Supply and delivery of ice cream, packaged food and retail trading stock for ethekwini district municipality (operation vula fund)

Closing date: 03 November 2026 at 12:00.

Offer validity: 90 days from the closing date.

Bidding procedure enquiries:

• Contact: Nicolette Napier
• Email: [email protected]

Technical enquiries:

• Contact: Mthokozisi Magcaba
• Email: [email protected]

Submission email: [email protected]

Submission method: email to [email protected], attention Mthokozisi Magcaba.

Closing time: 12:00 on 03 November 2026.

Quotations must be submitted on the official forms provided, not re-typed.

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims specific goals points under the 80/20 system.
• Evidence of CSD registration (CSD number MAAA) and confirmation of Tax Compliance Status (SARS PIN if non-compliant).

Failure to provide any mandatory information will render the submission non-responsive.

Late submissions will not be accepted.

Evaluation system: 80/20 price/specific goals.

• Price: 80 points.
• Specific goals: 20 points.

Total: 100 points.

Specific goals points:

• Black Ownership: 51–100% = 10, 30–50% = 6, 5–29% = 4, 0–4% = 0.
• Black Women Ownership: 51–100% = 4, 30–50% = 2, 5–29% = 1, 0–4% = 0.
• Black Youth Ownership: 30–100% = 3, 5–29% = 2, 0–4% = 0.
• Disability: 30–100% = 3, 5–29% = 2, 0–4% = 0.

Proof for specific goals may include B-BBEE certificate or affidavit, CSD report, ID documents of owners, municipal account or lease agreement, doctor's certificate or disability database record.

Price points formula (80/20): Ps = 80(1 - (Pt - Pmin)/Pmin).

Scope: Supply and deliver ice cream, packaged food and retail trading stock for the eThekwini District Municipality area.

Quotations must be per quotation number.

Three quotation packages, each for a named Operation Vula Fund beneficiary:

1. Nombuso Eunice Machi (OLA Ice Cream) – beneficiary ref OVF-ETH-MET-TUC-043: ice cream stock (various OLA, Magnum, Cornetto, Tornado, etc. items, quantities 1–10).
2. Andreas Thulani Majozi (2020 Fast Food) – beneficiary ref OVF-ETH-MET-SAL-015: chest freezer, gazebo, gas braai, chairs, stewpan, microwave (quantities 1–20).
3. Sizwe Philangenkosi Luthuli (Isibani Sami D&B take away) – beneficiary ref OVF-ETH-MET-CAT-002: frying machine, ice cream machine, popcorn machine, fridge, warmer, flour mix machine (quantities 1–2).

Prices to be quoted per line item per package.

Pricing schedule per quotation package and beneficiary, with line items as listed. Prices to be quoted per unit excl. VAT and line total excl. VAT, with subtotal, VAT and total incl. VAT. Fixed price, inclusive of VAT and all disbursements. Valid for 90 days from closing date.

Fixed price quotations on company letterhead required.

Prices must be inclusive of VAT and all costs relating to disbursements.

Pricing schedule format: unit price excl. VAT, line total excl. VAT, subtotal excl. VAT, VAT (where applicable), total incl. VAT.

Offer valid for 90 days from closing date.

CSD registration: mandatory, with CSD number MAAA.

Tax compliance: SARS Tax Compliance Status PIN required; if non-compliant, supply SARS PIN. If no TCS PIN, provide CSD number.

B-BBEE: certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.

Bidders must not be persons in the service of the state, nor have directors/members who are persons in the service of the state.

Consortia/JVs/sub-contractors: each party must submit separate TCS certificate/PIN/CSD number.

SBD 4 disclosure: any relationship with state employees or conflicts of interest must be declared; false declaration disqualifies.

Specific goals points (20 total) as per the table: Black Ownership, Black Women Ownership, Black Youth Ownership, Disability. Proof may include B-BBEE certificate or affidavit, CSD report, ID documents, municipal account or lease agreement, doctor's certificate or disability database record.

The successful bidder will be required to sign a written contract form (SBD 7). The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2017, the General Conditions of Contract (GCC), and any special conditions of contract.

Quotations must be complete and accompanied by all requested information. Failure to provide any mandatory information will render the submission non-responsive.

80/20 price/specific goals system: 80 points price, 20 points specific goals.