Supply and delivery of fresh, chilled and frozen meat (stewing beef bone-in 4kg) to five western cape beneficiaries – 80/20 preference points

Supply and deliver perishables, meat products and processed foodstuffs for the uPhongolo Local Municipality area, under RFQ OVF-2026-UPH-01-08. The KZN Growth Fund Agency is the procuring entity.

Closing date: 30 September 2026 at 12:00

Submission deadline: 30 September 2026 at 12:00 (same as closing)

Submission email: [email protected]

Bidding procedure enquiries

• Contact: Nicolette Napier
• Email: [email protected]

Technical enquiries

• Contact: Mthokozisi Magcaba
• Email: [email protected]

KZN Growth Fund Agency (KZNGFA)

Physical: 3rd Floor South Towers, 4 Arundel Close, Kingsmead Office Park, 2 Kingsmead Boulevard, Stamford Hill, Durban 4001

Postal: P.O. Box 1817, Durban 4001

Email: [email protected]

Website: www.kzngrowthfund.co.za

Telephone: +27 31 372 3720

Fax: +27 31 306 2547

Submit by email to [email protected], attention Mthokozisi Magcaba, by 30 September 2026 at 12:00. All quotations must be submitted on official bid forms (not re-typed) and must be signed. Emailed submissions are the only channel. Late or incomplete submissions will be rejected.

Mandatory returnable documents (any missing or unsigned item makes the bid non-responsive):

• SBD 1 (Invitation to Bid): completed, signed and submitted as the cover page.
• SBD 4 (Bidder's Disclosure): declares whether any director or shareholder is employed by the state, has a relationship with procuring-institution staff, or has an interest in a related enterprise. False disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE specific-goal points under the 80/20 system. Proof of ownership (e.g. B-BBEE certificate/affidavit, CSD report, ID documents) must accompany the claim; fraudulent claims can lead to disqualification, contract cancellation, restrictions up to 10 years, and criminal referral.

Evaluation is on an 80/20 price/specific-goals basis: 80 points for price, 20 points for specific goals. No minimum qualifying score is stated.

Specific goals points (maximum 20 total):

• Black Ownership: 10 points (51%-100%), 6 (30%-50%), 4 (5%-29%), 0 (0%-4%)
• Black Women Ownership: 4 (51%-100%), 2 (30%-50%), 1 (5%-29%), 0 (0%-4%)
• Black Youth Ownership: 3 (30%-100%), 2 (5%-29%), 0 (0%-4%)
• Disability: 3 (30%-100%), 2 (5%-29%), 0 (0%-4%)

Price points are calculated using the formula Ps = 80 x (Pmin / Pt), where Ps = points for price, Pt = price of the tender under consideration, and Pmin = price of the lowest acceptable tender. (This is the standard 80/20 formula for goods/services procurement.)

Supply and deliver perishables, meat products and processed foodstuffs to the uPhongolo Local Municipality area. Quotations must be priced per quotation number/beneficiary as listed below. All items must comply with South African National Department of Health food safety standards and cold-chain protocols. Fixed-price quotations on company letterhead are required, inclusive of VAT and all disbursement costs.

Quotation 1 – Beneficiary: JABULILE DLAMINI: 1 x Beef Stewing (12 kg).

Quotation 2 – Beneficiary: NOKUTHULA MAKABELA: 50 kg Baby Hake fish, 5 x Somnandi Russian bulk (3.5 kg), 21 kg Beef Chunk.

Quotation 3 – Beneficiary: QHAMIKILE ZULU: 1 x Somnandi Russian (50 kg).

Quotation 4 – Beneficiary: NTOMBI MTSHALI: 20 x Baby Hake (5 kg), 20 x Polony French (2.5 kg).

Quotation 5 – Beneficiary: ZINHLE CYNTHIA NDWANDWE: 1 x Stewing Beef Bone In (4 kg).

Master recap and bid summary must be completed with cumulative totals across all five quotations.

Pricing schedule and bill of quantities: 5 quotation lots, each with specified quantities of perishables/meat items. All rates in ZAR excluding VAT, 15% VAT calculated in summary rows. Master recap requires cumulative total including VAT across all 5 quotations. The pricing items are as listed in Technical Specifications. A formal statutory declaration and authorisation section must be signed by the bidder.

Pricing schedule (Bill of Quantities): Bidders must complete unit rates and total prices in the green columns for all items. All rates quoted in South African Rand (ZAR) excluding VAT, with 15% VAT calculated in the summary rows. Fixed-price quotations on company letterhead are required, inclusive of VAT and all costs relating to disbursements. The cumulative bid price must be provided (sub-total excluding VAT, plus 15% VAT, total including VAT). No bid security, bonds, guarantees, retention or payment terms are stated.

Mandatory requirements (failure to provide any renders the bid non-responsive):

• Signed and completed SBD 1, SBD 4, and SBD 6.1.
• Evidence of registration on the National Treasury Central Supplier Database (CSD) — CSD number (MAAA) must be supplied.
• Confirmation of Tax Compliance Status: a SARS Tax Compliance Status (TCS) PIN must be provided. If tax status is non-compliant, the SARS PIN must be supplied; if no PIN is available, a printed TCS certificate or CSD number may be submitted. In consortia/joint ventures/sub-contracting, each party must submit its own TCS PIN/certificate/CSD number.
• Bidders must not be persons in the service of the state, nor companies/close corporations with directors/members who are persons in the service of the state.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
• A B-BBEE certificate (or sworn affidavit for EMEs/QSEs) is required to claim preference points.
• Foreign suppliers must complete the questionnaire and provide proof of local establishment if applicable.

Preference points are awarded for specific goals under the 80/20 system (20 points for specific goals). Points table as in Evaluation Criteria. Proof of claims may include B-BBEE certificate or sworn affidavit (for EMEs/QSEs), CSD report, ID documents of owners, municipal account or lease agreement, doctors certificate / disability database entry. Claims must be certified by the bidder; fraudulent claims may lead to disqualification, penalties, contract cancellation, restriction up to 10 years, and criminal referral.

No specific occupational health and safety (OHS) requirements, safety plans, or HSE compliance obligations are stated in the document.

The successful bidder must sign a written contract form (SBD 7). The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2017, the General Conditions of Contract (GCC), and any applicable special conditions. Bidders must submit a formal statutory declaration at the end of the pricing schedule and authorise a signatory with proof of authority (e.g. company resolution). None of the following are stated: contract duration, termination, penalties, or liquidated damages.

Mandatory requirements: signed and completed SBD 1, 4 and 6.1; evidence of CSD registration (MAAA) with tax compliance confirmation (SARS PIN if non-compliant). Fixed-price quotation on company letterhead, inclusive of VAT and all disbursements. Failure to provide any mandatory information makes the submission non-responsive.

Additional to standard evaluation: The 80/20 preference point system applies, with 80 points for price and 20 points for specific goals (Black Ownership, Black Women Ownership, Black Youth Ownership, Disability). Price points are calculated using the 80/20 formula (Ps = 80 x Pmin/Pt). Specific goals points are claimed based on the table; proof documents must be submitted. Failure to submit proof for specific goals means no points are claimed for those goals.