Appointment of two contractors for as-and-when plumbing maintenance in south gauteng region (24 months) – re-advert

Closing date: 26 November 2026 at 10:00.

No briefing or site visit dates stated.

Safety file submission deadline: within 5 days from date of acceptance.

No contact details provided in the document.

Submission method: not stated in the document.

Closing time: 10:00 on 26 November 2026 (from tender record).

Returnable forms:

• CIDB grade 3SO or higher proof (mandatory, automatic disqualification if not submitted).
• Safety file per Annexure 1 (must be submitted within 5 days of acceptance, not at bid submission).
• Signed job card, guarantee/warranty certificates, material invoices, maintenance plans/manuals, and C.O.C for completed works.

Disqualification risks:

• Failure to submit CIDB grade 3SO or higher proof.
• Failure to submit a fully compliant safety file within 5 days of acceptance (contract termination).
• No work without approved safety file and valid signed site access certificate.
• No site access without attending safety induction training.

Evaluation criteria not fully detailed in the document.

Mandatory requirement: CIDB grade 3SO or higher.

Negotiations may be conducted with the 2nd, 3rd and 4th highest scoring bidders when necessary.

Preference point system (80/20 or 90/10) not stated.

Minimum qualifying score not stated.

Scope: Planned and corrective plumbing maintenance to building components/infrastructure at railway station platforms, buildings, offices, rental properties and workshops in South Gauteng region.

Contract duration: 24 months (2 years) from appointment, terminable for underperformance or substandard work.

Two contractors to be appointed.

Work to be carried out on an as-and-when required basis.

Normal working hours: 07h00 to 17h00, Monday to Friday, excluding meal break.

Response times:

• Emergencies: within 3 hours.
• Urgent: within 5 hours.
• Non-urgent: within 24 hours.

Contractor must have capacity to work on more than one site at a time.

Contractor must provide a 24/7 contact number.

All work must comply with SABS 0400, SANS10400, OHS Act, and applicable municipal by-laws.

Contractor responsible for supplying all materials (SABS approved) and must use reputable suppliers; market-related prices only.

Material removed must be returned to PRASA-RAIL unless otherwise stated.

Contractor must complete visitors' book on every site visit.

Written reports/service sheets required for all work, highlighting type of work, problems, inspection results, and faults.

Quotations for corrective work must be submitted for approval before proceeding.

Photos of before/during/after work must be submitted with claims.

Contractor must have qualified artisans leading maintenance teams; proof of qualifications on request.

Contractor must attend safety induction training before site access.

Monthly performance meetings with PRASA-RAIL to discuss breakdowns, turnaround times, progress, reports, invoices, and payments.

Contractor must have qualified artisans leading maintenance teams; proof of qualifications for team leaders must be provided on request.

Contractor must have capacity to work on more than one site at any given time.

Personnel performing or overseeing work must be qualified artisans in the specific trade.

Unqualified artisans performing bricklayer/carpenter/painter/plaster/tiler activities incur a penalty of up to R1,000 per incident/site.

All work must comply with SABS 0400, SANS10400, OHS Act, and municipal by-laws.

Materials must be SABS approved and from reputable suppliers.

Poor workmanship will not be signed off; payments may be withheld until quality is satisfactory.

Contractor must provide own quality controls to ensure compliance with specifications and legislation.

PRASA-RAIL may conduct independent safety and quality audits.

Photos of before/during/after work must be submitted with claims.

Pricing is a schedule of rates with two parts:

1. Material Price Schedule: list of over 190 items (pipes, fittings, taps, geysers, etc.) with rates for Year 1 and Year 2, excluding VAT.
2. Labour, Transport and Mark-Up Schedule:

• Provisional sum for safety file: R6,000.00 per year.
• Percentage mark-up for materials not listed.
• Artisan and general worker rates per hour for normal hours (07h00-17h00), after hours/Saturdays (17h00-07h00), and Sundays/public holidays.
• Percentage mark-up for hire/use of specialised equipment (e.g., locksmith, safe lock repairs).
• Call-out rate (when no fault found).
• Travel cost per km.

Final summary: Sub-total (excl. VAT) + 15% VAT = Total (incl. VAT).

Pricing format: Schedule of rates (material price schedule and labour/transport/mark-up schedule).

Material prices: To be tendered for Year 1 and Year 2, excluding VAT.

Labour rates: To be tendered per hour for qualified artisan and assistant, and general worker, for normal hours, after hours/Saturdays, and Sundays/public holidays.

Percentage mark-up for materials not listed: to be tendered.

Percentage mark-up for hire/use of specialised equipment (e.g., locksmith, safe lock repairs): to be tendered.

Call-out rate (when no fault found): to be tendered.

Travel cost per km: to be tendered.

Provisional sum for safety file: R6,000.00 per year (included in schedule of rates).

Final summary: Sub-total (excl. VAT) + 15% VAT = Total (incl. VAT).

No bid security, bonds, guarantees, or retention mentioned.

Payment terms not stated.

CIDB grading: 3SO or higher (mandatory, automatic disqualification if not submitted).

Safety file: Must be fully compliant per Annexure 1 checklist, submitted within 5 days of acceptance.

Safety file contents include:

• Scope of works and project duration.
• Notification to DOL (if applicable per 2014 Construction Regulations).
• DOL construction permit registration if project value exceeds R45 million.
• Valid Letter of Good Standing.
• Employee list with certified ID copies (or passports/work permits for foreign nationals), home addresses, contact numbers, next of kin details.
• Approved organisational structure.
• Approved S/HE policy.
• Proof of medical fitness of employees.
• Scaffolding plan (when applicable).
• Declaration of sub-contractors (when applicable).
• Proof of third-party liability cover.
• Conclusion/statement of compliance.
• Tool inspection checklists and register.

No B-BBEE requirements stated.

No CSD registration or tax compliance mentioned.

Safety file must be submitted prior to any work commencing; provisional amount of R6,000.00 included in schedule of rates.

Safety file must be fully compliant per Annexure 1 checklist and submitted within 5 days of acceptance; failure results in contract termination.

No work without approved safety file and valid signed site access certificate.

Contractor must attend safety induction training before site access.

Safety file contents include: scope of works, DOL notification (if applicable), DOL permit if project >R45 million, valid Letter of Good Standing, employee list with certified IDs and contact details, approved organisational structure, S/HE policy, proof of medical fitness, scaffolding plan (if applicable), declaration of sub-contractors, third-party liability cover, conclusion/statement of compliance, and tool inspection checklists/register.

All work must comply with OHS Act of 1993.

Penalties for non-compliance: R2,000 per incident for response time failures; R1,000 per incident for unqualified artisans; R200 per employee per day for missing PPE.

Contract duration: 24 months from appointment, terminable for underperformance or substandard work.

A service level agreement must be signed with PRASA-RAIL FACILITIES.

Monthly performance meetings will be held at PRASA-RAIL offices to discuss breakdowns, turnaround times, progress, reports, invoices, and payments.

Response times: emergencies within 3 hours, urgent within 5 hours, non-urgent within 24 hours.

Upon completion of work, the contractor must submit a signed job card, guarantee/warranty certificates, material invoices, maintenance plans/manuals, and C.O.C and other statutory documents.

PRASA-RAIL may conduct independent safety and quality audits.

Penalties: R2,000 per incident/site for failure to meet response times; R1,000 per incident/site for unqualified artisans doing bricklayer/carpenter/painter/plaster/tiler work; R200 per employee per day for lack of proper PPE.

Contract may be terminated for repeated violations.

Negotiations may be conducted with the 2nd, 3rd and 4th highest scoring bidders when necessary.

The service provider must provide a contact number available 7 days a week, 24 hours a day.

Evaluation criteria not detailed in the document. Mandatory requirement: CIDB grade 3SO or higher. Negotiations may be held with the 2nd, 3rd and 4th highest scoring bidders when necessary.