Supply and delivery of camera and thermal imaging equipment – DFFE RFQ 270

Closing date: 20 November 2026

Closing time: 11:00

Contact: Andiswa Charlie

Email: [email protected]

Telephone: 021-493-7149

Submission address: Department of Environment, Forestry and Fisheries, 10 Martin Hammerschlag Way, Foreshore, Foretrust Building, Cape Town

Submission method: email to [email protected]

Closing time: 20 November 2026 at 11:00

Quotations must be on company letterhead, include VAT per item, banking details, contact details, CSD MAAA number, delivery timeline, and quotation expiry date (default 90 days from closing).

Late quotations are not considered.

Returnable forms:

• SBD 4 (Bidder's Disclosure): declares any connection to the state or procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): used to claim specific goals; complete and signed.

Disqualification risks:

• Quotations received after closing time.
• Missing or unsigned forms, including SBD 4 and SBD 6.1.
• Non-compliance with mandatory requirements (see compliance).

Preference point system: 80/20 (80 points price, 20 points specific goals).

Price scoring: 80 points allocated; formula based on lowest acceptable tender.

Specific goals (20 points total):

• More than 50% ownership by Black people: 20 points
• More than 50% ownership by Women: 20 points
• More than 50% ownership by people with disabilities: 20 points

Bidders claim specific goals by submitting supporting evidence with the bid; failure to submit evidence means no preference points.

DFFE may request additional information to validate claims.

Supply and delivery of camera and thermal imaging equipment:

• Guide TN650LS Handheld Thermal Imaging Binoculars: 4 units
• SDHC Card 64GB: 4 units
• DSLR camera with 600mm telephoto lens and x2 converter: 2 sets
• Telephoto Lens 150-600mm f/5-6.3 DG OS HSM Contemporary with 2x Teleconverter: 1 set
• GoPro-type action camera with body harness and dashcam mount: 20 sets
• TN450 Thermal Imaging Night Vision Binocular: 4 units

TN450 specifications: 400x300IR resolution, 1400m human detection range, 50mm/F1.2 focal length, ≤50mK NETD, 3.2x~12.8x magnification.

Pictures/brand names in specification are for illustration; equivalent brands accepted.

Delivery address: 10 Martin Hammerschlag Way, Foreshore, Foretrust Building, Cape Town

No goods to be delivered before official order is received.

Prices must be firm until delivery; no price adjustment except for exchange rate.

All delivery costs and all taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in bid price.

Mandatory requirements: professional registration and Food Premises Certificate are marked N/A (not applicable).

Bidders must be registered on CSD and provide a CSD registration report or MAAA number.

SARS Tax Status PIN or CSD number/report must be submitted.

Bidder must be tax compliant at submission and throughout contract.

VAT registration: compulsory if taxable supplies exceed R1 million in 12 months; voluntary from R50,000 threshold.

To claim specific goals, submit SBD 6.1, SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit, CIPC ownership certificate, and medical certificate (for disability claims).

For joint ventures/partnerships: submit accreditation credentials and consolidated B-BBEE certificate in joined entity name.

SBD 4 must be completed and signed.

Prices must remain firm until delivery; no price adjustments except exchange rate changes.

The department may request additional information to validate bidder submissions.

Bidders must remain tax compliant for the entire contract term.

No goods or services may be delivered before an official order is received.

Failure to deliver within agreed timelines may result in order cancellation and possible placement on the National Treasury's Database of Restricted Suppliers.

DFFE reserves the right to not appoint any bidder and to negotiate prices with preferred bidders.

Evaluation uses 80/20 preference system. Price contributes 80 points, calculated from lowest acceptable tender. Specific goals contribute up to 20 points for ownership by Black people, women, or people with disabilities. Bidders must indicate and support claims with evidence; unsupported claims score zero for specific goals. DFFE may request validation of any claim.