Supply and delivery of meat for sanae – RFQ in western cape

Closing date: 22 October 2026 at 11:00

Delivery expected: 7 December 2026

SA Agulhas II departure: first week of December 2026

Enquiries and submission

• Contact: Andiswa Charlie
• Telephone: 021 493 7149
• Email: [email protected]

Submission address: Department of Environment, Forestry and Fisheries, Cape Town

Delivery address: Department of Forestry, Fisheries & Environment, East Pier Building 1, V&A Waterfront, Cape Town

Submission method: email

Submission email: [email protected]

Closing time: 22 October 2026 at 11:00

Quotations must be submitted on the company letterhead and include VAT per item, banking details, item descriptions, validity period, contact details and the CSD MAAA number.

Quotations received after the closing date and time will not be accepted.

Returnable forms (all must be completed and signed):

• SBD 4 (Bidder's Disclosure): declares whether any director or shareholder is employed by the state or connected to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• SARS Tax Status Pin or CSD number/report.
• CSD Registration Report or MAAA number.

Disqualification risks:

• Failure to submit any mandatory certificate (Halaal, Food Premises, ISO/HACCP, Veterinary Approved Establishment) with the RFQ.
• Quotations received after the closing time.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Quotation on company letterhead with VAT per item, banking details, item descriptions, validity, contact details and CSD MAAA number.

Complete and sign SBD 4 and SBD 6.1.

Provide SARS Tax Status Pin and/or CSD number or report, plus CSD Registration Report or MAAA number.

Preference point system: 80/20 (for quotations up to R1 000 000)

• Price: 80 points
• Specific Goals: 20 points

Specific goals (20 points each, claimed via SBD 6.1):

• More than 50% ownership by Black people
• More than 50% ownership by Women
• More than 50% ownership by People living with Disability

Price scoring formula (80/20): Ps = 80(1 - (Pt - Pmin)/Pmin)

DFFE may request additional information to validate preference points claimed.

Failure to submit proof for specific goals means no preference points are claimed.

Scope: Supply and delivery of meat and meat products for the annual Antarctic 2026 Relief Voyage, as per Meat Requirements List 2026 (Annexure A) and Specification for Fresh Meat Requirements and Deliverables (Annexure B).

Delivery point: SANAP Warehouse, East Pier Building, V&A Waterfront, Cape Town.

All meat must comply with the South African Foodstuffs, Cosmetics and Disinfectants Act, Health Act, Meat Safety Act, SA Trade Metrology Act, and current SABS and agricultural product standards.

Meat must be sourced from State-approved abattoirs and prepared in factories complying with the Animal Slaughter, Meat and Animal Products Hygiene Act.

Halaal certification required for all non-pork products; ability to supply certified Kosher products as and when required.

A strictly Halaal supplier may outsource non-Halaal products; non-certified suppliers may outsource Halaal products to a certified Halaal supplier via a Joint Venture/Consortium, with a letter confirming the agreement.

Shelf life: minimum 14 months; any non-compliance requires a manufacturer's letter confirming shelf life.

Cold chain: core temperature must remain at -18°C or lower during freezing, transit, delivery and storage; receipt above -18°C results in rejection.

Freezing method: quick-freeze Nitrogen-tunnel per SABS 0156-1979.

Transportation: refrigerated vehicle provided by the supplier.

Packaging: multi-wrap vacuum packaging (blown bags not accepted), then frozen before carton packing; cartons max 16 kg, glued lid and tray, double-cross strapped with tape, damp-proof and strong.

Labelling on each carton (48-72 point lettering): company name, date of packaging, use-by date, nett weight, product description, number of portions, user (e.g. Gough Island), Halaal or Kosher.

Delivery must be within 10 working days after receipt of a complete order; penalty up to 5% of total order value for non-compliance.

Deliveries only during DFFE working hours (07:30-16:00) unless otherwise approved.

Non-compliant items must be replaced within 48 hours.

Invoice to Head of SCM within 5 days after final delivery.

No delivery before an official order is received.

All meat must comply with the South African Foodstuffs, Cosmetics and Disinfectants Act, Health Act, Meat Safety Act, SA Trade Metrology Act, and current SABS and agricultural product standards.

Supplier must provide ISO 22000/HACCP with ISO 9001 or similar certification, and Halaal certification (except pork).

Meat must be of high quality and subject to DFFE quality control inspection.

Processing factory must maintain a SABS-approved quality management system (e.g. ISO 22000), with proof submitted with the bid.

Premises must comply with hygiene and health regulations and be kept clean and free of insects, plant propagules, open foodstuffs and rubble; subject to inspection by DFFE environmental control officers.

All examinations, measurements and tests must ensure items accord with Annexures A & B; DFFE may witness or verify.

Quantities and portion sizes must be adhered to; deviations require written manufacturer confirmation and DFFE approval.

Packaging: grade markings visible; packaging per 'packaging grams' in Annexure A; frozen after multi-wrap vacuum packaging (blown bags not accepted) before carton packing.

Secondary packaging: clean food-grade cardboard cartons, max 16 kg, glued lid and tray, double-cross strapped with tape, damp-proof and strong.

Labelling on each carton (48-72 point lettering): company name, date of packaging, use-by date, nett weight, product description, number of portions, user (e.g. Gough Island), Halaal or Kosher.

Cold chain maintained throughout; frozen via quick-freeze Nitrogen-tunnel per SABS 0156-1979; core temperature -18°C or lower; receipt above -18°C rejected.

Transportation in refrigerated vehicle; delays during off-loading minimised.

Shelf life minimum 14 months; non-compliance requires manufacturer's letter.

Every item must be quoted on. Non-pork (Halaal) items with pack size (grams) and required packs for Antarctic 2026:

• Beef Boerewors 1000g x300
• Beef Fillet Steak 170g x250
• Beef Ox-Tail 1000g x220
• Beef Rump Steak 330g x400
• Beef T-Bones 350g x750
• Beef Hamburger Patties 125g x150
• Beef Diced 1000g x120
• Beef Topside Mince 1000g x200
• Beef Tenderized Steak 1000g x200
• Beef Schnitzel 150g x200
• Chicken Livers 500g x220
• Chicken Fillets 2000g x260
• Crumbed Chicken 120g x400
• Mutton Legs 3000g x50
• Mutton Raised Shoulder 2000g x50
• Mutton Rib Chops 1000g x400
• Mutton Raw, Green, Clean Tripe 1000g x10
• Mutton Trotters (Cleaned) 1000g x10
• Mutton Offal 1000g x10
• Vienna's Smoked 1000g x50
• French Polony 1000g x20
• Chicken Polony 1000g x20

Pork (non-Halaal) items:

• Bacon Vacuum Pack 500g x200
• Pork Rib Chops 1000g x200
• Pork Legs 3000g x15
• Pork Sausage 1000g x140
• Pork Spare Ribs 500g x250
• Salami Cervelat 1000g x70
• Sandwich Ham 1000g x50

Pricing: quotation on company letterhead, include VAT per item, all delivery costs and all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price.

Prices must be firm until delivery; no price adjustment except for exchange rate.

Quotation validity: 90 days from RFQ closing date unless otherwise stated.

Penalty: up to 5% of total order value for late delivery.

No goods/services to be delivered before an official order is received.

Mandatory certificates (submit with RFQ, failure disqualifies):

• Halaal (meat & poultry) Certificate
• Food Premises Certificate issued by the Municipality
• ISO 22000 or HACCP with ISO 9001 or ISO 22002 certification
• Certificate for Veterinary Approved Establishment

CSD registration: CSD number or MAAA number required.

Tax compliance: SARS Tax Status Pin or CSD report; must remain tax compliant for the entire contract term.

VAT: compulsory registration if taxable supplies exceed R1 million in any 12-month period; voluntary registration above R50 000.

B-BBEE: SANAS/CIPC accredited B-BBEE certificate or sworn affidavit, plus CIPC ownership certificate, to claim specific goals.

Medical certificate (with practice number) required when claiming disability preference points.

Joint ventures/partnerships: consolidated B-BBEE certificate in the name of joined entities required to claim specific goals.

Preference points for specific goals claimed for more than 50% ownership by Black people, Women, or People living with Disability.

To claim points, submit: complete and signed SBD 6.1; Medical Certificate (with practice number) if claiming disability; SANAS/CIPC accredited B-BBEE certificate or sworn affidavit; CIPC ownership certificate.

Joint ventures/partnerships: submit consolidated B-BBEE certificate in the name of joined entities.

Failure to submit proof means no preference points claimed.

Halaal products required (except pork); ability to supply certified Kosher products as and when required, extending to handling, packaging and transport.

Strictly Halaal suppliers may outsource non-Halaal products; non-certified suppliers may outsource Halaal to a certified Halaal supplier via Joint Venture/Consortium, with a letter confirming the agreement.

Meat must be sourced from State-approved abattoirs and factories complying with the Animal Slaughter, Meat and Animal Products Hygiene Act.

Cold chain maintained; core temperature -18°C or lower; receipt above -18°C rejected.

Transportation in refrigerated vehicle.

Deliveries during DFFE working hours (07:30-16:00).

Manpower provided during delivery to avoid contamination.

Damaged or expired items replaced at supplier's expense.

Delivery must occur within 10 working days after receipt of a complete order; a penalty of up to 5% of the total order value applies for non-compliance.

Deliveries only during DFFE working hours (07:30-16:00) unless otherwise approved.

Damaged or expired items due to supplier negligence must be replaced at supplier's expense.

Non-compliant items must be replaced within 48 hours.

Invoice to Head of SCM within 5 days after final delivery.

No delivery before an official order is received; late delivery may lead to order cancellation and inclusion on the National Treasury Database of Restricted Suppliers.

All delivery costs and taxes included in bid price.

Prices firm until delivery; no adjustment except for exchange rate.

Bidder must remain tax compliant for the entire contract term.

DFFE may perform due diligence, not appoint any tenderer, and negotiate prices with preferred tenderers.

Quotations valid for 90 days from RFQ closing date unless otherwise stated.

Pictures/brand names in specification are for illustration; equivalent brands accepted.

80/20 preference point system applies (for quotations up to R1 000 000): 80 points for price, 20 points for specific goals.

Specific goals: more than 50% ownership by Black people, Women, or People living with Disability (20 points each).

Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

DFFE may request additional information to validate preference points claimed.