Supply and delivery of traffic signal pole fittings upper and lower mountings for 36 months

Closing date: 27 November 2026 at 11:00

• No clarification meeting; email queries must be submitted by 10 November 2026.
• Consolidated questions and answers posted on eTenders/Municipal website by 17 November 2026.
• Samples (if requested) must be delivered within 7 working days after the closing date.
• Tender validity: 120 days from tender opening, plus a further 12 months unless the bidder advises otherwise in writing.

General / Contractual queries:

• Contact: Siphoo Mdlalose
• Telephone: 031 311 7757
• Email: [email protected]

Technical queries:

• Contact: Ashvir Harcharan
• Telephone: 031 311 7782
• Email: [email protected]

ESP (electronic submission) queries:

• Contact: Lindo Dlamini
• Telephone: 031 322 7133 / 031 322 7153
• Email: [email protected]
• ESP Technical: Kgopotso Maja, 031 322 3808, [email protected]

Samples delivery:

• Address: Installation and Works Branch, 30 Archie Gumede Place, Durban
• Contacts: Lindani Msomi, 031 311 7155, [email protected]; Ashvir Harcharan, 031 311 7782, [email protected]

Appeals/Objections:

• Attention: Ms S. Pillay
• Address: P O Box 1394, Durban, 4000
• Email: [email protected]
• Non-refundable administration fee: R6 131.00 including VAT, paid into eThekwini Municipality FNB account 631 6574 6331, reference the contract number.

Submission method: sealed hard copy plus identical electronic copy via the eThekwini Municipality JDE System (ESP Module).

• Hard copy: sealed, addressed to the City Manager, marked with tender number 36647-1T, deposited in the Tender Box in the ground floor foyer, Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban.
• Electronic copy: must match the signed hard copy; submitted via the JDE link https://rfq.durban.gov.za/jde/E1Menu.maf
• The hard copy is the ruling version; the tender is only valid if the hard copy is received. If the electronic copy is not identical, the offer is deemed invalid.
• Tenders must be submitted on official tender documentation downloaded free from eTenders or the eThekwini Municipality website, printed and bound.
• Facsimile, email or posted tenders are not accepted. Late tenders are rejected.
• Returnable forms (each must be completed, signed and submitted):
• Authority of Signatory: authorises the named signatory to sign the tender and any resulting contract.
• Tax Compliance Status PIN / Tax Clearance Certificate: proof of SARS tax compliance.
• Declaration of Municipal Fees: declares municipal fees are paid or acknowledgement of debt concluded, with account numbers.
• OHS Act Declaration: acceptance of the Occupational Health and Safety Act undertaking.
• MBD 4 (Declaration of Interest): declares any relationship with municipal officials.
• MBD 5 (Declaration for Procurement Above R10 Million): required if procurement exceeds R10 million.
• MBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares past supply chain management conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusive tendering.
• Suppliers who are not manufacturers, accredited distributors or agents must provide a valid agreement or Joint Venture Agreement with the manufacturer covering the contract period.
• Suppliers must submit a letter from the manufacturer/distributor authorising supply and confirming warranty fulfilment.

Evaluation follows the Preferential Procurement Policy Framework Act (PPPFA) and the eThekwini SCM Policy.

• Bids first checked for compliance with technical specifications and samples.
• Preference point system: 80/20 (applies when the financial value of the lowest acceptable tender is equal to or less than R50 million inclusive of VAT). The 90/10 system (for values above R50 million) is noted as possibly applying, determined by the lowest acceptable tender.
• Price scoring: NFO = W (1 - (Pt - Pmin) / Pmin), with W = 80 or 90 depending on the applicable system.
• Preference points (maximum 20 for 80/20) are claimed via MBD 6.1 for specific goals:
• Ownership Goal (50% weighting): Black ownership points: 0% = 0, >0% and <51% = 4, >51% and <100% = 7, 100% = 10.
• RDP Goal - promotion of South African owned enterprises (50% weighting): Location points: Not in South Africa = 0, South Africa = 4, KZN = 7, ETM (eThekwini) = 10.
• Proof of ownership claim: CIPC registration, CSD report, B-BBEE certificate, consolidated B-BBEE certificate for JV/consortium/trust, or agreement for JV/consortium/trust.
• Proof of address claim: CSD report, utility bill, lease agreement, or proof of address signed by a Ward Councillor.
• Minimum functionality score: not stated; functionality is not part of the evaluation criteria as detailed.

Scope: Supply and delivery of traffic signal pole fittings, upper and lower mountings, for a period of 36 months.

• Items must comply with the technical specifications and drawings in Section 7.
• Bidders must state the names of manufacturers of the goods offered.
• Estimated quantities are given in Section 8 (Bill of Quantities / Schedule of Rates); the Municipality is not bound to any minimum quantity and may order any quantity up to the specified limits.
• Delivery point: Corporate Stores, 30 Archie Gumede Complex.
• Unit prices must include delivery to the specified delivery point.
• Delivery period after receipt of an order must be stated.
• Samples (compulsory): If requested, supply fully operational samples on loan, at no charge, within 7 working days after closing date, delivered to Installation and Works Branch, 30 Archie Gumede Place. Items: Upper Mountings (6011058), Lower Mountings (6011049), Upper Mountings Cap (3101513). Failure to submit samples is non-responsive.

Samples must comply with the technical specification; they are tested against drawings and clauses 1.1.6, 1.1.7, 1.1.8 of the scope.

• Bidders may be required to state where samples of the full product range can be inspected.
• The names of manufacturers must be stated in the tender.
• Goods must be delivered against official orders; risk remains with the supplier until delivery.

Pricing is to be submitted on the Official Tender Form for the estimated quantities in Section 8 (Bill of Quantities / Schedule of Rates).

• Prices must be firm for each 12-month period, free from fluctuations.
• Prices must be stated exclusive and inclusive of VAT.
• Bidders quoting a price structure deviating from the Official Tender Form are precluded.

Pricing format: Bid prices in South African Rand on the Official Tender Form, for estimated quantities.

• Prices must be firm for each 12-month period, free from fluctuations including statutory increases.
• Prices must be quoted exclusive and inclusive of VAT separately.
• No bid security or performance bond is specified.
• Payment will be made only to the supplier; factoring arrangements are not accepted.
• Financial standing: The Head: SCM may require evidence of financial standing.
• If the bidder is required to prepare audited financial statements, submit audited statements for the past three years (or since establishment if less than three years), at the back of the submission.

Eligibility and registrations:

• CSD registration is mandatory at time of closing; each JV partner must be individually registered. CSD number (MAAA) must be provided. Non-registration disqualifies.
• Valid SARS Tax Compliance Status PIN or Tax Clearance Certificate must be valid at closing.
• Municipal fees must be fully paid or an acknowledgement of debt concluded; Declaration of Municipal Fees must be signed and include account numbers.
• Bidders must be manufacturers or accredited stockists/agents; suppliers must provide a letter from the manufacturer/distributor authorising supply and confirming warranty.
• Persons in the service of the state (as defined in Regulation 44) are not eligible.
• B-BBEE: no specific level required, but B-BBEE certificate or affidavit may be used to verify ownership preference points.

Declaration with respect to the Occupational Health and Safety Act must be completed and submitted.

• The contract is governed by the Occupational Health and Safety Act and relevant regulations.

Contract duration: 36 months.

• The successful tenderer must sign a contract form (MBD 7).
• Tender validity: 120 days from opening, plus a further 12 months unless the bidder advises otherwise.
• The Municipality may cancel the tender at any time before award without liability.
• Appeals against award decisions: within 14 days, in writing, to the City Manager's office, with an administration fee of R6 131.00.
• Interest: no specific penalty clauses stated beyond standard conditions.
• No minimum quantity per order; the supplier is bound to supply any quantities stipulated in the specification.
• Payment only to the supplier; factoring not accepted.

Evaluation includes compliance with technical specifications and samples, then price and preference points. No minimum functionality score is stated. The 80/20 preference point system applies; the 90/10 system may apply if the tender value exceeds R50 million.