Supply and delivery of track (perway) tools and equipment – government tender in western cape

Supply and delivery of new Roads and Perway tools and equipment to the Port of Cape Town on a once-off basis, procured as minor works under a rate-based supply contract.

Closing: 12 November 2026 at 14:00.

Invoicing cut-off: invoices must be submitted on or before the 20th of each month.

Payment: within 30 days of acceptance.

Submission method: not stated in the specification.

Returnable documents:

• Master Health & Safety Management Plan and Baseline Risk Assessment, submitted with the tender.
• Quality file per supply order, including tools and equipment certificates, guarantee and warranty cards, and paint certificates.
• Supply order package schedule with procurement and delivery timeframes.
• Delivery notes and invoices at delivery.
• Document control register listing all documents submitted for review or acceptance.

Disqualification risks:

• Failure to submit the Health & Safety Management Plan and Baseline Risk Assessment with the tender.
• Failure to attend the compulsory induction course before site access.
• Invoices submitted after the 20th of the month.

Scope: supply and delivery of new Roads and Perway tools and equipment to the Port of Cape Town on a once-off basis, under a rate-based supply contract.

Supply packages:

• Package S1: tools and equipment for Roads & Perway, priced in the Schedule of Rates.
• Package S2: tools and equipment for Roads & Perway, priced in the Schedule of Rates.

Quantities:

• Hydraulic power pack, diesel, 18 hp Kubota engine: 2 units.
• Pulling roller, 1000 kg load capacity, 400 x 200 mm, roller diameter 114 mm, 16.50 kg: 8 units.
• Complete thermite welding set, including cutting attachment, hammers, mixers, nozzles, preheat burners, straight edges, wedges, rammer set, tommy bars, distance gauge, slag pan holders, mounting clamp, exothermic gauge, contour gauges, tip cleaner, shims, stencils, stopwatch, welding blankets, gap gauge, electrode ovens: 2 sets.
• Hydraulic tamper, 5 gpm (19 lpm), 2000 psi (140 bar), with tamper bit, spiker bit, asphalt cutter bit and concrete breaker: 2 units.
• 30 m 16 A extension cord on open metal reel: 2 units.
• Frog and switch point grinding machine, metal hornet MC2, with engine, hydraulic, grindstone inclination up to 30°, spark protector, horizontal stroke up to 255 mm, vertical stroke up to 175 mm, insulated wheels: 2 units.

Delivery:

• Delivery must take place whenever required, at least one day later.
• Delivery costs must be absorbed within the batch order; rates are not negotiable.
• Delivery resources are the contractor's sole responsibility.
• Prioritised items must be arranged within no longer than 5 working days and collectable within the Cape Metropole.

Supply order procedure:

• Orders are initiated only by the Supply Manager/Employer's Representative; unauthorised orders are not billable.
• If the contractor cannot supply, it must formally state the non-compliance issues and reasons.
• The contractor must furnish delivery timeframes within 3 days.
• Each supply order package must include a schedule, quality file, delivery notes and invoices.

Documentation control:

• The contractor is responsible for control, maintenance and handling of all documentation and drawings, including revisions, at its own cost, using a document control system.

Quality assurance:

• Transnet may inspect the work at any time during the contract.
• The contractor must maintain a document register showing issue dates and responses.
• A Quality Plan must set out strategy, methodology, resource allocation and QA/QC coordination.

Environmental compliance:

• Comply with the National Environmental Management Act, 107 of 1998 and the National Water Act, 36 of 1998.
• All environmental compliance costs are included in the tendered amount.

Quality assurance:

• Transnet may inspect the work at any time during the contract.
• The contractor must maintain a document register showing issue dates and responses.
• A Quality Plan must set out strategy, methodology, resource allocation and QA/QC coordination to meet the required standards.

Payment:

• Invoice on delivery of each supply order against the agreed quotation; submit invoices by the 20th of each month; payment within 30 days of acceptance.

Pricing basis: rate-based Schedule of Rates for all items listed.

Rates must include all costs of procurement, supply and delivery.

Rates are not negotiable after submission.

Delivery costs must be absorbed within the batch order.

A minimum order size applies for delivery to be feasible.

Supply packages:

• Package S1: tools and equipment for Roads & Perway.
• Package S2: tools and equipment for Roads & Perway.

Supply orders are placed against the agreed rates as and when required.

Pricing format: rate-based Schedule of Rates; rates must include all costs of procurement, supply and delivery.

Rates are not negotiable after submission.

Delivery costs must be absorbed within the batch order.

Minimum order size applies for delivery to be feasible.

Payment: invoice on delivery of each supply order against the agreed quotation; invoices submitted on or before the 20th of each month; payment within 30 days of acceptance.

No bid security, guarantee, retention or turnover threshold is stated in the specification.

Health and safety:

• Submit a Master Health & Safety Management Plan and Baseline Risk Assessment with the tender.
• Employ a dedicated health and safety coordinator.
• Comply with the TNPA SHE Specification for Construction and the Occupational Health and Safety Act, 1993, and its regulations.
• Attend a compulsory induction course arranged by the employer before site access.
• Substance abuse testing may be conducted on anyone entering the premises.

Environmental:

• Comply with the National Environmental Management Act, 107 of 1998 and the National Water Act, 36 of 1998.
• Brief delivery drivers on access routes, no-go areas, speed limits and noise restrictions before arrival.
• Keep the site tidy; no accumulation of spoil, rubble or materials.
• All environmental compliance costs are included in the tendered amount.

Documentation:

• Provide a quality file with each supply order, including equipment certificates, guarantee and warranty cards, and paint certificates.
• Maintain a document control system for all drawings and revisions.

No CSD, tax, B-BBEE, CIDB or professional registration requirements are stated in the specification.

Health and safety plan:

• Submit a Master Health & Safety Management Plan and Baseline Risk Assessment with the tender.
• Comply with the TNPA SHE Specification for Construction and the Occupational Health and Safety Act, 1993, and its regulations.
• Employ a dedicated health and safety coordinator.
• Ensure employees and subcontractors comply with the OHS Act.
• All compliance costs are included in the tendered prices.

Site rules:

• Report any hazardous or potentially hazardous situation to the Supply Manager/Employer's Representative.
• Attend a compulsory induction course arranged by the employer before site access.
• No person under the influence of alcohol or drugs may enter or remain on site; substance abuse testing may be conducted.

Environmental:

• Brief delivery drivers on access routes, no-go areas, speed limits and noise restrictions before arrival.
• Keep the site tidy; no accumulation of spoil, rubble or materials.

Supply order package:

• A schedule specific to each order, showing procurement and delivery timeframes.
• A quality file with equipment certificates, guarantee and warranty cards, and paint certificates.
• Delivery notes and invoices at delivery.

Documentation control:

• The contractor is responsible for controlling, maintaining and handling all documentation and drawings, including revisions, at its own cost, using a document control system.

Health and safety:

• The contractor must comply with the TNPA SHE Specification for Construction and the OHS Act.

Supply and delivery of track (perway) tools and equipment for the Perway Department at the Port of Cape Town on a once-off basis.

Closing date: 12 November 2026

Closing time: 16:00

Issue date: 05 November 2026

Clarification queries deadline: before 16:00 on 12 November 2026

No compulsory briefing or site visit is stated.

Enquiries:

• Contact person: Lisa Mpumanto
• Email: [email protected]
• Telephone: Not stated

Complaints:

• Email: [email protected]

Submission:

• Method: Transnet eSupplier portal
• Portal URL: https://esupplierportal.transnet.net/portal/

Service delivery address:

Port of Cape Town

Perway Department

Cape Town

Western Cape

Submission method: Transnet eSupplier portal (https://esupplierportal.transnet.net/portal/)

• Pricing must be completed in the portal; no paper pricing schedule accepted.
• All items must be priced; failure to price any item results in disqualification.
• Bidders should submit at least one day before the closing date to avoid technical issues.

Returnable documents (mandatory, scoring, essential):

• SBD 1: Invitation to Bid – signed cover page with bidder details.
• Section 2: Notice to Bidders – acknowledgement of terms.
• Section 3: Evaluation Methodology, Criteria and Returnable Documents – completed and signed.
• Section 4: Quotation Form – priced offer.
• Section 5: RFQ Declaration, Certificate of Acquaintance & Breach of Law Form – declares familiarity and discloses breaches.
• Section 6: Specific Goals Points Claim Form – claims preference points.
• Section 7: Protection of Personal Information – consent to data processing.
• Transnet General Bid Conditions – acceptance.
• Standard Terms and Conditions of Contract – acceptance.
• Supplier Integrity Pact – commitment to ethical conduct.
• Schedule of Requirement – completed.
• SARS Tax Clearance PIN – valid tax compliance status.
• Central Supplier Database (CSD) registration – proof of registration.
• Letter of Good Standing (COIDA) – proof of workers' compensation.
• Valid Liability Insurance Cover – proof of insurance.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Late submission.
• Missing mandatory returnable documents.
• Unpriced items in the portal pricing schedule.
• Failure to submit proof of specific goals (results in zero preference points).
• Any false declaration.

Evaluation stages:

1. Administrative and substantive responsiveness: checks timely submission, complete returnable documents, valid documents, authorised signature, compliance with criteria, priced offer, and material compliance with scope.
2. Weighted scoring (80/20 preference point system):

• Price: 80 points, calculated using the formula Ps = 80

• (1 - (Pt - Pmin)/Pmin).

• Specific goals: 20 points, allocated as:

• B-BBEE Level 1 or 2: 5 points

• +50% Black Youth Owned: 5 points

• 30% Black Women Owned: 5 points

• Entities Owned by People with Disability (PWD): 5 points

• Non-compliant and/or B-BBEE Level 3-8: 0 points

3. Price negotiations (if applicable): if the highest-ranked bid is not market-related, Transnet may negotiate sequentially with the highest, second, and third ranked bidders, or cancel.
4. Objective criteria (if applicable): Transnet may award to another bidder if objective criteria justify.
5. Award of business and conclusion of contract.

Minimum qualifying score: Not stated.

Validity period: 60 business days from the closing date.

Scope: Supply and deliver track (perway) tools and equipment for the Perway Department at the Port of Cape Town.

• Contract period: once-off.
• Detailed specification: refer to Annexure A (not included in the provided text).
• Delivery basis: delivered to nominated destination, inclusive of VAT.
• Quantities and item list: not stated in the provided text; bidders must price all items in the portal schedule.

No specific experience or qualification requirements are stated in the provided text.

Pricing must be completed in the Transnet eSupplier portal; no paper pricing schedule accepted.

All items must be priced; failure to price any item results in disqualification.

Prices must be quoted in South African Rand, inclusive of VAT.

Bidders must indicate VAT registration status.

Final pricing scores rounded to two decimal places.

Unconditional discounts will be considered; conditional discounts will not.

If the highest-ranked bid is not market-related, Transnet may negotiate sequentially with the highest, second, and third ranked bidders, or cancel the RFQ.

Pricing:

• All prices must be quoted in South African Rand, inclusive of VAT.
• Pricing must be completed in the Transnet eSupplier portal; no paper pricing schedule accepted.
• Each item must be priced; failure to price all items results in disqualification.
• Bidders must indicate VAT registration status.
• Final pricing scores rounded to two decimal places.
• Unconditional discounts will be considered; conditional discounts will not.

Bid security: Not stated.

Guarantees: Not stated.

Retention: Not stated.

Payment terms: Not stated.

Financial capacity thresholds: Not stated.

Mandatory:

• CSD registration: provide CSD number.
• SARS Tax Compliance Status: provide PIN or printed TCS certificate.
• For consortia/JV/sub-contractors: each party must submit separate TCS certificate/PIN/CSD number.
• No bids from persons in the service of the state, companies with such directors, or close corporations with such members.
• Proof of authority to sign (e.g. company resolution).

B-BBEE and specific goals:

• Preference points claimed under the 80/20 system.
• B-BBEE Level 1 or 2: 5 points; Level 3-8 or non-compliant: 0 points.
• Additional specific goals: +50% Black Youth Owned (5 points), 30% Black Women Owned (5 points), Entities Owned by People with Disability (5 points).
• Evidence required: B-BBEE certificate, sworn affidavit, or CIPC certificate; certified ID copies for youth and PWD; doctor's note or EEA1 form for PWD; municipal/ESKOM bill or traditional letter for rural entities; CIPC certificate for South African enterprises; job creation schedule for export promotion.

Other:

• COIDA Letter of Good Standing.
• Valid liability insurance cover.
• Compliance with Employment Equity Act.
• Security clearance may be required for personnel.
• Local content and local production requirements may apply (refer to returnable documents).

Letter of Good Standing (COIDA) must be submitted with the bid.

Valid liability insurance cover must be submitted.

Security clearance may be required for personnel providing the goods.

Transnet may request information on the bidder's Environmental, Social and Governance (ESG) standing at any stage. This information will not be used for evaluation or disqualification but for record and analysis.

Contract duration: once-off supply and delivery.

Validity: 60 business days from closing date.

Contract award: successful bidder will be required to sign a written contract (SBD 7).

Renewal of returnable documents: successful bidder must keep all returnable documents valid for the contract duration; failure may lead to immediate termination.

Price negotiations: if the highest-ranked bid is not market-related, Transnet may negotiate with the highest, second, and third ranked bidders sequentially, or cancel the RFQ.

Disclosure: Transnet may disclose contract information per JSE Debt Listing Requirements and DPIP/FPPO policy.

Security clearance: may be required for personnel.

Legal review: proposed contractual terms will be reviewed by Transnet's Legal Counsel.

Termination: Transnet may terminate immediately if returnable documents are not renewed.

Penalties: if a successful bidder subcontracts without disclosure, Transnet may penalise up to 10% of contract value.

80/20 preference point system:

• Price: 80 points, formula Ps = 80

• (1 - (Pt - Pmin)/Pmin).

• Specific goals: 20 points, allocated as:

• B-BBEE Level 1 or 2: 5 points

• +50% Black Youth Owned: 5 points

• 30% Black Women Owned: 5 points

• Entities Owned by People with Disability (PWD): 5 points

• Non-compliant and/or B-BBEE Level 3-8: 0 points

Evidence required for specific goals:

• B-BBEE: certificate, sworn affidavit, or CIPC certificate (consolidated scorecard accepted for JVs).
• 30% Black Women Owned: same as B-BBEE evidence.
• +50% Black Youth Owned: certified ID copies of owners plus B-BBEE evidence.
• PWD: certified ID copies plus doctor's note or EEA1 form.
• Rural entities: municipal/ESKOM bill or traditional letter not older than 3 months.
• South African enterprises: CIPC certificate.
• EME/QSE 51% Black Owned: B-BBEE certificate, sworn affidavit, or CIPC certificate.
• 51% Black Owned: B-BBEE certificate, sworn affidavit, or CIPC certificate.
• Export promotion: job creation schedule.

Returnable document

• SBD 4 (Bidder's Disclosure): declares any state employment or interest held by the bidder, its directors, trustees, shareholders, members or partners, and any relationship with staff of the procuring institution; must be signed and dated by an authorised signatory.

Disqualification risks

• Omission of the CSD-registered active companies linked to any director.
• A disclosure found to be false.
• The bidder or any connected person appearing on the Register for Tender Defaulters or the List of Restricted Suppliers.

Pre-qualification screening

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are excluded automatically.
• The disclosure must list every active CSD-registered company linked to each director; an incomplete list disqualifies the bid.
• A disclosure found to be untrue disqualifies the bid.

Integrity undertakings

• The bid must be compiled independently, with no contact, agreement or arrangement with competitors on price, specification, quantities, market allocation or the decision to bid.
• Bid terms may not be disclosed to competitors before the official opening or the award.
• No contact with officials of the procuring institution during the process, other than clarification requested by the institution.
• Suspicious bids may be referred to the Competition Commission or law enforcement, and a bidder may be barred from state business for up to 10 years.

Eligibility

• The bidder, its directors, trustees, shareholders, members or partners must not be employed by an organ of state; where they are, full names, identity numbers and the employing organ of state must be disclosed.
• Any relationship between the bidder or its connected persons and an employee of the procuring institution must be disclosed.
• Any interest held in another related enterprise, whether or not that enterprise is bidding, must be disclosed, together with all CSD-registered companies linked to the directors and their registration status.

Exclusion registers

• Listing on the Register for Tender Defaulters or the List of Restricted Suppliers results in automatic disqualification.

Returnable form

• SBD 4 (Bidder's Disclosure): signed declaration of state employment, institutional relationships and related-enterprise interests, plus the independent-bid undertakings.