085 email:

[email protected]

Evaluation Criteria: The evaluation will be conducted in two (02) stages namely:

Stage 1: Administrative compliance

Bidders that do not meet the Administrative compliance (Compliance with mandatory and other bid requirements)

will not be eligible for further evaluation and will be deemed as non-responsive.

Stage 2: Evaluation in terms of the 80/20 preference point systems prescribed in Preferential Procurement Regulations

2022

Price=80 points,

Specific goals =20 points

The specific goals allocated points in Specific Goal Points Proof Required to score points

terms of this tender Allocated 20 points

Fully completed and signed MBD 6.1, and a

The promotion of South African owned 10

Full Central Supplier Database Report

enterprises

(CSD) not older than one month.

Municipal Rates or Municipal Confirmation

The promotion of enterprises located in 10

letter or Lease Agreement to where the

Mnquma Local Municipality area

business is domiciled.

NB: No points will be claimed by the bidder if it fails to submit proof required to score points for specific goals

Required documents: conditions of acceptance:

Potential bidders are urged to submit the following attachments ● The Municipality is under no obligation to

when submitting their proposals, failure to do so will lead to accept any proposal/tender and reserves the

disqualification. right to accept the whole or any part of the

proposal/tender. No proposal/tenders will be

• Full CSD Report (Not older than one Month) considered from persons in the service of the

state.

• Only the original tender document will be accepted.
• Fully Completed Tender Forms i.e. Form of Offer, all ● The bidder or any of its directors/shareholders

returnable MBDs (MBD1-9) –Part of the tender is not listed on the Register of Tender

document. Return all returnable documents to the Defaulters in terms of the Prevention and

employer after completing them in their entirely by Combating of Corrupt Activities Act of 2004 as

writing legibly in non – erasable ink. a person prohibited from doing business with

the public sector;

● The bidder has not abused the Employer’s

Supply Chain Management System; or failed to

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Mnquma local municipality

• In the case of partnerships/consortiums/ joint venture perform on any previous contract and has been

agreement, signed agreement must be submitted with given a written notice to this effect.

the tender document, and

● No late, incomplete, unsigned faxed, couriered,

• All parties/partners to the partnership/ consortium/joint and emailed tenders will be accepted

venture agreement must be registered on the Central

● The tender offer submitted shall remain valid, Supplier Database

irrevocable and open for written acceptance by

the Mnquma Local Municipality for a period of

NB: If Bidder submits Fraudulent Information, the Bidder 90 days from the closing date.

will be Blacklisted for five years.

● The award of the tender may be subjected to

OBTAINING OF TENDER DOCUMENTS: price negotiation with the preferred tenderers.

Tender documents for this project are downloadable at the

● The municipality reserves the right to extend themunicipal website: www.mnquma.gov.za and on eTender portal:

tender period by notice in the press and on thehttps://etenders.treasury.gov.za/

municipality’s official website

TENDER SUBMISSION AND OPENING www.mnquma.gov.za

Tenders/Proposals must be submitted by hand at Bid Box, No.

61 Blyth Street, Rev. Tiyo Soga Building, Butterworth. 4960

NB: Preferred bidders will be required to furnish theBids may only be submitted on the bid document provided by

municipality with:the municipality.

▪ CK/ Company registration, Certified ID CopiesTenders should be sealed, endorsed on the envelope with:

not older than six (06) months

Bid number: SCM/MLM/37/26-27

▪ Tax Compliance Status PINPROJECT NAME: SUPPLY AND DELIVERY OF APPLIANCES,

FURNITURE AND FACILITY EQUIPMENT FOR FOUR (04) ▪ Certificate issued by the municipality or any

ACCOMMODATION ESTABLISHMENTS (LISO LETHU GUEST other municipality to which he may be indebted

HOUSE, RIO LODGE, ASHANTE B&B AND SIR NGUBS B&B) to the effect that he and, in the event of the

bidder being a company, also any of itsBack of the envelope with:

directors, is not indebted to the municipality or

Company Name, address, Contact person and Contact any other municipality or municipal entity for

details. rates, taxes and/or municipal service charges

which are in arrear for a period more than three

months and that no dispute exists between

such bidder and municipality or municipal

entity concerned in respect of any such arrear

amounts. Bidders who reside within the

Mnquma Local Municipality (MLM) jurisdiction

will be verified with MLM Revenue Section.

....................................

S. Mahlasela

Municipal manager

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Mnquma local municipality

Mbd1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of municipality/ municipal

Entity)

Bid number: SCM/MLM/37/26-27 closing date: 09/09/2026 closing time: 12:00

Supply and delivery of appliances, furniture and facility equipment for

Four (04) accommodation establishments (liso lethu guest house, rio lodge,

Description ashante b&b and sir ngubs b&b)

The successful bidder will be required to fill in and sign a written contract form

(Mbd7).

Bid response documents may be deposited in the

Bid box situated at (street address

Mnquma local municipality

NO. 61 blyth street

Rev. Tiyo soga building

Butterworth

4960

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Csd

TAX COMPLIANCE STATUS TCS PIN: OR No:

Are you a

Foreign

Are you the

Based

Accredited

Supplier for

Representative in

THE GOODS Yes No

South africa for the

Yes No /SERVICES

Goods /services

/Works [if yes, answer part

/Works offered?

[If yes enclose proof] offered? B:3 ]

Total number of items total bid

Offered price r

Signature of bidder .................................... Date

Capacity under which

This bid is signed

Technical information may be

Bidding procedure enquiries may be directed to: directed to:

Tourism, Heritage and

DEPARTMENT SCM DEPARTMENT Hospitality

Closing date: 09 September 2026

Closing time: 12H00

No compulsory briefing or site visit is mentioned in the document.

SCM enquiries: Mrs Y Mqingwana, Manager: Supply Chain Management. Tel: (047) 050 1156 / 072 698 6085. Email: [email protected]

Technical enquiries: Ms S Madalane, Manager: Tourism, Heritage and Hospitality. Tel: 047 050 1471 / 083 297 2169. Email: [email protected]

Submission address: Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960.

Submission method: Hand-delivered only to the tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960. No late, couriered, faxed, or emailed bids accepted.

Closing: 09 September 2026 at 12H00. The bid box is open 24 hours a day, 5 days a week.

Envelope: Sealed, endorsed with bid number SCM/MLM/37/26-27 and project name on the front; company name, address, contact person and contact details on the back.

Document: Use the original tender document provided by the municipality; do not re-type, disassemble, omit pages, or insert extra pages. Initial every page.

Returnable forms (all must be completed, signed in non-erasable ink, and submitted):

• MBD 1 – Invitation to Bid (cover page with bidder details and signature)
• MBD 2 – Tax Clearance Requirements
• MBD 3.1 & MBD 3.3 – Pricing Schedule and Specification (firm prices only)
• MBD 4 – Declaration of Interest
• MBD 6.1 – Preference Points Claim (specific goals)
• MBD 7.2 – Contract Form (Rendering of Services)
• MBD 8 – Declaration of Past Supply Chain Management Practices
• MBD 9 – Certificate of Independent Bid Determination

Supporting schedules:

• Schedule 1 – Resolution of Directors/Members
• Schedule 2 – Certificate of Authority for Partnerships/Consortiums/Joint Ventures
• Schedule 3 – List of Other Documents Attached

Mandatory attachments at submission:

• Full CSD report not older than one month
• Tax Compliance Status PIN or printed TCS certificate
• Certified ID copies of directors/shareholders (not older than six months)
• Company/CK registration documents
• If joint venture/consortium: signed JV agreement with all parties registered on CSD

Disqualification risks: late submission; incomplete or unsigned forms; missing mandatory attachments; fraudulent information (five-year blacklist); bidder or director in service of the state; bidder listed on Register of Tender Defaulters.

Two-stage evaluation:

Stage 1 – Administrative compliance: Bidders must meet all mandatory bid requirements (CSD registration, tax compliance, completed and signed returnable MBD forms, mandatory attachments). Non-compliant bids are non-responsive and excluded.

Stage 2 – 80/20 preference point system (bid value ≤ R50 million):

• Price: 80 points (calculated on comparative price basis using the standard 80/20 formula).
• Specific goals: 20 points total, split as:

• Promotion of South African-owned enterprises – 10 points. Proof: fully completed and signed MBD 6.1 plus a full CSD report not older than one month.
• Promotion of enterprises located in Mnquma Local Municipality area – 10 points. Proof: municipal rates account, municipal confirmation letter, or lease agreement showing business domicile in Mnquma.

Failure to submit required proof for a specific goal means zero points for that goal.

Tie-break: highest specific-goal points wins; if still tied, drawing of lots.

Bid validity: 90 days from closing date.

Supply and delivery of appliances, furniture and facility equipment to four accommodation establishments: Liso Lethu Guest House, Rio Lodge, Ashante B&B, and Sir Ngubs B&B. Detailed specification (Annexure A) lists 32 line items with quantities and technical descriptions. Key items include:

1. 32 cm Smart TV – 1 unit (HD Ready, Wi-Fi, ≥2 HDMI, 1-2 USB, VESA 200×200)
2. 30 L Microwave, Black – 5 units (900 W, digital LED touch, multi-stage cooking, auto-cook menus)
3. 137 cm Base Dark Grey Vertical Quilted (Double) – 3 units (hardtop, 4-6 legs)
4. 107 cm Headboard Dark Grey Vertical (Three-Quarter) – 4 units (upholstered vertical panel, wall-mounted or free-standing)
5. 107 cm Mattress Protector (Three-Quarter) – 4 units (fitted-sheet style, 25-40 cm skirt)
6. 137 cm Mattress Protector (Double) – 3 units (fitted-sheet style, up to 40 cm depth)
7. 107 cm Orthopaedic Premium Firm Mattress (Three-Quarter) – 4 units (Bonnell coil or pocket spring, firm, up to 100 kg/person)
8. 137 cm Orthopaedic Supreme Firm Mattress (Double) – 3 units (Bonnell coil/high-density foam, firm to extra-firm, 90-110 kg/person, hypoallergenic fabric)
9. 27 kg Top Loader Washing Machine – 1 unit (700×1151×748 mm, 700 rpm, tempered glass door, Swirl drum)
10. Outdoor Patio Umbrella with Crank & Tilt – 2 units (3 m beige canopy, UV protection)
11. 180×90 cm Metal Patio Dining Table – 2 units (seats 6-8)
12. Queen Size Electric Blanket – 2 units (fleece, machine washable)
13. Home Mirror – 4 units (Polygon Natural, 30×4.3×26.2 cm)
14. 2-pack Black Patio Lounger Metal Folding Chair – 2 packs
15. Petrol Lawnmower – 1 unit (160 cc, 46 cm cutting width, 5-350 mm height adjustment)
16. Portable Power Station 3000 W – 1 unit (LiFePO4 2560-3072 Wh, multiple 230 V AC, 12 V DC, USB-A, USB-C PD 100 W)
17. Geyser 200 L 400 kPa Dual DSG – 1 unit (Class B, porcelain-enameled)
18. Brass Coupler 22 mm×3/4" FI COMP PP – 2 units
19. Vacuum Breaker 22 mm CXC – 2 units
20. Valve Press Controller 600 kPa 22 mm – 1 unit
21. Door Full Internal Solid Wood Inserts 900 mm – 1 unit (brown)
22. Towel Rail 60 cm – 1 unit (stainless steel, 5-10 kg capacity)
23. Toilet Paper 2-ply 4-pack – 2 packs
24. Toilet Roll Holder – 4 units (stainless steel 304 or chrome-plated)
25. Single Door Bar Fridge 81 L – 1 unit (84.5×44×44 cm, 10 L freezer)
26. 20 L White Solo Microwave – 5 units (700 W, 6 power levels, manual control)
27. Queen Bed Set 152 cm – 2 units (grey/silver tech fabric, pillow top, continuous coil, anti-mite/bacterial)
28. MW 233 3-Drawer Pedestal Natural Oak – 13 units (480×480×600 mm)
29. Natural Oak Compact Study Desk – 8 units (800×750 mm, metal frame, built-in lower shelf)
30. KBF 631/2 GR Water Combi Fridge (silver) – 1 unit (semi-auto defrost, 3 L water tank, antibacterial seal)
31. Double Bed 137×188 cm – 1 unit (non-turn Bonnell spring, 140 kg limit, grey)
32. Metal Folding Stool – 1 unit (storm blue polyester, 40×40×39 cm)

Strict delivery dates apply; penalties for late delivery per General Conditions clause 22.1. All delivery costs included in bid price. Firm prices only (VAT inclusive).

A Annexure A – Detailed Specification 44

B Annexure B – Past Experience 49

C Annexure C – Joint Venture Disclosure Form 50

D Annexure D – Company Composition 51

E Annexure E – Bid Check List 52

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determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall

include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications,

abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as

the bidder.

Mbd 3.1

1. Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject to

Rates of exchange variations) will not be considered

Mbd 3.3

3.1 Pricing schedule and specification

(Section 2)

1.2 Tender offer

I, (duly

authorized to represent the tenderer for the purpose of this tender), hereby tender to supply all or any of the goods

and/or render all or any of the services described in the attached document to the Mnquma Local Municipality on

the terms and conditions stipulated in this tender document and in accordance with the specification stipulated in

the tender document at the prices reflected in the Contract Form/Price Schedule.

BIDDERS TOTAL OFFER (Inclusive of vat and all other charges)

allocated points in (20 points) (20 points) (20 points)

terms of this tender (To be completed by the (To be completed by the (To be completed by the

Municipality Municipality) tenderer)

The promotion of 10 Fully completed and

South African owned signed MBD 6.1, and a

enterprises Full Central Supplier

Database Report (CSD)

not older than one month.

The promotion of 10 Municipal Rates or

enterprises located in Municipal Confirmation

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal Yes No

charges to the municipality, or to any other municipality, that is in arrears for more than

three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality or any other organ of state Yes No

terminated during the past five years on account of failure to perform on or comply with

the contract?

4.7.1 If so, furnish particulars:

Pricing: Firm prices only (VAT inclusive). Non-firm prices (including exchange-rate variations) are not accepted. All prices must include all expenses, disbursements, costs (transport, overheads, accommodation), general risks, liabilities, obligations, overhead charges and profit. Separate pricing schedule required if different delivery points affect pricing. Bid offer must remain valid for 90 days from closing date.

Payment terms: Not explicitly stated in the extracted text; standard municipal payment terms (typically 30 days from invoice) are implied but not confirmed.

Bonds/guarantees/insurance: No specific performance bond, guarantee, or insurance requirement is stated in the document.

Financial capacity thresholds: No minimum turnover or financial capacity requirement is stated.

Mandatory compliance documents:

• Central Supplier Database (CSD) registration with Master Registration Number; full CSD report not older than one month at submission.
• Tax Compliance Status (TCS) PIN issued by SARS, or printed TCS certificate. Each JV/consortium party must submit its own TCS PIN/certificate/CSD number.
• No bids accepted from persons in the service of the state (as defined in Municipal SCM Regulations).
• Company/CK registration documents and certified ID copies of directors/shareholders (not older than six months).
• Municipal debt clearance: certificate from the municipality (or any other municipality) confirming no arrears >3 months for rates, taxes, or service charges; no dispute exists. Mnquma residents verified with MLM Revenue Section.
• Not listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).
• No abuse of employer's SCM system or previous contract failure with written notice.

Returnable forms (compressed):

• MBD 1 – Invitation to Bid (bidder details, signature)
• MBD 2 – Tax Clearance Requirements
• MBD 3.1 & MBD 3.3 – Pricing Schedule and Specification
• MBD 4 – Declaration of Interest (state employment, relationships, conflicts)
• MBD 6.1 – Preference Points Claim (specific goals with proof)
• MBD 7.2 – Contract Form (Rendering of Services)
• MBD 8 – Declaration of Past SCM Practices
• MBD 9 – Certificate of Independent Bid Determination (no collusion)
• Schedule 1 – Resolution of Directors/Members (authority to sign)
• Schedule 2 – Certificate of Authority for Partnerships/Consortiums/Joint Ventures
• Schedule 3 – List of Other Documents Attached

Specific-goal proof (for 20 preference points):

• South African ownership: completed MBD 6.1 + CSD report ≤1 month.
• Mnquma locality: municipal rates/confirmation letter/lease agreement showing business domicile in Mnquma.

Joint ventures/consortiums: signed agreement submitted with bid; all parties registered on CSD.

with multi-stage cooking, and include multiple auto-cook

menus (e.g., popcorn, pizza, and auto-reheat.

• Capacity & Performance
• Capacity: 30 Litres
• Power Output: 900 Watts
• Power Levels: 5 to 11 adjustable levels

Turntable Size: 288 mm to 315 mm glass

3. 137cm Base Dark Grey Vertical Quilted 3

137cm Base Dark Grey Vertical Quilted is a standard Double

size foundation, typically measuring 137cm × 188cm, with a

premium dark grey vertical-stitched fabric. It features a

sturdy "hardtop" design and usually includes 4 to 6 legs for

optimal weight distribution and stability.

• Size & Dimensions: Double (137 cm Width × 188 cm

Length). (Extra length is 200 cm).

• Fabric: Premium dark grey upholstery with vertical

fluted/quilted detailing for a modern aesthetic.

• Foundation Type: Hardtop (solid, non-flexing foundation

that prevents mattress sagging and extends mattress life).

• Support: Equipped with four to six heavy-duty legs/castors,

depending on the specific manufacturer.

Height: Typically, between 30 cm and 42 cm (including legs)

4. 107cm Headboard Dark Grey Vertical 4

A 107cm Dark Grey Vertical Headboard is specifically

designed for a Three-Quarter (3⁄4) bed. It features an elegant

upholstered vertical panel design and a modern, minimalist

silhouette.

• Bed Size Fit: Three-Quarter (3⁄4)
• Width: 107 cm
• Height: Typically ranges from 90 cm to 107 cm (measured

from the top of the bed base to the top of the headboard)

• Depth / Thickness: Ranges from 8 cm to 20 cm, depending

on the model and padding

• Colour: Dark Grey
• Finish/Material: Available in finishes like soft velvet,

polyester, or linen

• Design Detail: Channel-tufted vertical panel lines running

top-to-bottom for added texture and depth

Mounting Type: Generally, wall-mounted (screws and hooks

supplied) or free-standing (bolted to the base)

5. 107cm Mattress Protector 4

A 107 cm mattress protector is designed to fit a standard

South African Three-Quarter (3/4) bed. Specifications

generally align with fitted-sheet styles to safeguard against

stains, dust mites, and daily wear.

• Width: 107 cm
• Length: 188 cm (Standard Length) or 203 cm (Extra

Length)

• Depth / Skirt: 25 cm to 40 cm, depending on the model (to

accommodate pillow-top or extra-deep mattresses)

Bed Size Classification: 3⁄4.

6. 137cm Mattress Protector 3

A 137cm mattress protector is designed to fit a standard

double bed, providing essential hygiene and liquid

protection.

• Bed Size: Double
• Width: 137 cm
• Standard Length: 188 cm
• Depth/Skirt Height: Accommodates mattresses up to 40 cm

deep

Style: Fitted sheet style with fully elasticized 4-way stretch

7. 107cm Orthopaedic Premium Firm Mattress 4

The 107 cm Orthopaedic Premium Firm Mattress (industry

standard three-quarter/3/4 size) is designed for optimal

spinal alignment and back support. It generally

accommodates standard dimensions and specifications for

sleepers needing a firmer feel.

• Dimensions: 137 cm (width) × 188 cm (length). Thickness

ranges between 52 cm and 59 cm depending on the

comfort layers.

• Support Core: Heavy-duty spring system (such as Bonnell

Coils) or a high-density reconstructed foam block for

maximum posture support.

• Firmness Level: Firm to Extra-Firm (Ideal for back/stomach

sleepers and joint pain relief).

• Weight Capacity: Typically supports between 90 kg and

110 kg per person/side.

• Comfort Layers: High-density eco foam and often gel-

infused memory foam for pressure relief and temperature

control.

• Fabric: Hypoallergenic, breathable, and antibacterial knitted

fabric (Purotex or Bamboo-treated).

Design: Multi-turn/flippable (to extend the mattress lifespan)

or No-Turn technology.

9. 27kg Top loader Washing Machine 01

700x1151x748mm. Heavy Duty with 27.0 capacity. Colour:

Black Caviar or White; Spin speed 700rpm, Wide tempered

glass door, Swirl drum, STS Dual Storm

10. Outdoor Patio Umbrella with Crank & Tilt. 02

3m Beige Canopy, UV Protection

11. 180x90cm Versatile Metal Patio Dining Table 02

Length: 180 cm (Allows 3 chairs comfortably on each long

side).Width: 90 cm (Provides enough space for central

serving dishes, table runners, and place settings).Height:

Standard dining height is usually around 74 cm to 76 cm.

Seating Capacity: 6 people naturally along the sides, or up

to 8 people if you place a chair at each header/footer end.

12. Queen Size Electric Blanket 02

friendly pad.

28. MW 233 3- Drawer Pedestal Natural Oak 13

480 mm(L) x 480 mm (w) x 600 mm(H)

29. Natural Oak compact study desk 8

MW 611 800mm (W)x 750mm (H) Built-in lower shelf for

extra storage, sturdy white

30. KBF 631 /2 GR Water Combi fridge (silver) 1

Defrost technology: Semi-auto defrost

Interior of the fridge :2 shelves,3 bottle holders,1 crisper

drawer.

Energy efficiency rating: Direct cooling technology

Balcony fits 4x2.5l Bottles

Ant bacterial seal 3l water tank

31. Double Bed 1

137cm(w) x 188cm (L), non-turn mattress with Bonnel spring

technology, support up to 140kg weight limit, Quilted surface

for comfort and support, durable & low- maintenance design

grey colour.

32. Metal folding stool 1

Colour: storm blue 100% polyester L40x W 40x H39 cm

8.9 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goal declared in paragraph 6 , indicated in paragraph 7, qualifies the

company/ firm for the preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph

1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 7, the

contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or only the shareholders and

directors who acted on a fraudulent basis, from obtaining business from any organ of state for

a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has

been applied; and

(e) forward the matter for criminal prosecution.

deemed to be extended until finalisation of the appeal; unless the tenderer has requested in writing that its tender be

withdrawn. The provisions in respect of withdrawal as set out in 10.9 above will apply to such withdrawal.

10.13 Tax clearance

that decision by giving written notice of the appeal and reasons to the Accounting Officer within 21 days of the date of the

notification of the decision.

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Description Invitation to Tender MBD 1 3

1.2 Advert and Specification 4

1.3 Supplier Details 6

2 Tax Clearance Requirements MBD 2 8

3 & 3.1 Price Schedule MBD 3 and Specification MBD 3.3 9

3.2 Tender Offer 11

4 Declaration – Conflict of Interest MBD 4 12

6 Preferential Points Schedule MBD 6.1 14

7.2 Contract Form – Rendering of Services MBD 7.2 21

8 Declaration of Tenderer’s Past Supply Chain Management Practices MBD 8 22

9 Certificate Of Independent Bid Determination MBD 9 24

10 Conditions of Tender 25

11 General Conditions Of Contract 28

details. rates, taxes and/or municipal service charges

which are in arrear for a period more than three

months and that no dispute exists between

such bidder and municipality or municipal

entity concerned in respect of any such arrear

amounts. Bidders who reside within the

Mnquma Local Municipality (MLM) jurisdiction

will be verified with MLM Revenue Section.

....................................

NO. **(all applicable taxes included)

• Required by: .......................................

• At: ........................................

.......................................

• Brand and Model ........................................

• Country of Origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

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• Support System: Usually, a high-count Bonnell coil inner

spring or a heavy-duty pocket spring core for targeted

lumbar support.

• Weight Capacity: Typically supports up to 80 kg to 100 kg

per person (higher-tier variants may accommodate up to

110 kg - 150 kg per person).

• Design: Often a "No Turn" or "Turnable" mattress

depending on the brand (refer to specific retailer

guarantees).

Edge Support: Reinforced edge-to-edge stability to prevent

sagging.

8. 137cm Orthopaedic Supreme Firm Mattress 3

A standard 137cm (Double) Orthopaedic Supreme Firm

additional expenses incurred by the invitation of new tenders and the subsequent acceptance of any

other tender;

(b) the Mnquma Local Municipality shall also have the right to recover such additional expenses by set-

off against moneys which may be due or become due to the tenderer under this or any other tender or

contract or against any guarantee or deposit that may have been furnished by the tenderer or on its

behalf for the due fulfilment of this or any other tender or contract. Pending the ascertainment of the

amount of such additional expenses, the Mnquma Local Municipality shall be entitled to retain such

moneys, guarantee or deposit as security for any loss the Mnquma Local Municipality may suffer due

to such withdrawal.

3.5 The tenderer agrees that this tender and its acceptance shall be subject to the terms and conditions

contained in the Mnquma Local Municipality’s Supply Chain Management Policy (‘SCM Policy’) and

Combating of Abuse of the Supply Chain Management System Policy (‘Abuse Policy’).

Signature(s)

Print name(s):

On behalf of the tenderer (duly authorized)

(a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies;

(b) “bid” means a written offer in the form determined by an organ of state in response to an invitation to

provide goods or services through price quotations, competitive tendering process or any other method

envisaged in legislation and “bid” has a corresponding meaning

(c) “comparative price” means the price after the factors of a non-firm price and all unconditional discounts

that can be utilized have been taken into consideration;

(d) “consortium or joint venture” means an association of persons for the purpose of combining their

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;

(e) “contract” means the agreement that results from the acceptance of a bid by an organ of state;

(f) “EME” means an Exempted Micro Enterprise as defines by Codes of Good Practice issued in terms of

section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 (Act No. );

(g) “Firm price” means the price that is only subject to adjustments in accordance with the actual increase or

decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty,

levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an

influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract;

(h) “non-firm prices” means all prices other than “firm” prices;

(i) “person” includes a juristic person;

(j) “QSE” means a Qualifying Small Enterprise as defines by Codes of Good Practice issued in terms of

section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 ( Act No. );

(k) “rand value” means the total estimated value of a contract in Rand, calculated at the time of the tender

invitation;

(l) “Reconstruction and Development Programme” the Reconstruction and Development Programme as

published in Government Gazette No. 16085 dated 23 November 1994;

(m) “specific goals” means specific goals as contemplated in section 2(1)(d) of the Act which may include

contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the

basis of race, gender and disability including the implementation of programmes of the Reconstruction and

Development Programme as published in Government Gazette No. 16085 dated 23 November 1994;

(n) “total revenue” bears the same meaning assigned to this expression in the Codes of Good Practice;

(o) “trust” means the arrangement through which the property of one person is made over or bequeathed to

a trustee to administer such property for the benefit of another person; and

(p) “trustee” means any person, including the founder of a trust, to whom property is bequeathed in order for

such property to be administered for the benefit of another person.

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(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for specific goals in terms of the Preferential Procurement Regulations 2022
• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover

all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own

risk.

disposed or to be disposed of, may directly or indirectly:

a. influence or interfere with the work of any Mnquma Local Municipality officials involved in the tender process in

order to inter alia:

• influence the process and/or outcome of a tender;

. -incite breach of confidentiality and/or the offering of bribes;

-cause over- or under-invoicing;

-influence the choice of procurement method or technical standards;

-influence any Mnquma Local Municipality official in any way which may secure an unfair advantage during or at any

stage of the procurement process.

documents is also submitted. The Mnquma Local Municipality shall not be bound to consider alternative tenders.

13. Objections, Complaints, Queries and Disputes / Appeals in terms of Section 62 of the

13.1 Persons aggrieved by decisions or actions taken by the MnqumaLocal Municipality in the implementation

of the supply chain management system or any matter arising from a contract awarded in terms of the supply chain

management system may, within 14 days of the decision or action, lodge a written objection or complaint or query or dispute

against the decision or action.

Section 62 Appeals

13.2 In terms of Section 62 of the Systems Act (Municipal Systems Act, Act ), a person whose rights are

affected by a decision taken by a political structure, political office bearer, Board of directors or staff member of a Mnquma

BID NO. Description Evaluation Closing Date &

SCM/MLM/37/26-27 SUPPLY AND DELIVERY OF APPLIANCES, 80/20 Date: 09/09/2026

Evaluation Criteria: The evaluation will be conducted in two (02) stages namely

Stage 1: Administrative compliance

will not be eligible for further evaluation and will be deemed as non-responsive.

Stage 2: Evaluation in terms of the 80/20 preference point systems prescribed in Preferential Procurement Regulations

Price=80 points,

Specific goals =20 points

The specific goals allocated points in Specific Goal Points Proof Required to score points

terms of this tender Allocated 20 points

NB: No points will be claimed by the bidder if it fails to submit proof required to score points for specific goals

preference points for specific goals.

And directives applicable in respect of specific goals, as prescribed in the

1.1 The following preference point systems are applicable to all bids

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included);

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

therefore the 80/20 preference point system shall be applicable.

1.3 Preference points for this bid shall be awarded for

(b) Specific goals

1.4 The maximum points for this bid are allocated as follows

Specific goals of contribution 20

Total points for Price and Specific Goals must not 100

1.5 Failure of a bidder to submit proof of specific goals claimed will be interpreted to mean that preference

points for specific goals are not claimed.

subsequently, to substantiate any claim in regard to preferences, in any manner required by the