Supply and delivery of animal feed (poultry, piggery and cattle) for ilima lokulima projects in the amathole district

Closing date: 27 October 2026 at 11:00.

Documents available from: 5 October 2026.

Briefing: None.

Administrative enquiries:

• Contact: Ms D McGregor
• Role: Assistant Director Acquisition Services
• Email: [email protected]
• Telephone: 043 7068771

Technical enquiries:

• Contact: Ms Ngamile
• Email: [email protected]
• Telephone: 043 7068706

Submission address:

DOA Building (Old BKB Building)

Corner of Fitzpatrick Road and Panmure Place

Arcadia

East London

Submission method: sealed envelope, delivered to the tender box.

Address: DOA Building (Old BKB Building), Corner of Fitzpatrick Road and Panmure Place, Arcadia, East London.

Closing: 27 October 2026 at 11:00. Late bids are not accepted. Bids are opened in public at the same time and place.

Mark the envelope with the project number (SCMU8-26/27-0149) and description.

Electronic, telegraphic or facsimile bids are not considered.

All forms must be completed in black ink. No correction fluid. Changes must be made by drawing a line through the incorrect information and initialling the change.

Returnable forms (all must be completed, signed in full and witnessed where required):

• Certificate of Authority for Signatory, with a signed and dated board resolution attached.
• Certificate of Authority for Joint Ventures (if applicable), with a joint venture agreement or intention to form one attached. Failure to submit the joint venture agreement results in rejection.
• SBD 1 (Invitation to Bid) – bidder and contact details, signed as the offer cover page.
• ECBD 3.1 Pricing Schedule – Firm Prices (two schedules: poultry, and piggery/cattle).
• SBD 4 (Declaration of Interest) – discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim) – claims specific goals points.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination) – certifies the price was set independently.
• POPIA consent form – signed and dated.
• Equity Ownership Declaration – completed and signed in full.
• Schedule of Previous Work Carried Out by the Bidder – completed.
• Supplier arrangement form – required if the bidder is a general dealer.
• Copy of company registration or CK documents.
• References confirming satisfactory delivery of similar goods or services.
• Photographs with specifications or technical data sheets of the feed quoted on.

Disqualification risks:

• Any returnable form left unsigned, incomplete or unwitnessed.
• Use of correction fluid.
• Failure to supply all supplementary information.
• Late submission, regardless of reason.

Evaluation method: 80/20 preference point system (80 points for price, 20 points for specific goals).

Applicable to tenders with a Rand value equal to or above R30,000 and up to R50 million (all applicable taxes included).

Specific goals (20 points total):

• EME or QSE at least 51% owned by black people: 10 points.
• EME or QSE at least 51% owned by women: 4 points.
• EME or QSE at least 51% owned by youth (up to 35 years of age): 2 points.
• EME or QSE at least 51% owned by people with disability: 2 points.
• Located in the province where the services will be rendered or the item delivered: 2 points.

Documentation to validate each specific goal claim must be attached; failure to attach results in no allocation of preference points.

The department reserves the right to award to a bidder that did not score the highest total points, only in accordance with section 2(1)(f) of the PPPFA and PPPFA Regulation 2022.

The department may accept part of a tender rather than the whole, which may result in awarding to more than one bidder.

The department reserves the right not to award to the most favourable tenderer if it does not assist in the advancement of designated groups, the risk profile is too high, the bidder has been awarded a considerable number of projects, or has performed unsatisfactorily in the past.

Scope: Supply and delivery of animal feed (poultry, piggery and cattle) for Ilima Lokulima projects across BCMM, Great Kei, Amahlathi, Ngqushwa, Mbashe and Mnquma local municipalities in the Amathole District.

Delivery: All goods must be delivered to the sites in the local municipalities within 21 days of receiving the order.

Delivery and off-loading costs must be included in the total bid price.

Pricing schedule 1 – Poultry feed (40kg bags), quantities and delivery points:

• BCMM: Broiler Starter (Phase 1) 200 bags, Broiler Finisher (Phase 2) 200 bags, Laying Mash 100 bags – 50% to Mdantsane DOA Offices, 50% to Zwelitsha DOA Offices.
• Great Kei LM: Broiler Starter (Phase 1) 150 bags, Broiler Post Finisher (Phase 3) 150 bags, Layer Finisher Crumbs (Phase 2) 100 bags, Laying Mash 100 bags – Great Kei DOA Offices.
• Ngqushwa LM: Broiler Starter 100 bags, Broiler Grower 100 bags, Broiler Finisher 100 bags, Crushed Maize 150 bags, Yellow Maize 200 bags, Laying Mash 300 bags – Peddie DOA Offices.
• Amahlathi LM: Broiler Starter (Phase 1) 300 bags, Broiler Finisher (Phase 2) 300 bags, Yellow Maize 100 bags, Crushed Maize 300 bags, Laying Mash 100 bags – Keiskammahoek DOA Offices.
• Mbashe LM: Post Finisher 444 bags (148 each to Willowvale, Dutywa, Elliotdale), Broiler Starter 121 bags (Willowvale), 120 bags (Elliotdale), 120 bags (Dutywa).
• Mnquma LM: Broiler Starter 30 bags, Broiler Finisher 30 bags, Post Finisher 30 bags, Crushed Maize 30 bags, Yellow Maize 20 bags, Laying Mash 60 bags – Butterworth DOA Offices.

Pricing schedule 2 – Piggery/cattle feed (40kg bags), quantities and delivery points:

• BCMM: Pig Grower 100 bags – 50% Mdantsane DOA Offices, 50% Zwelitsha DOA Offices.
• Great Kei LM: Pig Growth 100 bags, Sow and Boar Meal 100 bags – Great Kei DOA Offices.
• Ngqushwa LM: Pig Growth 300 bags – Peddie DOA Offices.
• Amahlathi LM: Pig Growth 550 bags, Complete Ruminant Feed 100 bags – Keiskammahoek DOA Offices.
• Mnquma LM: Germ Meal 30 bags, Pig Growth Meal 30 bags – Butterworth DOA Offices.

Bidders must submit photographs with specifications or technical data sheets of the feed quoted on.

The department reserves the right to assess and verify the products prior to delivery.

Bidders must provide references confirming previous delivery of similar goods or services was completed satisfactorily.

Enter this information on the Schedule of Previous Work Carried Out by the Bidder.

Where possible, include completion certificates and reference reports.

Failure to supply references and proof of satisfactory performance may result in the quotation being passed over.

Bidders must submit photographs with specifications or technical data sheets of the feed quoted on.

The department reserves the right to assess and verify the products prior to delivery.

The employer may require samples of materials for evaluation, and may conduct inspections, tests and analysis during working hours.

The bidder must provide any other material that has a bearing on the tender offer or the bidder's commercial position, if requested by the employer.

Two pricing schedules must be completed: Schedule 1 (poultry feed) and Schedule 2 (piggery/cattle feed).

Only firm prices are accepted.

The offer must be valid for 90 days from the closing date.

Total bid amount must be inclusive of all applicable taxes; VAT must be shown separately.

Delivery and off-loading costs must be included in the total bid price.

If an alternative product is quoted, it must be stated on the pricing schedule with proof that it is the same in all respects.

The total bid amount must be carried forward from the two schedules and stated in words on the summary page.

Pricing format: Firm prices only. Non-firm prices (including prices subject to rates of exchange variations) will not be considered.

Offer validity: 90 days from the closing date.

Total bid price must be inclusive of all applicable taxes. VAT must be shown separately.

Delivery and off-loading costs must be included in the total bid price.

Where different delivery points influence pricing, a separate pricing schedule must be submitted for each delivery point.

The department will not pay tax to companies that are not registered as VAT vendors or that do not display their VAT registration number on tax invoices.

If an alternative product is quoted, it must be stated on the pricing schedule with proof that it is the same in all respects.

Arithmetical errors are corrected as follows: amount in words governs over figures; line item total governs over unit rate; total of prices governs and the bidder may be asked to revise item prices.

CSD registration: Mandatory before the closing date. Bids cannot be awarded to bidders not registered on the CSD.

LOGIS registration: Mandatory before the closing date.

Tax compliance: Tax status and company directors will be verified on the CSD. Tax status must remain compliant for conducting business with the state. Provide a SARS Tax Compliance Status PIN or a printed TCS certificate, or a CSD number where no TCS PIN is available.

Consortia, joint ventures and sub-contractors: Each party must submit a separate TCS certificate, PIN or CSD number.

Company registration: Copy of company registration or CK documents required.

B-BBEE: Specific goals points are claimed under the 80/20 system. Evidence required for each specific goal claim (e.g. ID copy, CIPC registration, CSD report, municipal rates account or letter from councillor or lease agreement, medical certificate, SASSA registration or confirmation of disability).

No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

The tender is subject to the Government Procurement: General Conditions of Contract of July 2010.

Specific goals and points:

• EME or QSE at least 51% owned by black people: 10 points.
• EME or QSE at least 51% owned by women: 4 points.
• EME or QSE at least 51% owned by youth (up to 35 years): 2 points.
• EME or QSE at least 51% owned by people with disability: 2 points.
• Located in the province where services will be rendered or item delivered: 2 points.

Documentation required for each claim: ID copy, CIPC registration, CSD report, municipal rates account or letter from councillor or lease agreement, medical certificate, SASSA registration or confirmation of disability.

The names of owners/active members/directors and the percentage of interest must be reflected on both the ID copy and CIPC registration and must correspond.

The successful bidder will be required to sign a written contract form (SBD 7).

The department may terminate the contract if specifications are not adhered to.

The department reserves the right to accept or reject any tender offer, and may cancel the tender process at any time before contract formation, without liability.

The employer will not compensate bidders for costs incurred in preparing or submitting a tender.

Tender offers must be held valid for 90 days after closing.

If requested, the bidder must provide securities, bonds, guarantees, policies and certificates of insurance required under the contract.

If specific goals are claimed fraudulently, the department may disqualify the bidder, recover costs, cancel the contract, restrict the bidder from doing business with the state for up to 10 years, and refer the matter for criminal prosecution.

Bidders are expected to submit photographs with specifications or technical data sheets of the feed quoted on.

The department reserves the right to assess and verify products prior to delivery.

DoA reserves the right to award to a bidder that did not score the highest total points, only in accordance with section 2(1)(f) of the PPPFA and PPPFA Regulation 2022.

DoA reserves the right to accept part of a tender rather than the whole, which may result in awarding to more than one bidder.

Bidders must be registered on CSD and LOGIS before the closing date.

Tax compliance and company directors will be verified on CSD.

Bidders must submit references to confirm previous delivery of similar nature.

Bidders are to submit the supplier arrangement form if a general dealer.

The department reserves the right not to award to the most favourable tenderer if it does not assist in the advancement of designated groups, the risk profile is too high, or the bidder has performed unsatisfactorily in the past.

Bids will be evaluated according to the 80/20 point system: 80 points for price and 20 points for specific goals.

The 80/20 preference point system applies to tenders with a Rand value equal to or above R30,000 and up to R50 million (all applicable taxes included).